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    8 jobs found for administrative assistant in M4H 1J9

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      • Toronto, Ontario
      • Contract
      One of the top baking companies is looking for an Administrative Assistant to support the DT office. 1-year contract with possibilities of extension. Start ASAP. Advantages- 12 month contract with long term potential- 18.66/hr- DT Toronto- Work for one of Canada's largest banksResponsibilitiesOPERATIONAL EFFECTIVENESS- Executes operating procedures that ensure the accuracy, timeliness and completeness of all processes.- Contributes to environment of continuous improvement that assesses workflow, processes and procedures on an ongoing basis, ensuring maximum efficiency and quality within the department.- Achieves preset targets measuring service quality & effectiveness against appropriate benchmarks.- Continuously identify opportunities to enhance our service and value proposition for our clients.RISK MANAGEMENT- Follows preset procedures ensuring compliance with applicable regulatory requirements as well as corporate audit and risk management requirements.- Contributes to satisfactory results in all internal & external audits.- Undertakes ongoing training & development of staff on operating procedures & regulatory requirements.- Ensure appropriate liaison with Risk and Control area withinOperations- Ensure all suspense accounts are current and up-to-date• Data entry into multiple systemsResponsible for the execution of all activities related to cash processing and reconciliation operations in the market for all client segmentsQualifications- At least 2 years of Administrative Assistant Experience- Strong computer skills- Intermedian Excel Skills- Accurate Data Entry Skills- Sound knowledge of Microsoft Office Suite- Client service management- Pertinent industry and regulatory/compliance knowledgeNice to have:- Technical knowledge in Global Payments practices- Technical knowledge in different investment instrument types- Technical knowledge in SWIFT Message TypesSummaryIf you're looking for an Administrative Assistant role and available to start ASAP. Apply now!
      One of the top baking companies is looking for an Administrative Assistant to support the DT office. 1-year contract with possibilities of extension. Start ASAP. Advantages- 12 month contract with long term potential- 18.66/hr- DT Toronto- Work for one of Canada's largest banksResponsibilitiesOPERATIONAL EFFECTIVENESS- Executes operating procedures that ensure the accuracy, timeliness and completeness of all processes.- Contributes to environment of continuous improvement that assesses workflow, processes and procedures on an ongoing basis, ensuring maximum efficiency and quality within the department.- Achieves preset targets measuring service quality & effectiveness against appropriate benchmarks.- Continuously identify opportunities to enhance our service and value proposition for our clients.RISK MANAGEMENT- Follows preset procedures ensuring compliance with applicable regulatory requirements as well as corporate audit and risk management requirements.- Contributes to satisfactory results in all internal & external audits.- Undertakes ongoing training & development of staff on operating procedures & regulatory requirements.- Ensure appropriate liaison with Risk and Control area withinOperations- Ensure all suspense accounts are current and up-to-date• Data entry into multiple systemsResponsible for the execution of all activities related to cash processing and reconciliation operations in the market for all client segmentsQualifications- At least 2 years of Administrative Assistant Experience- Strong computer skills- Intermedian Excel Skills- Accurate Data Entry Skills- Sound knowledge of Microsoft Office Suite- Client service management- Pertinent industry and regulatory/compliance knowledgeNice to have:- Technical knowledge in Global Payments practices- Technical knowledge in different investment instrument types- Technical knowledge in SWIFT Message TypesSummaryIf you're looking for an Administrative Assistant role and available to start ASAP. Apply now!
