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      • Toronto, Ontario
      • Contract
      • $20.00 - $22.00 per hour
      Attention all Administrative AssistantsWe have a great opportunity available to be an administrative assistant at one of the largest audit and assurance firms. Do you have over 5 years of experience working in a highly regulated business field (i.e. legal, insurance, or accounting), Have you supported senior employees, managers, directors in a fast-paced capacity? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy administrative responsibilities. Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $20-22 hourly• three to four months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryAdministrative Assistant Six (4) months contract$20-$22 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetFive (5) years of administrative support experience Submit your resume to jose.bottazzo@randstad.ca AND rita.shamon@randstad.caRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Attention all Administrative AssistantsWe have a great opportunity available to be an administrative assistant at one of the largest audit and assurance firms. Do you have over 5 years of experience working in a highly regulated business field (i.e. legal, insurance, or accounting), Have you supported senior employees, managers, directors in a fast-paced capacity? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy administrative responsibilities. Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $20-22 hourly• three to four months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryAdministrative Assistant Six (4) months contract$20-$22 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetFive (5) years of administrative support experience Submit your resume to jose.bottazzo@randstad.ca AND rita.shamon@randstad.caRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      • Toronto, Ontario
      • Contract
      Are you a passionate and outgoing individual who loves to be the first point of contact to greet the visitors with 1-2 years of administrative support experience preferably in an office setting looking for your next role?If so an exciting opportunity awaits for all Administrative Professionals! One of our clients, a very well-known Global Financial Services Company is looking for a bright and talented Administrative Assistant to support their team on an initial contract of 2 months (potential for extension for the right candidate)starting ASAP.Working from their Downtown Toronto office, this Administrative Assistant will be a part of the team and will be responsible for liaising with and supporting the firms’ client service staff.AdvantagesWhat’s in it for YOU:TTC accessible location in the heart of Downtown TorontoCompetitive pay of $17-18/hrConvenient work hours 9 am-5 pm from Monday through FridayA 2-month contract with a strong potential for extensionOpportunity to learn and grow your professional networkA chance to work along with the industry expertsWork in a fun-loving and a collaborative work environmentResponsibilitiesScheduling, coordinating, and organizing meetings and planning sessionsCoordinating travel bookings and arrangements for the management teamAssisting with the preparation, compiling, formatting, and submission of reports and proposalsProviding continuous coverage for the front desk i.e. Receptionist dutiesMaintaining a professional and hazard free appearance of the reception areaIntake of incoming calls, handling outgoing communications; opening and distributing mail, sending and receiving courier packages, etc.(no heavy lifting required)Ensuring that the facilities and various equipment like the dishwasher etc. are in an operational orderLiaise with different vendors and order office supplies and maintain a record of the sameQualifications1-2 years of experience as an administrative assistant Experience in an office setting preferredFriendly and an outgoing personality Excellent verbal and written communication skillsProficiency with MS Office (MS Excel, MS Word, etc.)Exceptional time management skills with the ability to multitaskStrong attention to detailAbility to work in an environment with constant interruptions SummaryIf you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online.We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Are you a passionate and outgoing individual who loves to be the first point of contact to greet the visitors with 1-2 years of administrative support experience preferably in an office setting looking for your next role?If so an exciting opportunity awaits for all Administrative Professionals! One of our clients, a very well-known Global Financial Services Company is looking for a bright and talented Administrative Assistant to support their team on an initial contract of 2 months (potential for extension for the right candidate)starting ASAP.Working from their Downtown Toronto office, this Administrative Assistant will be a part of the team and will be responsible for liaising with and supporting the firms’ client service staff.AdvantagesWhat’s in it for YOU:TTC accessible location in the heart of Downtown TorontoCompetitive pay of $17-18/hrConvenient work hours 9 am-5 pm from Monday through FridayA 2-month contract with a strong potential for extensionOpportunity to learn and grow your professional networkA chance to work along with the industry expertsWork in a fun-loving and a collaborative work environmentResponsibilitiesScheduling, coordinating, and organizing meetings and planning sessionsCoordinating travel bookings and arrangements for the management teamAssisting with the preparation, compiling, formatting, and submission of reports and proposalsProviding continuous coverage for the front desk i.e. Receptionist dutiesMaintaining a professional and hazard free appearance of the reception areaIntake of incoming calls, handling outgoing communications; opening and distributing mail, sending and receiving courier packages, etc.(no heavy lifting required)Ensuring that the facilities and various equipment like the dishwasher etc. are in an operational orderLiaise with different vendors and order office supplies and maintain a record of the sameQualifications1-2 years of experience as an administrative assistant Experience in an office setting preferredFriendly and an outgoing personality Excellent verbal and written communication skillsProficiency with MS Office (MS Excel, MS Word, etc.)Exceptional time management skills with the ability to multitaskStrong attention to detailAbility to work in an environment with constant interruptions SummaryIf you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online.We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      • Toronto, Ontario
