P2 - Project Administrative Assistant

Advantages
• Further develop your skills working or a global leading engineering, aerospace, and transportation company
• Work full time hours on a 3 month assignment
• Earn a competitive rate within the industry
• North York, ON location (Hybrid schedule)

Responsibilities
•Provide administrative support to the Project Manager(s)/Director(s) and the Portfolio Director:
oAs required, schedule project meetings, prepare agendas attend weekly meeting, record attendance, take minutes and action items, update master action item log and distribute minutes;
oPlan, organize and setup of meetings and meeting rooms, catering arrangements for meetings when required;
oMaintain an out of office record for staff travelling to site, on vacation or out of the office for personal or medical reasons etc;
oCoordinate with the PM/APM to get the Ops dashboard printed and distributed to senior management on time each month;
oAs required, coordinates with Project Manager the preparation and timely completion of weekly and monthly reports to Department Heads and customers.
•Provide logistical support to the Project Team(s) (i.e. Project Manager, Project Engineer, Project Planner, …):
oArrange for visitor badges, wireless internet access, and update the visitor’s log;
oMake travel arrangements (visa arrangements, if required) for staff travelling to the project sites
oAs required, support expense reports preparation.
oAs required, raise purchase requisitions (PR), IRFs, PPR and RMAs
oProcess accounts payable invoices in a timely manner (e.g, catering expenses, visa applications expenses, etc.)
•Support the Project Office Data Management activities:
oMaintain an updated correspondence tracking log for incoming and outgoing correspondence;
oAs required, proof-read and edit documents
oAs required, prepare and update CDRL/Milestones charts & other graphs and metrics for monthly presentation report (OPS). Keep the CDRL up-to-date at all times
oCoordinate and track project deliverables and actions to ensure on-time delivery;
oMaintains office e-filing system by ensuring that all office files are kept up to date and in order. As required, photocopies & distributes all documentation and correspondence.
oAs required, support the shipment of documents and items.
•Provides backup for other Project Office Administrative Assistants



Qualifications
•Administration diploma an asset
• Post Secondary education
•Ability to work independently with minimal supervision;
•Accurate and efficient administration skills and attention to detail
•Strong organizational skills and ability to balance multiple priorities;
•Strong written and verbal communication skills;
•Excellent interpersonal skills
•Ability to effectively interact with peers, managers, customers and subcontractors;
•Advanced computer literacy – MS Office (Excel, Word, Visio, Powerpoint, Access)

Preferred Qualifications
•Experience in Project environment
•Experience in complex and international projects an asset
•SAP
•Workday


Summary
Are you an administrative professional, with experience within a project environment? Do you have a strong MS Excel skills and have used SAP and Workday? Would you enjoy an opportunity to develop your skills within a leading environment? If so, we have an excellent opportunity for you! We are currently looking for a Project Administrative Assistant to support our client, a leading engineering and transportation company in their North York office (working a hybrid schedule). In this role you will work full time hours a week on a 3 month assignment, and earn $34.00/hr.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.