      • Toronto, Ontario
      • Contract
      • $20.00 - $25.00 per hour
      Attention all legal administrators!We have a great opportunity available to be a legal administrator at one of the largest audit and assurance firms. Do you have over two years of experience working in a law environment, plus more than five years of administration experience? Have you enjoyed your time working in a law environment but interested in exploring more about compliance and risk management? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy the administrative responsibilities that come with working as a legal administrator? Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $25 hourly• six months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• minimum of 2 years of experience working in a law environment• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryLegal Administrator Six (6) months contract$20-$25 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetTwo (2) years of legal experienceFive (5) years of administrative support experience
      Attention all legal administrators!We have a great opportunity available to be a legal administrator at one of the largest audit and assurance firms. Do you have over two years of experience working in a law environment, plus more than five years of administration experience? Have you enjoyed your time working in a law environment but interested in exploring more about compliance and risk management? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy the administrative responsibilities that come with working as a legal administrator? Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $25 hourly• six months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• minimum of 2 years of experience working in a law environment• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryLegal Administrator Six (6) months contract$20-$25 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetTwo (2) years of legal experienceFive (5) years of administrative support experience
      • Markham, Ontario
      • Permanent
      • $40,000 - $50,000 per year
      Our client located in the heart of Markham is seeking an Administrative Assistant PERMANENT candidate for their company. The main responsibilities of this candidate will be various administrative tasks along with supporting the sales, warehousing team along with customer service and being able to charm their clients and customers. The ideal candidate will have 2+ years of experience using QUICKBOOKS and enjoy doing administrative tasks to support the team. This candidate will also thrive in a customer service position where they will be responsible for order entry, building relationships with the current clientele and look to assist all aspects of the company.Administrative Assistant PAY: $40,000 - $50,000Start date: April 26th OR two weeks prior depending on current statusHours: 10:00 am - 6:00 pmExperience: 1-2 years QuickBooks experience at a minimumCandidate / Duties: You will receive final PO code and proceed to enter the information - you will be required to create an invoice and assist with arranging shipping.Processing expense reports, processing payments, billing. Customer correspondence for shipping & packaging.You need to have 1-2 years experience with Quickbooks entering data (no financial skills necessary just familiar with the software).Maintain office supplies and files, open and distribute the mail, take minutes at meetings, shipping estimate and follow upCan speak a second language (any) is an asset.KPIs based on how many invoices sent, transactions and group feedback. Skills for day 1: Quickbooks (mandatory)MS OfficeAttention to detailPrioritizeDisciplinedCommunicationAdvantages- Competitive pay- Steady hours- Benefits after 3 months- Located in the heart of MarkhamResponsibilitiesCandidate / Duties: You will receive final PO code and proceed to enter the information - you will be required to create an invoice and assist with arranging shipping.Processing expense reports, processing payments, billing. Customer correspondence for shipping & packaging.You need to have 1-2 years experience with Quickbooks entering data (no financial skills necessary just familiar with the software).Maintain office supplies and files, open and distribute the mail, take minutes at meetings, shipping estimate and follow upCan speak a second language (any) is an asset.KPIs based on how many invoices sent, transactions and group feedback. Qualifications- QuickBooks 2+ years of experience- 2+ years experience as an Administrative Assistant- Customer Service experience SummaryOur client located in the heart of Markham is seeking an Administrative Assistant PERMANENT candidate for their company. The main responsibilities of this candidate will be various administrative tasks along with supporting the sales, warehousing team along with customer service and being able to charm their clients and customers. The ideal candidate will have 2+ years of experience using QUICKBOOKS and enjoy doing administrative tasks to support the team. This candidate will also thrive in a customer service position where they will be responsible for order entry, building relationships with the current clientele and look to assist all aspects of the company.Administrative Assistant PAY: $40,000 - $50,000Start date: April 26th OR two weeks prior depending on current statusHours: 10:00 am - 6:00 pmExperience: 1-2 years QuickBooks experience at a minimumCandidate / Duties: You will receive final PO code and proceed to enter the information - you will be required to create an invoice and assist with arranging shipping.Processing expense reports, processing payments, billing. Customer correspondence for shipping & packaging.You need to have 1-2 years experience with Quickbooks entering data (no financial skills necessary just familiar with the software).Maintain office supplies and files, open and distribute the mail, take minutes at meetings, shipping estimate and follow upCan speak a second language (any) is an asset.KPIs based on how many invoices sent, transactions and group feedback. Skills for day 1: Quickbooks (mandatory)MS OfficeAttention to detailPrioritizeDisciplinedCommunication