      • Permanent
      Are you an enthusiastic administrative assistant and data entry professional looking for an opportunity to immerse yourself in the investments world? Are you organized, have stellar communication and responsiveness skills, and a high attention to detail? Then this could be an amazing opportunity for you!Our client, Canada's leading insurance and wealth management firms, is looking for their next Customer Service Administrator to work closely with the settlements department by providing administrative and customer support to their internal team and external clients. This is an ideal opportunity for an individual that has a background in finance, commerce or similar financial backgrounds looking for a step in the door and build a career within financial service! Note: this is a full time, permanent position with the hours of 8:00am to 4:30pm. Key Competencies:- Excellent attention to detail, responsiveness and communication skills; we are looking for someone VOCAL who can work under minimal supervision but can effectively communicate with their team members- Prioritization skills and ability to multi task between administration, data entry, and customer support tasks- Able to work well independently as well as in a team setting - Demonstrated ability to deal with situations and issues proactively and persistently- Organized with the ability to manage the demands of the role- Quick learner, especially new systems and technology - Takes initiative and has strong problem solving skillsAdvantages- Work for a leading insurance and investments firm in Canada- Endless opportunities for growth!- One on one coaching and hands on training with a supportive manager and team- Immerse yourself in the world of capital markets, investments, mutual funds and financial services- Be part of an amazing company culture that encourages growth, provided constructive feedback and cares about its employees!- Highly competitive pay and benefits plus additional perks such as stock purchase plan and more!- Work from home with future flex scheduleResponsibilities- Handling inbound requests, updating and sending documents such as administrative guides, plan sponsor guides and various other marketing type pamphlets.- Prepare presentation and meeting materials, kits, letters, PowerPoint slides and other such items by utilizing layout, formatting and keyboarding skills.- Maintains computerized filling by inputting survey results, organizing and supporting campaigns and communication projects ensuring all deadlines are met.- Performs database searches to input, retrieve and report information.- Prepare at each month end password-protected monthly, quarterly and semi-annual financial reports for approximately numerous plans and advisors.- Assisting with new employee set up including equipment, systems, business cards, parking etc.- Bring your own innovative strategies to the table to improve efficiencies.Qualifications- Post-Secondary education and minimum of 3-5 years of experience in an administrative or corporate services capacity - Proficiency using Word, Excel (advanced) and PowerPoint- Previous knowledge or experience with financial products and services such as RRSP's, group savings and legislation- Excellent written and verbal communications skills - Excellent interpersonal skills to work in a fast-paced environment with conflicting demands- Must be a team player and take initiative in team meetings and activities- Strong multi-tasking, prioritization and organizational skills- Self-started, takes initiative and has strong problem solving skillsSummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity to arzo.popal@randstad.ca. Please use subject line "Administrative Assistant"We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered. Thank you!Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Are you an enthusiastic administrative assistant and data entry professional looking for an opportunity to immerse yourself in the investments world? Are you organized, have stellar communication and responsiveness skills, and a high attention to detail? Then this could be an amazing opportunity for you!Our client, Canada's leading insurance and wealth management firms, is looking for their next Customer Service Administrator to work closely with the settlements department by providing administrative and customer support to their internal team and external clients. This is an ideal opportunity for an individual that has a background in finance, commerce or similar financial backgrounds looking for a step in the door and build a career within financial service! Note: this is a full time, permanent position with the hours of 8:00am to 4:30pm. Key Competencies:- Excellent attention to detail, responsiveness and communication skills; we are looking for someone VOCAL who can work under minimal supervision but can effectively communicate with their team members- Prioritization skills and ability to multi task between administration, data entry, and customer support tasks- Able to work well independently as well as in a team setting - Demonstrated ability to deal with situations and issues proactively and persistently- Organized with the ability to manage the demands of the role- Quick learner, especially new systems and technology - Takes initiative and has strong problem solving skillsAdvantages- Work for a leading insurance and investments firm in Canada- Endless opportunities for growth!- One on one coaching and hands on training with a supportive manager and team- Immerse yourself in the world of capital markets, investments, mutual funds and financial services- Be part of an amazing company culture that encourages growth, provided constructive feedback and cares about its employees!- Highly competitive pay and benefits plus additional perks such as stock purchase plan and more!