Technical Administrative Assistant - Facilities - CVX2JP00019742

MS Powerapps and UIPath Orchestrator for reporting
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Administrative support:
 Provides general administrative support to Facilities Engineering & Wells department teams.
 Onboarding/Offboarding, including training of Company systems as required.
 Coordinate meetings, appointments, planning events/meetings, ordering office supplies, and catering services, maintaining files, badging credentials for any visitors and contractors.
 Provides calendar management support for Managers
 Coordinates international and domestic travel arrangements and provides detailed itineraries and background information for meetings and trips.
 Manage purchasing card expenditures, reconciliation, and reporting.
 Independently completes assigned projects by gathering, organizing, and summarizing information and preparing documents from general instructions.
 Interfaces effectively with high-level executives, project teams, executive assistants, administrative professional partners, and internal and external customers.
 Uses Microsoft Office 365 applications to create and maintain documents, spreadsheets, and slides (Word, Excel, PowerPoint, Project, Teams, OneNote, SharePoint).
 CMS Admin – manage training in CMS & Workday Learning Management System, provide course information, record course completions, and conduct routine reporting.

General technical support:
 Troubleshoot access (through Identity & Access Management Portal) and remedy issues for apps including WellView, SharePoint/Teams & other internal and external web-based systems
 Preparation for audits
 Document updates and revision control for signing officer, management of change logs, development, and maintenance of engineering compliance tracking sheets.
 Develop & maintain database of engineering calculations and reports.
 Provide SharePoint support; design new and existing sites, manage files, create categories using meta data, update, and review permission groups.
 Backup support to Compliance Assurance Technologist.

Cost Management:
 G&A and Project cost tracking
 Process project and departmental invoices and receipts
 Update contract estimating templates and prepare cost estimates.

Metrics & Reporting:
 Automation sequencing to produce customized operations reports, create custom reports, monitor project statuses and follow-up on actions,
 Use of PowerApps, PowerAutomate and UIPath Orchestrator.

Please send your resume asap in MS Word format to this posting using reference JP19742



Advantages
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Responsibilities
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Qualifications
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Summary
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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.