      Our client located in the heart of Markham is seeking an Administrative Assistant PERMANENT candidate for their company. The main responsibilities of this candidate will be various administrative tasks along with supporting the sales, warehousing team along with customer service and being able to charm their clients and customers. The ideal candidate will have 2+ years of experience using QUICKBOOKS and enjoy doing administrative tasks to support the team. This candidate will also thrive in a customer service position where they will be responsible for order entry, building relationships with the current clientele and look to assist all aspects of the company.Administrative Assistant PAY: $40,000 - $50,000Start date: April 26th OR two weeks prior depending on current statusHours: 10:00 am - 6:00 pmExperience: 1-2 years QuickBooks experience at a minimumCandidate / Duties: You will receive final PO code and proceed to enter the information - you will be required to create an invoice and assist with arranging shipping.Processing expense reports, processing payments, billing. Customer correspondence for shipping & packaging.You need to have 1-2 years experience with Quickbooks entering data (no financial skills necessary just familiar with the software).Maintain office supplies and files, open and distribute the mail, take minutes at meetings, shipping estimate and follow upCan speak a second language (any) is an asset.KPIs based on how many invoices sent, transactions and group feedback. Skills for day 1: Quickbooks (mandatory)MS OfficeAttention to detailPrioritizeDisciplinedCommunicationAdvantages- Competitive pay- Steady hours- Benefits after 3 months- Located in the heart of MarkhamResponsibilitiesCandidate / Duties: You will receive final PO code and proceed to enter the information - you will be required to create an invoice and assist with arranging shipping.Processing expense reports, processing payments, billing. Customer correspondence for shipping & packaging.You need to have 1-2 years experience with Quickbooks entering data (no financial skills necessary just familiar with the software).Maintain office supplies and files, open and distribute the mail, take minutes at meetings, shipping estimate and follow upCan speak a second language (any) is an asset.KPIs based on how many invoices sent, transactions and group feedback. Qualifications- QuickBooks 2+ years of experience- 2+ years experience as an Administrative Assistant- Customer Service experience SummaryOur client located in the heart of Markham is seeking an Administrative Assistant PERMANENT candidate for their company. The main responsibilities of this candidate will be various administrative tasks along with supporting the sales, warehousing team along with customer service and being able to charm their clients and customers. The ideal candidate will have 2+ years of experience using QUICKBOOKS and enjoy doing administrative tasks to support the team. This candidate will also thrive in a customer service position where they will be responsible for order entry, building relationships with the current clientele and look to assist all aspects of the company.Administrative Assistant PAY: $40,000 - $50,000Start date: April 26th OR two weeks prior depending on current statusHours: 10:00 am - 6:00 pmExperience: 1-2 years QuickBooks experience at a minimumCandidate / Duties: You will receive final PO code and proceed to enter the information - you will be required to create an invoice and assist with arranging shipping.Processing expense reports, processing payments, billing. Customer correspondence for shipping & packaging.You need to have 1-2 years experience with Quickbooks entering data (no financial skills necessary just familiar with the software).Maintain office supplies and files, open and distribute the mail, take minutes at meetings, shipping estimate and follow upCan speak a second language (any) is an asset.KPIs based on how many invoices sent, transactions and group feedback. Skills for day 1: Quickbooks (mandatory)MS OfficeAttention to detailPrioritizeDisciplinedCommunication
      • Toronto, Ontario
      • Contract
      The main function of an administrative assistant is to provide high-level administrative support by handling information requests and performing clerical functions for the Wealth mgmt department. Two portfolio managers that work together as a team and this is an opportunity to grown your career within banking/finance.AdvantagesWork for the largest Cdn bank2 month contract with potential to be extendedWork remote$19/hrResponsibilitiesProvides administrative support to Portfolio Managers and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities: CUSTOMER:Provide a high level of administrative support ensuring quality service and professionalism at every customer interactionManage efficiently in a multi-tasked environment and ensure deadlines are metApply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, )Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/areaQualifications1) Office Exp – 2 to 4 years2) Experience working in fast paced environment, business professional setting3) Strong attention to detail (very important)4) Excellent communication skills (written and verbal) especially when composing emailsNice to have:1) exp working in wealth mgmt- huge asset2) Exp. In banking – understanding termsSummaryEnsure the optimal level of customer service and professionalism is providedProvide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as requiredConsistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriatePrioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the teamEfficiently manage expectations/concerns through strong communication skills, both verbal and writtenSkills: Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one's time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
