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P3 - Administrative Assistant - Toronto 46292

job details

summary

    job details
    Do you have previous experience as an executive assistant? Are you looking to gain experience within a top 5 bank? Do you have strong organizational and customer service skills? If so, this would be a great opportunity for you!

    Our client, a top 5 bank, is looking for an Administrative Assistant for a 15 month contract in Toronto. This is onsite role - couple days a month will be work from home. There is a high possibility of contract conversion.
    Pay rate: $19.19/ Hour
    Working Days: Monday-Friday, 8:30pm– 5:00pm
    Overtime maybe required


    Advantages
    •Gain experience within a top 5 bank
    •Competitive pay rate
    •Start date is ASAP
    •Possibility of conversion


    Responsibilities
    As an Administrative Assistant, your duties will include but not limited to:
    •Interacting with entire branch, coordinating, utilizing excel spreadsheets for organization, helping team with organization, helping others contract tech support/apply for access
    •Providing dedicated administrative support to executives
    •Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction
    •Collecting and tracking data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files
    •Managing efficiently in a multi-tasked environment and ensure deadlines are met
    •Applying appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)
    •Scheduling and organizing meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
    •Maintaining proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)
    •Managing efficiently and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
    •Performing other administrative assignments as required
    •Escalating issues where appropriate
    •Prioritizing and managing own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)
    •Using software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the team
    •Taking initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks


    Qualifications
    •Strong organization – keep track and stay on top, utilize Excel spreadsheets to stay organized, manager paperwork
    •Excel – utilize for organizational purposes
    •Experience with high volume work
    •Professionalism in their work
    •Post-secondary Degree
    •Only has a high school diploma
    •Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
    •Ability to work independently and manage one’s time.
    •Ability to keep information organized and confidential.
    •Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
    •High school diploma or GED required.
    •0-2 years’ experience required.

    Nice to have:
    •Previous admin/office work
    •Finance industry knowledge – investments (knowing difference of banking vs investments)
    •Computer Savvy


    Summary
    Interested in the Administrative Assistant role in Toronto? Apply online today!
    Candidates moving to the next step of the recruitment process will be contacted.


    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Do you have previous experience as an executive assistant? Are you looking to gain experience within a top 5 bank? Do you have strong organizational and customer service skills? If so, this would be a great opportunity for you!

    Our client, a top 5 bank, is looking for an Administrative Assistant for a 15 month contract in Toronto. This is onsite role - couple days a month will be work from home. There is a high possibility of contract conversion.
    Pay rate: $19.19/ Hour
    Working Days: Monday-Friday, 8:30pm– 5:00pm
    Overtime maybe required


    Advantages
    •Gain experience within a top 5 bank
    •Competitive pay rate
    •Start date is ASAP
    •Possibility of conversion


    Responsibilities
    As an Administrative Assistant, your duties will include but not limited to:
    •Interacting with entire branch, coordinating, utilizing excel spreadsheets for organization, helping team with organization, helping others contract tech support/apply for access
    •Providing dedicated administrative support to executives
    •Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction
    •Collecting and tracking data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files
    •Managing efficiently in a multi-tasked environment and ensure deadlines are met
    •Applying appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)
    •Scheduling and organizing meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
    •Maintaining proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)
    •Managing efficiently and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
    •Performing other administrative assignments as required
    •Escalating issues where appropriate
    •Prioritizing and managing own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)
    •Using software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the team
    •Taking initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks


    Qualifications
    •Strong organization – keep track and stay on top, utilize Excel spreadsheets to stay organized, manager paperwork
    •Excel – utilize for organizational purposes
    •Experience with high volume work
    •Professionalism in their work
    •Post-secondary Degree
    •Only has a high school diploma
    •Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
    •Ability to work independently and manage one’s time.
    •Ability to keep information organized and confidential.
    •Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
    •High school diploma or GED required.
    •0-2 years’ experience required.

    Nice to have:
    •Previous admin/office work
    •Finance industry knowledge – investments (knowing difference of banking vs investments)
    •Computer Savvy


    Summary
    Interested in the Administrative Assistant role in Toronto? Apply online today!
    Candidates moving to the next step of the recruitment process will be contacted.


    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.