secrétaire-réceptionniste, Montreal

randstad canada
job type
$ 40,000 - $ 43,000 per year
apply now

job details

montreal, québec
administrative support
job type
$ 40,000 - $ 43,000 per year
reference number
randstad canada
apply now

job description

Are you a hardworking administrative support specialist looking for an opportunity to advance your career?

Are coordination, organization and priority management your strong suit?

Do you thrive in a fast-paced environment, all the while responding to different internal and external stakeholders with the same positive and professional attitude?

If so, we have the perfect job for you and we’d love to hear from you!

We are currently seeking a reliable Receptionist / Office Facilities Coordinator to support the beautiful and modern office of a leading global provider of real estate and investment management services, located in the heart of downtown Montreal.

What does the Receptionist / Office Facilities Coordinator position in the real-estate industry located in Downtown Montreal have to offer?

• Salary of 40,000$ to 43,000$ (based on experience);

• Bright, modern, open-concept office space;

• Daytime work schedule from Monday to Friday (37.5h/week)

• Temporary-to-permanent opportunity for immediate start with access to a generous benefits package;

• Central, Downtown Montreal location with direct interior access to the metro and underground city.

What does a typical day as a Receptionist / Office Facilities Coordinator position in the real-estate industry located in Downtown Montreal look like?

In this role, you will be responsible for ensuring coverage at reception, facilities coordination, and administration of office services.

- Answer and redirect incoming calls, greet visitors, manage and distribute mail;

- Manage all incoming and outgoing messenger services and courier deliveries;

- Manage the schedules for all boardrooms and meeting rooms;

- Maintain the overall professional presentation of the office (keep reception, kitchen, lounge area clean and conference rooms clean, tidy and presentable);

- Coordinate company and client events;

- Work with IT and HR to coordinate and manage all office equipment and supplies including workstations, phones (mobile and desk) and computer equipment;

- Assist with the on-boarding and set-up for new-hires (office tours, security clearance, access cards, welcome letters, info packages, business cards, etc.);

- Receive and process vendor invoices;

- Maintain and update email distribution lists;

- Review cost and track office supplies and vendor stock, order as needed;

- Act as the main point of contact for Security, Building Management, Building Health & Safety and Fire Safety;

- Other administrative tasks as required.

Do you have what it takes to be the next Receptionist / Office Facilities Coordinator in the real-estate industry located in Downtown Montreal?

- Excellent and customer service and interpersonal skills;

- Excellent communication skills (English & French);

- Proficient with all MS Office tools;

- Excellent organizational and time management skills;

- Ability to adapt and prioritize, in a fast-paced environment;

- Maintain a positive and professional attitude at all times.

If this opportunity interests you, don’t hesitate to contact me! I will be happy to answer your questions in order to assist you in your job search.

E-mail me anytime at or call 514-350-0033 and ask for Orlane or Robert.

Our entire team is looking forward to receiving your application!

If you know people looking for an administrative support position, please provide them with my contact information and I will be happy to help them!

All CVs received will be examined equally.

Only selected candidates will be contacted

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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.