      The main function of an administrative assistant is to provide high-level administrative support by handling information requests and performing clerical functions for the Wealth mgmt department. Two portfolio managers that work together as a team and this is an opportunity to grown your career within banking/finance.AdvantagesWork for the largest Cdn bank2 month contract with potential to be extendedWork remote$19/hrResponsibilitiesProvides administrative support to Portfolio Managers and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities: CUSTOMER:Provide a high level of administrative support ensuring quality service and professionalism at every customer interactionManage efficiently in a multi-tasked environment and ensure deadlines are metApply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, )Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/areaQualifications1) Office Exp – 2 to 4 years2) Experience working in fast paced environment, business professional setting3) Strong attention to detail (very important)4) Excellent communication skills (written and verbal) especially when composing emailsNice to have:1) exp working in wealth mgmt- huge asset2) Exp. In banking – understanding termsSummaryEnsure the optimal level of customer service and professionalism is providedProvide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as requiredConsistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriatePrioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the teamEfficiently manage expectations/concerns through strong communication skills, both verbal and writtenSkills: Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one's time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
      • Toronto, Ontario
      • Contract
      Are you looking for a customer-oriented administrative role in a professional industry? Do you have at least 1 year of administrative assistant experience in an immigration field? Are you tech-savvy and willing to learn and grow with the company?We're currently looking for an Immigration Administrator who is detailed - oriented and available to start immediately. Advantages• Work for a top-tier professional organization • Earn a competitive wage of $21.05 per hour• DT Toronto• Work full-time business hours• 8-month contract with possibility of extensionResponsibilities• Immigration petition file compilation, couriering of petitions, updating technical systems withdetails of work• Assist the client services team with administrative tasks as neededQualifications• Minimum of 1 year of external business experience, with demonstrated skills in admin support• Previous experience in a law firm is preferred• College degree or Bachelor’s degree an asset• Proficient with Microsoft Excel, and Word.• Proficient with Google Suite• Takes ownership for own work’s quality, compliance and technical accuracy.• Up-to-date knowledge of Canadian/US Immigration practices and procedures• PC Law (an asset)• Database management experience as an asset• Takes ownership for own work’s quality, compliance and technical accuracy.• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.• Ability to manage multiple priorities in the allocated time and meet deadlines.• Execute duties with significant attention to detail and maintain high-quality standards.• Ability to work with minimal supervision• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.• Anticipates and prepares for responses or reactions of others with sensitivity and directness• Confidence in ability to work in an ever-changing work environmentSummaryIf you're looking for an administrative position starting ASAP, please apply!
      Are you looking for a customer-oriented administrative role in a professional industry? Do you have at least 1 year of administrative assistant experience in an immigration field? Are you tech-savvy and willing to learn and grow with the company?We're currently looking for an Immigration Administrator who is detailed - oriented and available to start immediately. Advantages• Work for a top-tier professional organization • Earn a competitive wage of $21.05 per hour• DT Toronto• Work full-time business hours• 8-month contract with possibility of extensionResponsibilities• Immigration petition file compilation, couriering of petitions, updating technical systems withdetails of work• Assist the client services team with administrative tasks as neededQualifications• Minimum of 1 year of external business experience, with demonstrated skills in admin support• Previous experience in a law firm is preferred• College degree or Bachelor’s degree an asset• Proficient with Microsoft Excel, and Word.• Proficient with Google Suite• Takes ownership for own work’s quality, compliance and technical accuracy.• Up-to-date knowledge of Canadian/US Immigration practices and procedures• PC Law (an asset)• Database management experience as an asset• Takes ownership for own work’s quality, compliance and technical accuracy.• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.• Ability to manage multiple priorities in the allocated time and meet deadlines.• Execute duties with significant attention to detail and maintain high-quality standards.• Ability to work with minimal supervision• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.• Anticipates and prepares for responses or reactions of others with sensitivity and directness• Confidence in ability to work in an ever-changing work environmentSummaryIf you're looking for an administrative position starting ASAP, please apply!
