Executive AssistantPermanent full time career opportunity60,000k annually OttawaBooming industryMonday-Friday (No weekends)Our client in Ottawa has an opening for an Executive Assistant professional to join their team on a full-time basis. They are a well known health care origination that is look for a career minded individual that wants new challenge! Advantages• Annual salary of up to 60,000k • Monday-Friday ( No weekends)• Great team environment• Fantastic benefits plan• Three weeks vacation to start ResponsibilitiesThe Executive Assistant is responsible for providing administrative support services to the CEO, coordinating the meetings of the Board of directors, Annual members’ meetings, and for overseeing the requirements for efficient day-to-day administration of the office of the CEO The incumbent is also responsible for implementing and monitoring administrative systems and procedures through a variety of tasks. Administrative support for the CEO •Plans and coordinates the schedule of the CEO •Plans and organizes stakeholder meetings •Answers and redirects phone calls as required (CEO's Office) •Maintains contact lists •Maintains an organized electronic filing system in Sharepoint •Produces, edits and proofreads documents •Handles travel arrangements •Performs other administrative support tasks Board meetings •Plans and coordinates Board meetings and Board committee meetings, including the scheduling of Board meeting, contracting for appropriate accommodations, , participating in the preparation of the agenda and decision support documents •Records and distributes meeting minutes •Coordinates the replacement of Board members at the end of their terms and the orientation of incoming Board members •Updates and maintains corporate documents, including bylaws, regulations, office policies and procedures QualificationsCommunication •Communicates verbally and in writing in a clear, professional, and timely manner •Uses effective tools and techniques to communicate information internally and externally •Is sensitive to the communication levels required by varied audiences and is able to adapt accordingly •Effectively handles confidential information Planning, organization skills, time management •Sets priorities •Monitors progress and makes necessary corrections •Accomplishes work in a timely manner Flexibility, adaptability •Adapts well to, and supports, change •Accepts changing priorities and direction Attention to detail •Thoroughly accomplishes tasks with the utmost attention placed on accuracy •Adheres to procedures and standards Problem solving •Gathers and processes relevant information •Makes recommendations or proposes solutions Teamwork and collaboration •Works cooperatively and effectively with others to set goals, solve problems, and make decisions •Is customer-focused •Looks for ways to improve service REQUIREMENTS •Fluently bilingual in both official languages (written and oral) •Bachelor’s degree in business administration or a combination of education, and a minimum of 7+ years of relevant experience in a comparable role •Highly proficient in MS Word, Excel, Sharepoint and Outlook SummaryGet in touch with us ASAP! Send your resume to firstname.lastname@example.org and give me a call at 613-726-0220 option 1We are looking forward to placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. Through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.Lisa,NadiaRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.