- Work from home with future flex scheduleResponsibilities- Handling inbound requests, updating and sending documents such as administrative guides, plan sponsor guides and various other marketing type pamphlets.- Prepare presentation and meeting materials, kits, letters, PowerPoint slides and other such items by utilizing layout, formatting and keyboarding skills.- Maintains computerized filling by inputting survey results, organizing and supporting campaigns and communication projects ensuring all deadlines are met.- Performs database searches to input, retrieve and report information.- Prepare at each month end password-protected monthly, quarterly and semi-annual financial reports for approximately numerous plans and advisors.- Assisting with new employee set up including equipment, systems, business cards, parking etc.- Bring your own innovative strategies to the table to improve efficiencies.Qualifications- Post-Secondary education and minimum of 3-5 years of experience in an administrative or corporate services capacity - Proficiency using Word, Excel (advanced) and PowerPoint- Previous knowledge or experience with financial products and services such as RRSP's, group savings and legislation- Excellent written and verbal communications skills - Excellent interpersonal skills to work in a fast-paced environment with conflicting demands- Must be a team player and take initiative in team meetings and activities- Strong multi-tasking, prioritization and organizational skills- Self-started, takes initiative and has strong problem solving skillsSummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity to arzo.popal@randstad.ca. Please use subject line "Administrative Assistant"We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered. Thank you!Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      • Toronto, Ontario
      • Permanent
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. Calling all Commercial Property Administrative Experts in Toronto! Are you an individual who thrives in a fast-paced environment? Do you posses 3+ years of experience as a property administrator/ administrative assistant or within a similar capacity? ? Are you knowledgeable with Toronto commercial property leasing and rental processes? Are you outgoing, confident, and enthusiastic about providing the best customer service? Are you highly motivated and goal-oriented? Are you someone who loves to work in Downtown Toronto looking for your next opportunity? If the answer is YES, WE have an amazing opportunity for you. We are looking for Professional Commercial Property Administrators to fill upcoming roles within Toronto! The opportunities may be contract or permanent positions with the possibility of working either from home or on-site if it is required and safe to do so.Advantages- TTC accessible Downtown Toronto Location- Strong potential for extension or permanency - Competitive benefits + vacation (if it turns into a permanent role)- Set Monday through Friday work hours, with work/life balance- Be a part of work hard play hard environment! - Opportunity to build your professional network!ResponsibilitiesResponsibilities may Include: - Oversee the maintenance and administrative operations of the company’s portfolio- Answering all potential and current clientele rental or billing inquiries- Creating, completing, and data entry of commercial property lease and sales agreements, including all additional required documents. - Assisting new clients with filling out necessary rental or sales documentation- Lease, tenant, and building insurance administration - Organizing and coordinating the meeting rooms to ensure it matches the standards- Maintaining the records of the collection of rent, tenant insurance, and payable etc.- Arranging and maintaining the contracts and agreements in proper order- Liaising with the management team and the tenants - Providing support related to scanning, photocopying, printing the documents Qualifications- 3+ years of experience as an administrative assistant in a commercial property management/real estate company is preferred- Expert Knowledge for all lease related questions and lease management system inquiries- Excellent proficiency with Microsoft Office Suites (Word, PowerPoint, Excel, Outlook)- Superb communication and problem-solving skills, plus a high-level of attention to detail - Ability to stay calm and stay organized under stressful environment- Fast learner with the ability to think outside the box- Proven ability to build relationships with individuals SummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond backRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. Calling all Commercial Property Administrative Experts in Toronto! Are you an individual who thrives in a fast-paced environment? Do you posses 3+ years of experience as a property administrator/ administrative assistant or within a similar capacity? ? Are you knowledgeable with Toronto commercial property leasing and rental processes? Are you outgoing, confident, and enthusiastic about providing the best customer service? Are you highly motivated and goal-oriented? Are you someone who loves to work in Downtown Toronto looking for your next opportunity? If the answer is YES, WE have an amazing opportunity for you. We are looking for Professional Commercial Property Administrators to fill upcoming roles within Toronto! The opportunities may be contract or permanent positions with the possibility of working either from home or on-site if it is required and safe to do so.Advantages- TTC accessible Downtown Toronto Location- Strong potential for extension or permanency - Competitive benefits + vacation (if it turns into a permanent role)- Set Monday through Friday work hours, with work/life balance- Be a part of work hard play hard environment! - Opportunity to build your professional network!ResponsibilitiesResponsibilities may Include: - Oversee the maintenance and administrative operations of the company’s portfolio- Answering all potential and current clientele rental or billing inquiries- Creating, completing, and data entry of commercial property lease and sales agreements, including all additional required documents. - Assisting new clients with filling out necessary rental or sales documentation- Lease, tenant, and building insurance administration - Organizing and coordinating the meeting rooms to ensure it matches the standards- Maintaining the records of the collection of rent, tenant insurance, and payable etc.