We have great permanent opportunity with a multicultural organization which provides social services, settlement, employment, and language training services in North York,
...
The ideal candidate has at least three years of solid administrative assistant experience in the corporate sector and proficiency in MSOffice (Office Suite(Word, Excel, PowerPoint, Publisher) with emphasis on Excel, including VLOOKUP and PivotTables. Demonstrated typing skills at 60 words per minute and will support the HR department of the business.
This role is Hybrid (one day in the office and the rest working from home).
If you are interested and meet the qualifications, reach out to our talent manager niloo ,niloo.nikbakht@randstad.ca for further consideration!
Advantages
-Competitive salary of $52,000 -$57000 annually
- 4 days work from home and one day in the office
- Dental and Health Benefits after the probationary period
- Vacation period of 16 days /year
-work hours Monday -Friday ( 8:30 -4:30 or 9:00 -5:00 )
- Opportunity to network and grow both personally and professionally!
Responsibilities
-Provides confidential senior-level administrative support services to the Human Resources Department.
-Manages communications, including mail, telephone calls and e-mail messages, and provides assistance
-Provides support, acts as a resource to the Human Resources Department, and provides follow-up to assignments given to management staff.
-Provides status reports on projects and other matters, tracks issues; prepares meeting packages and agenda, action lists, and minutes
-Maintains competition files for all job vacancies, from opening the file to closing the competition.
-Composes correspondence, reports and presentations.
-Ensures documents prepared by HR staff are in keeping with agency standards.
-Researches, compiles, reviews and summarizes data from reports and documents.
-Prepares statistics charts and background documents as necessary.
-Maintains, monitors and tracks changes to Human Resources related reports and databases in Excel.
-Responds to general HR inquiries via telephone, in-person or email.
Prepares and monitors employee hiring documents, including contracts, benefit entitlement and mandatory training.
-Utilizes Web Apps to assign tasks and monitors their completion.
-Prepares, monitors and consolidates agency health and safety data, i.e. monthly inspections, training certifications, meeting minutes and Teams meetings.
-Prepares and maintains all Union reporting documents, including seniority reports, monthly status reports, and pension enrollment.
-Coordinates scheduling of new employee orientation sessions and prepares related materials.
-Coordinates and organizes special projects, including the annual staff conference, agency training initiatives, and recognition programs.
Qualifications
-Bachelor of Arts in Administrative Studies or three-year Community College Diploma in Office Administration or related business diploma.
• Minimum of three (3) years experience providing executive or senior-level administrative services.
• Experience working with an HRIS system integrated with payroll and finance with online features, e.g. time entry, and attendance management is an asset.
• Demonstrated advanced computer skills are required in MS Teams and Microsoft Office Suite(Word, Excel, PowerPoint, Publisher) with emphasis on Excel, including VLOOKUP and PivotTables. Demonstrated typing skills at 60 words per minute.
• Experience using virtual interactive tools such as MS Teams
• Experience applying Collective Agreements, organizational policies & procedures, and familiarity with Employment Standards is an asset.
• Well-developed verbal and written communication skills in English.
• Demonstrated ability to communicate ideas and issues clearly, concisely and accurately to a diverse target audience.
• Demonstrated success in contributing to effective teamwork coupled with the ability to work
-independently in a high-pressure demanding environment.
• Positive approach to managing relationships and problem-solving.
• Proven ability to work within a multicultural setting.
• Highly developed organizational skills and detail-oriented.
Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.
For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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We have great permanent opportunity with a multicultural organization which provides social services, settlement, employment, and language training services in North York,
The ideal candidate has at least three years of solid administrative assistant experience in the corporate sector and proficiency in MSOffice (Office Suite(Word, Excel, PowerPoint, Publisher) with emphasis on Excel, including VLOOKUP and PivotTables. Demonstrated typing skills at 60 words per minute and will support the HR department of the business.
This role is Hybrid (one day in the office and the rest working from home).
If you are interested and meet the qualifications, reach out to our talent manager niloo ,niloo.nikbakht@randstad.ca for further consideration!
Advantages
-Competitive salary of $52,000 -$57000 annually
- 4 days work from home and one day in the office
- Dental and Health Benefits after the probationary period
- Vacation period of 16 days /year
-work hours Monday -Friday ( 8:30 -4:30 or 9:00 -5:00 )
- Opportunity to network and grow both personally and professionally!
Responsibilities
...
-Provides confidential senior-level administrative support services to the Human Resources Department.
-Manages communications, including mail, telephone calls and e-mail messages, and provides assistance
-Provides support, acts as a resource to the Human Resources Department, and provides follow-up to assignments given to management staff.
-Provides status reports on projects and other matters, tracks issues; prepares meeting packages and agenda, action lists, and minutes
-Maintains competition files for all job vacancies, from opening the file to closing the competition.
-Composes correspondence, reports and presentations.
-Ensures documents prepared by HR staff are in keeping with agency standards.
-Researches, compiles, reviews and summarizes data from reports and documents.
-Prepares statistics charts and background documents as necessary.
-Maintains, monitors and tracks changes to Human Resources related reports and databases in Excel.
-Responds to general HR inquiries via telephone, in-person or email.
Prepares and monitors employee hiring documents, including contracts, benefit entitlement and mandatory training.
-Utilizes Web Apps to assign tasks and monitors their completion.
-Prepares, monitors and consolidates agency health and safety data, i.e. monthly inspections, training certifications, meeting minutes and Teams meetings.
-Prepares and maintains all Union reporting documents, including seniority reports, monthly status reports, and pension enrollment.
-Coordinates scheduling of new employee orientation sessions and prepares related materials.
-Coordinates and organizes special projects, including the annual staff conference, agency training initiatives, and recognition programs.
Qualifications
-Bachelor of Arts in Administrative Studies or three-year Community College Diploma in Office Administration or related business diploma.
• Minimum of three (3) years experience providing executive or senior-level administrative services.
• Experience working with an HRIS system integrated with payroll and finance with online features, e.g. time entry, and attendance management is an asset.
• Demonstrated advanced computer skills are required in MS Teams and Microsoft Office Suite(Word, Excel, PowerPoint, Publisher) with emphasis on Excel, including VLOOKUP and PivotTables. Demonstrated typing skills at 60 words per minute.
• Experience using virtual interactive tools such as MS Teams
• Experience applying Collective Agreements, organizational policies & procedures, and familiarity with Employment Standards is an asset.
• Well-developed verbal and written communication skills in English.
• Demonstrated ability to communicate ideas and issues clearly, concisely and accurately to a diverse target audience.
• Demonstrated success in contributing to effective teamwork coupled with the ability to work
-independently in a high-pressure demanding environment.
• Positive approach to managing relationships and problem-solving.
• Proven ability to work within a multicultural setting.
• Highly developed organizational skills and detail-oriented.
Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.
For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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