project contract administrative support, Ajax

randstad canada
job type
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job details

ajax, ontario
job type
reference number
randstad canada
apply now

job description

Are you looking for a project support role in large energy-related projects?
Do you have experience administrating contract documents for complex EPC projects?

If yes, this may be your great opportunity to be part of a global organization leading the manufacture sector.

The Project Support position is a key role on the project team and must use logical and consistent methods of coordinating work with all levels of the project execution team and the client stakeholders:

• Establish and maintain semi-complex support duties for multi-location projects and programs.
• Develop/maintain document delivery schedule for all project and program stakeholders.
• Support project team with the preparation of documents as needed including documents for transmittals and/or equipment technical specifications, datasheets, applicable client specs and other documents as needed.
• Prepare/compile/transmit document transmittals to/from client/sub-vendor as required.
• Prepare and distribute various documentation status reports to expedite internal and/or external document flow.
• Assist with the development/preparation/submittal of final documentation to the client.
• Identify/report issues that may impact project documentation.
• Support the scheduling and coordination of department resources such as people, meetings, appointments, rooms, and equipment.
• Prepare, compose, and edit complex memos, documents, meeting notes, action lists, and other correspondence as needed.
• Prepare presentations, reports, spreadsheets and other documents as required for the project needs.
• Utilize corporate tools for booking travel, expensing, ordering supplies, submitting purchase orders, documenting work hours, and the like.
• Support corporate and project compliance policies and procedures.
• Will have frequent inter-organizational and external contact with employees, vendors, and customers.
• Supports coordination of materials, parts, and resources for project. May support project cost reporting and time schedule.

• Demonstrated record of successfully performing project documentation/control management processes and/or evidence of top performance in post-secondary studies. Experience working with project execution teams is preferred.
• Able to effectively develop key working relationships
• Effectively identifies problems and takes appropriate steps to solve them in situations where the problem is difficult or complex.

• College or University degree in Technical, Business, or English required.
• Asset: Project Management course or certificate

Knowledge and Experience:
• Recent top-performing graduates will be considered. Previous experience would be an asset.
• Well organized, professional, with the ability to maintain confidentiality, & work well with limited direction.
• Team player with a strong work ethic with the ability to foster a positive work environment.
• Strong written, verbal and communication skills.
• Proficient computer skills and Microsoft Office, with a strong emphasis on Excel and Word.

If this is the position for you, APPLY ONLINE or email resume to Ariel Rodello at
Only qualified candidates will be contacted.
Please visit for a complete list of opportunities

Randstad Professionals Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.