- Arranging and maintaining the contracts and agreements in proper order- Liaising with the management team and the tenants - Providing support related to scanning, photocopying, printing the documents Qualifications- 3+ years of experience as an administrative assistant in a commercial property management/real estate company is preferred- Expert Knowledge for all lease related questions and lease management system inquiries- Excellent proficiency with Microsoft Office Suites (Word, PowerPoint, Excel, Outlook)- Superb communication and problem-solving skills, plus a high-level of attention to detail - Ability to stay calm and stay organized under stressful environment- Fast learner with the ability to think outside the box- Proven ability to build relationships with individuals SummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond backRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      • Toronto, Ontario
      • Contract
      Please note, this is for future job consideration and not for a particular job opportunity. The opportunity may be a contract or permanent position with the possibility of working either from home or on-site if it is required and safe to do soCalling all Administrative professionals in Toronto! Do you possess 2+ year’s experience (work or volunteer) in an administrative/receptionist role within a non for profit organization or similar? Are you looking to gain further experience working to help out others within your community? Are you passionate about topics such as social justice and mental health? Are you patient, compassionate, with a drive to help other individuals out? Are you also organized with a keen eye for detail? If you answered yes, this could be the perfect opportunity for you!We are looking for highly motivated Administrators to fill upcoming contract and permanent opportunities with not-for-profit organizations within Toronto! The ideal candidate will have had around 2 years of administrative or reception experience, preferably within healthcare or a non for profit organization, with hands on experience with Raiser's Edge software, donation processing, and scheduling appointments.Advantages- Be part of a diverse and growth-driven not-for-profit culture- Grain valuable knowledge and experience working to help out with your community!- Competitive compensation package with an hourly rate of $16-$20/hr- Possible opportunity to work from home if the position permits- Potential to become permanent-Opportunity to network and grow both personally and professionallyResponsibilitiesKey Responsibilities shall Include:- Acting as a point of contact for the Board of Directors and Committees, clients, volunteers, and donors- Providing administrative support such as answering and redirecting email and phone inquiries, coordinating meetings and appointments, budget management, minute taking, maintaining filing and database systems, as well as ordering office supply inventory and other required resources.- Creating, editing, and compiling various correspondence, presentations and/or reports- Evaluating all data for accuracy prior to entering all data information into the company’s database in a timely and efficient manner data entry- Upholding the integrity of the organization’s database by regularly reviewing documents and correcting/investigating data discrepancies- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining information confidentiality by securely handling all informationQualifications- College Diploma or University Degree- 2 + years of experience working for a not-for-profit/healthcare organization dealing with donor administration, administration, or data entry - Strong proficiency with Microsoft Office Suites - Solid communication, attention to detail, and calendar management skills - Hands on experience with scheduling patients/clients- Able to effectively stay organized, manage time well, and multitask priorities- Patient, compassionate, and pleasant Nice to Have:- Experience with Raiser’s Edge is considered an asset!SummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Please note, this is for future job consideration and not for a particular job opportunity. The opportunity may be a contract or permanent position with the possibility of working either from home or on-site if it is required and safe to do soCalling all Administrative professionals in Toronto! Do you possess 2+ year’s experience (work or volunteer) in an administrative/receptionist role within a non for profit organization or similar? Are you looking to gain further experience working to help out others within your community? Are you passionate about topics such as social justice and mental health? Are you patient, compassionate, with a drive to help other individuals out? Are you also organized with a keen eye for detail? If you answered yes, this could be the perfect opportunity for you!We are looking for highly motivated Administrators to fill upcoming contract and permanent opportunities with not-for-profit organizations within Toronto! The ideal candidate will have had around 2 years of administrative or reception experience, preferably within healthcare or a non for profit organization, with hands on experience with Raiser's Edge software, donation processing, and scheduling appointments.Advantages- Be part of a diverse and growth-driven not-for-profit culture- Grain valuable knowledge and experience working to help out with your community!- Competitive compensation package with an hourly rate of $16-$20/hr- Possible opportunity to work from home if the position permits- Potential to become permanent-Opportunity to network and grow both personally and professionallyResponsibilitiesKey Responsibilities shall Include:- Acting as a point of contact for the Board of Directors and Committees, clients, volunteers, and donors- Providing administrative support such as answering and redirecting email and phone inquiries, coordinating meetings and appointments, budget management, minute taking, maintaining filing and database systems, as well as ordering office supply inventory and other required resources.