Executive Assistant

Position: Administrative Professional Level 2
Competitive Salary
5 month contract (Potential of extension/Conversion)
Global opportunities for professional growth and development




Advantages
- Full time hours
- Competitive Salary
- 5 month contract (possibility of extension based on volume and performance)
- Working for Well known company
- Work Arrangement: Hybrid, Standard expectation: 2 days in office, 3 days remote
**Additional onsite presence may be required for executive meetings, board meetings, and key events

Responsibilities
• The Executive Assistant completes administrative tasks to optimize the capacity of senior management (Director level and above) and staff in support of achieving the business group’s goals. Experience and Role Accountabilities
• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.
• Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following company’s Business Communication Guidelines.
• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.
• Increase the group’s capacity to work on business goals by facilitating the staff’s select administrative tasks, as agreed on with the acquiring manager.
• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.
• Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following company’s Privacy Policy. Education and Skills


Qualifications
Highly organized, proactive, and trusted Executive Assistant with a proven track record supporting senior executives.
Minimum 5 years of relevant Executive Assistant experience.

Expertise in:
Executive calendar management
Meeting and event coordination
Stakeholder communications
Relationship management

Strong ability to:
Anticipate executive needs
Manage multiple competing priorities
Exercise sound judgement and discretion
Maintain confidentiality
Learn new systems and processes quickly
Comfortable working in a dynamic, high-pressure environment.
SAP knowledge identified as desirable but not mandatory.

Summary
If you are interested in this Executive Assistant position, please apply online today and contact amey.bhise@randstad.ca!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.