receptionist, Toronto

posted
contact
randstad canada
job type
permanent
apply now

job details

posted
location
toronto, ontario
sector
administrative support
job type
permanent
reference number
2177607STFEN
contact
randstad canada
apply now

job description

Are you an energetic, client-focused individual? Do you love being the first to greet visitors, assisting them with their needs?

Our client in Midtown Toronto is hiring a new face to join them on their front desk as a Contract to a permanent receptionist. The ideal candidate will be upbeat, friendly, with a can-do attitude! If the fit is right, our client is willing to consider permanency upon the end of the contract.

Responsibilities
General Reception:
• Answers incoming calls, greets visitors, and for security purposes keeps track of who is in/out of the office.
• Directs visitors appropriately, offers/provides refreshments
• Keeps reception area clean, tidy, and free of safety hazards.
• Responsible for scheduling small boardroom & large boardroom bookings.
o Ensures boardrooms are kept clean and tidy
o May be asked to order food/refreshments
• Provides customer service to members and stakeholders through various channels (in person, phone, mail, web, etc.).
• Mail & Courier - Accepts courier packages, sorts and distributes incoming mail.
• Monitors inventory of supplies and orders office, kitchen, & meeting supplies as required. Orders supplies for office staff based on requests.
• Acts as liaison with building management for various issues.


Finance & Administration:
• Maintains staff attendance & vacation tracking spreadsheet.
• Provides staff (and visitors) with office orientation.
• Responsible for security access card administration.
• HR administrative support as required. May include preparing new employee forms, preparing new employee orientation
manuals, giving new employees a tour and introduction to staff, as well as explaining fire safety regulations
• A/R Payments – Process payments and apply to applicable invoices (Sponsorship, FoodWise Program, GR coalition
Recovery, Certification, Scanner Accuracy Labels, & Commissions).
• Code courier invoices for accounting.
• Prints and sends out past due statements (accounts receivable).
• Sales Payments – Process miscellaneous payments in the database.
• Maintains all filing of Accounts Payables and Accounts Receivables.
• Maintains various record spreadsheets for accounting
• Assists Finance Dept. with Expense Reports.
• Assists with the annual financial audit as required.


Advantages
Advantages
- 16.5/hr Pay Rate for the first 4 months post which once the role goes permanent a Salary of 40 K
- TTC Accessible
- Work-Life Balance 8.30-5 pm
- Corporate office with growth opportunity
- Gain valuable experience that looks great on your resume
- 2-week full benefits when permanent
- Half-day Fridays before every long weekend throughout the year
- Staff lunch and learns once a month (catered free lunch)


Qualifications
-3 years experience in an office environment with administrative experience required
- Must have effective interpersonal and communications skills, both written and verbal
- Must possess strong customer service skills
- Ability to communicate effectively in English (oral & written) required – French an asset
- Experience using Microsoft Office products including Word, Excel, Outlook and PowerPoint required; contact management database experience an asset
-Accounting experience an asset
-Knowledge of Microsoft Dynamics 365 database an asset
-Knowledge of the retail industry and small business management an asset
-Must be capable of producing a high volume of quality work, within tight timelines
-Must be able to multitask and able to handle high volume of incoming requests on a daily basis

Srosh,
Lexy,
Dassler

Phone Number:
416.861.1060
Fax Number:
416.861.1061

Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.