- Creating, editing, and compiling various correspondence, presentations and/or reports- Evaluating all data for accuracy prior to entering all data information into the company’s database in a timely and efficient manner data entry- Upholding the integrity of the organization’s database by regularly reviewing documents and correcting/investigating data discrepancies- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining information confidentiality by securely handling all informationQualifications- College Diploma or University Degree- 2 + years of experience working for a not-for-profit/healthcare organization dealing with donor administration, administration, or data entry - Strong proficiency with Microsoft Office Suites - Solid communication, attention to detail, and calendar management skills - Hands on experience with scheduling patients/clients- Able to effectively stay organized, manage time well, and multitask priorities- Patient, compassionate, and pleasant Nice to Have:- Experience with Raiser’s Edge is considered an asset!SummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      • Toronto, Ontario
      • Permanent
      Our client, a reputable insurance and wealth management company, is looking for a highly reliable, discrete and self-motivated Bilingual (French and English) Executive Assistant to assist the Investments Department. If you are an experienced administrative professional, highly collaborative and thrive in a role where you are able to build rapport and making lasting connections then this is a great opportunity for you!In this role you will be assisting the COO and other Senior Managers with various administrative tasks including assisting with translation and preparing documentation in both English and French.Advantages- Join one of the largest financial services firm in Canada- Company culture that values its employees and encourages learning and development opportunities- Flexible office hours with some evenings required- Amazing compensation package! Salary, benefits and vacation.- Work remotely until it is safe to be in office and even when you do join the office team you will be situated in the heart of Downtown Toronto!Responsibilities- Manage executives calendars, agendas and appointments- Arrange domestic and international travel when needed and when its safe to do so- Manage all expenses, invoices and perform research and analysis on financial reports- Prepare all meeting requirements such as preparing business presentations and drafting communications on PowerPoint- Assist with keeping employee files up to date, creating organizational charts and any other administrative duties including filling, faxing, and managing all incoming communication for different levels of management while building a professional rapport with all stakeholdersQualifications- Post secondary education in business administration or similar- Minimum 5 years of Administrative Assistant or Executive Assistant experience working with C-suite level execs- Must be Fluent in both English and French- Advanced Proficiency with MS Office, expense reporting and financial reporting- The ideal candidate will also be tech savvy, and independent learner and able to problem solve successfully- Must have extraordinary time management, organizational skills and multitasking abilities while also understanding how to manage conflicting priorities - Excellent interpersonal and communication skills and demonstrated experience dealing with sensitive and confidential matters- Must be flexible, adaptable and able to work under pressure in a fast paced environment *Must be comfortable providing two references and undergo a criminal and credit check*SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Bilingual EA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Our client, a reputable insurance and wealth management company, is looking for a highly reliable, discrete and self-motivated Bilingual (French and English) Executive Assistant to assist the Investments Department. If you are an experienced administrative professional, highly collaborative and thrive in a role where you are able to build rapport and making lasting connections then this is a great opportunity for you!In this role you will be assisting the COO and other Senior Managers with various administrative tasks including assisting with translation and preparing documentation in both English and French.Advantages- Join one of the largest financial services firm in Canada- Company culture that values its employees and encourages learning and development opportunities- Flexible office hours with some evenings required- Amazing compensation package! Salary, benefits and vacation.- Work remotely until it is safe to be in office and even when you do join the office team you will be situated in the heart of Downtown Toronto!Responsibilities- Manage executives calendars, agendas and appointments- Arrange domestic and international travel when needed and when its safe to do so- Manage all expenses, invoices and perform research and analysis on financial reports- Prepare all meeting requirements such as preparing business presentations and drafting communications on PowerPoint- Assist with keeping employee files up to date, creating organizational charts and any other administrative duties including filling, faxing, and managing all incoming communication for different levels of management while building a professional rapport with all stakeholdersQualifications- Post secondary education in business administration or similar- Minimum 5 years of Administrative Assistant or Executive Assistant experience working with C-suite level execs- Must be Fluent in both English and French- Advanced Proficiency with MS Office, expense reporting and financial reporting- The ideal candidate will also be tech savvy, and independent learner and able to problem solve successfully- Must have extraordinary time management, organizational skills and multitasking abilities while also understanding how to manage conflicting priorities - Excellent interpersonal and communication skills and demonstrated experience dealing with sensitive and confidential matters- Must be flexible, adaptable and able to work under pressure in a fast paced environment *Must be comfortable providing two references and undergo a criminal and credit check*SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Bilingual EA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.

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