      • Markham, Ontario
      • Contract
      One of our top clients is looking to hire an admin assistant to perform administrative duties in addition to basic financial processing tasks. Please note this in an onsite position. Flexibility on onsite days and potential to be extended. ASAP position so apply right away. Training provided for 2 weeks.Advantages$20-$24/hr6 month contract with potential to be extendedGain experience within a National corporation Responsibilities Professional demeanor and intermediate software skills (Word, Excel) are required. Responsibilities include, but are not limited to, answering multi-line phone, preparing outgoing courier and overnight packages, coordinate mailings, maintaining files/filing, taking inventory and placing orders, preparing correspondence, and providing overall administrative support.QualificationsAbility to work independently, possess excellent grammatical and editing skills, be detail-oriented and take initiative when necessary. Should demonstrate resourcefulness and a desire to learn.SummaryProfessional demeanor and intermediate software skills (Word, Excel) are required. Responsibilities include, but are not limited to, answering multi-line phone, preparing outgoing courier and overnight packages, coordinate mailings, maintaining files/filing, taking inventory and placing orders, preparing correspondence, and providing overall administrative support.
      One of our top clients is looking to hire an admin assistant to perform administrative duties in addition to basic financial processing tasks. Please note this in an onsite position. Flexibility on onsite days and potential to be extended. ASAP position so apply right away. Training provided for 2 weeks.Advantages$20-$24/hr6 month contract with potential to be extendedGain experience within a National corporation Responsibilities Professional demeanor and intermediate software skills (Word, Excel) are required. Responsibilities include, but are not limited to, answering multi-line phone, preparing outgoing courier and overnight packages, coordinate mailings, maintaining files/filing, taking inventory and placing orders, preparing correspondence, and providing overall administrative support.QualificationsAbility to work independently, possess excellent grammatical and editing skills, be detail-oriented and take initiative when necessary. Should demonstrate resourcefulness and a desire to learn.SummaryProfessional demeanor and intermediate software skills (Word, Excel) are required. Responsibilities include, but are not limited to, answering multi-line phone, preparing outgoing courier and overnight packages, coordinate mailings, maintaining files/filing, taking inventory and placing orders, preparing correspondence, and providing overall administrative support.
      • Toronto, Ontario
      • Contract
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may be a contract or permanent position with the possibility of working either from home or on-site if it is required and safe to do so.Calling all Bilingual professionals in Toronto! Do you possess 2+ year’s experience in an administrative or customer service role? Are you fluent in both English and French? Are you highly meticulous, organized, and goal-oriented? Do you love being the point of contact for inquiries and information? Are you outgoing, confident, and enthusiastic about providing the best level of customer service? If you answered yes, this could be the perfect opportunity for you!Randstad is looking for highly motivated bilingual candidates in Toronto to fill upcoming contract and/or permanent Administrative Assistant or Office Administrator opportunities within Toronto. The ideal bilingual candidate will have had 2+ years of experience working in either an administrative or customer-focused role and must love interacting with others!Advantages- Gain experience working within a growing corporate environment- Opportunity to network and grow both personally and professionally- Be part of a diverse and growth-driven culture - Competitive compensation package with an hourly rate of $18-$21/hr- Possible opportunity to work from home if the position permits- Potential to become permanentResponsibilitiesKey Responsibilities May Include:- Acting as a point of contact for colleagues, different departments, and clients- Answering phones, redirecting lines, greeting guests and colleagues- Creating, reviewing, and editing various correspondence, presentations and/or reports- Managing financial budgets and/or producing expense reports- Booking and coordinating meetings and other schedules- Organizing documents and regular maintenance of both filing and database systems- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining office supply inventory by proactively ordering required resources- Assisting with all customer/client inquiries; escalating/redirecting as requiredQualifications- College Diploma or University Degree- 2 + years of administrative, reception, or customer service experience; preferably within a corporate setting - Proficient in both English and French. Testing may be required- Strong proficiency with Microsoft Office Suites and related software- Solid communication, attention to detail, calendar management, and problem-solving skills - Able to effectively stay organized, manage time well, and multitask priorities- Comfortable handling high level of inbound calls- Highly interpersonal, professional, and pleasant attitudeNice to have:-Experience using QuickBooks, Concur, or other related softwareSummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Additionally, email your resume to Danielle.Malca@Randstad.ca and Irene.Manlegro@Randstad.ca3. Including "Bilingual Administrative Assistant/Customer Service Representative - OE2XUJ8" in the subject line, and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may be a contract or permanent position with the possibility of working either from home or on-site if it is required and safe to do so.Calling all Bilingual professionals in Toronto! Do you possess 2+ year’s experience in an administrative or customer service role? Are you fluent in both English and French? Are you highly meticulous, organized, and goal-oriented? Do you love being the point of contact for inquiries and information? Are you outgoing, confident, and enthusiastic about providing the best level of customer service? If you answered yes, this could be the perfect opportunity for you!Randstad is looking for highly motivated bilingual candidates in Toronto to fill upcoming contract and/or permanent Administrative Assistant or Office Administrator opportunities within Toronto. The ideal bilingual candidate will have had 2+ years of experience working in either an administrative or customer-focused role and must love interacting with others!Advantages- Gain experience working within a growing corporate environment- Opportunity to network and grow both personally and professionally- Be part of a diverse and growth-driven culture - Competitive compensation package with an hourly rate of $18-$21/hr- Possible opportunity to work from home if the position permits- Potential to become permanentResponsibilitiesKey Responsibilities May Include:- Acting as a point of contact for colleagues, different departments, and clients- Answering phones, redirecting lines, greeting guests and colleagues- Creating, reviewing, and editing various correspondence, presentations and/or reports- Managing financial budgets and/or producing expense reports- Booking and coordinating meetings and other schedules- Organizing documents and regular maintenance of both filing and database systems- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining office supply inventory by proactively ordering required resources- Assisting with all customer/client inquiries; escalating/redirecting as requiredQualifications- College Diploma or University Degree- 2 + years of administrative, reception, or customer service experience; preferably within a corporate setting - Proficient in both English and French. Testing may be required- Strong proficiency with Microsoft Office Suites and related software- Solid communication, attention to detail, calendar management, and problem-solving skills - Able to effectively stay organized, manage time well, and multitask priorities- Comfortable handling high level of inbound calls- Highly interpersonal, professional, and pleasant attitudeNice to have:-Experience using QuickBooks, Concur, or other related softwareSummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Additionally, email your resume to Danielle.Malca@Randstad.ca and Irene.Manlegro@Randstad.ca3. Including "Bilingual Administrative Assistant/Customer Service Representative - OE2XUJ8" in the subject line, and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      • Toronto, Ontario
      • Permanent
      Do you have notable administrative skills in the not-for-profit or NGO space? Do you embrace change and would love to have a job that is not monotonous? If you do, then we have a role just for you! As an Administrative Assistant you will support the HR and Finance team in a variety of Administrative tasks such as :• Pre-screening phone calls for potential hires.• Coordinating client meetings and setting up a boardroom whenever necessary.• Researching topics and providing comprehensive information.• Preparing report, filing and organizing documents.• Developing and maintaining a comprehensive filing system.• Processing personnel related issues, accounting and other support services related to the organization.• Ensuring that catering demands are met.• Liaising and creating a network with other administrative support and other business areas• Proactively addressing or resolving issues within own area of accountability.• Handling any other miscellaneous duties as requested.AdvantagesPerks:• Convenient location in downtown Toronto - TTC accessible.• Gain experience working with experts.• Convenient work schedule : Mon-Fri : 9am - 5pm• Professional work environment and ability to work with the best.• A competitive wage with 37.5 hrs/week.QualificationsMust have:• Detail oriented with basic administrative skills.• Excellent oral and written communication skills.• Time management skills and the ability to multitask.• Comfortable with basic math.• Sufficient knowledge of Microsoft Excel.• Ability to work independently and in teams.If you feel you are up for the challenge and can work ASAP, apply now on our website at www.randstad.ca !Thank you to all those who apply but only qualified candidates will be contacted.Danielle,Irene,Norma,BriannaPhone Number:416.861.1060Fax Number:416.861.1061AdvantagesPerks:• Convenient location in downtown Toronto - TTC accessible.• Gain experience working with experts.• Convenient work schedule : Mon-Fri : 9am - 5pm• Professional work environment and ability to work with the best.• A competitive wage of $37.5 hrs/week.Responsibilities• Pre-screening phone calls for potential hires.• Coordinating client meetings and setting up a boardroom whenever necessary.• Researching topics and providing comprehensive information.• Preparing report, filing and organizing documents.• Developing and maintaining a comprehensive filing system.• Processing personnel related issues, accounting and other support services related to the organization.• Ensuring that catering demands are met.• Liaising and creating a network with other administrative support and other business areas• Proactively addressing or resolving issues within own area of accountability.• Handling any other miscellaneous duties as requested.QualificationsMust have:• Detail oriented with basic administrative skills.• Excellent oral and written communication skills.• Time management skills and the ability to multitask.• Comfortable with basic math.• Sufficient knowledge of Microsoft Excel.• Ability to work independently and in teams.If you feel you are up for the challenge and can work ASAP, apply now on our website at www.randstad.ca !Thank you to all those who apply but only qualified candidates will be contacted.SummaryIf you're available, interested and qualified for this role and roles similar to this one, please email danielle.malca@randstad.ca and irene.manlegro@randstad.ca with your resume/CV - Subject: "Non Profit Administrator"We look forward to connecting.Best,Danielle,Irene,Norma,Brianna
      Do you have notable administrative skills in the not-for-profit or NGO space? Do you embrace change and would love to have a job that is not monotonous? If you do, then we have a role just for you! As an Administrative Assistant you will support the HR and Finance team in a variety of Administrative tasks such as :• Pre-screening phone calls for potential hires.• Coordinating client meetings and setting up a boardroom whenever necessary.• Researching topics and providing comprehensive information.• Preparing report, filing and organizing documents.• Developing and maintaining a comprehensive filing system.• Processing personnel related issues, accounting and other support services related to the organization.• Ensuring that catering demands are met.• Liaising and creating a network with other administrative support and other business areas• Proactively addressing or resolving issues within own area of accountability.• Handling any other miscellaneous duties as requested.AdvantagesPerks:• Convenient location in downtown Toronto - TTC accessible.• Gain experience working with experts.• Convenient work schedule : Mon-Fri : 9am - 5pm• Professional work environment and ability to work with the best.• A competitive wage with 37.5 hrs/week.QualificationsMust have:• Detail oriented with basic administrative skills.• Excellent oral and written communication skills.• Time management skills and the ability to multitask.• Comfortable with basic math.• Sufficient knowledge of Microsoft Excel.• Ability to work independently and in teams.If you feel you are up for the challenge and can work ASAP, apply now on our website at www.randstad.ca !Thank you to all those who apply but only qualified candidates will be contacted.Danielle,Irene,Norma,BriannaPhone Number:416.861.1060Fax Number:416.861.1061AdvantagesPerks:• Convenient location in downtown Toronto - TTC accessible.• Gain experience working with experts.• Convenient work schedule : Mon-Fri : 9am - 5pm• Professional work environment and ability to work with the best.• A competitive wage of $37.5 hrs/week.Responsibilities• Pre-screening phone calls for potential hires.• Coordinating client meetings and setting up a boardroom whenever necessary.• Researching topics and providing comprehensive information.• Preparing report, filing and organizing documents.• Developing and maintaining a comprehensive filing system.• Processing personnel related issues, accounting and other support services related to the organization.• Ensuring that catering demands are met.• Liaising and creating a network with other administrative support and other business areas• Proactively addressing or resolving issues within own area of accountability.• Handling any other miscellaneous duties as requested.QualificationsMust have:• Detail oriented with basic administrative skills.• Excellent oral and written communication skills.• Time management skills and the ability to multitask.• Comfortable with basic math.• Sufficient knowledge of Microsoft Excel.• Ability to work independently and in teams.If you feel you are up for the challenge and can work ASAP, apply now on our website at www.randstad.ca !Thank you to all those who apply but only qualified candidates will be contacted.SummaryIf you're available, interested and qualified for this role and roles similar to this one, please email danielle.malca@randstad.ca and irene.manlegro@randstad.ca with your resume/CV - Subject: "Non Profit Administrator"We look forward to connecting.Best,Danielle,Irene,Norma,Brianna

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