Office Coordinator and Executive Assistant

Are you a proactive professional who excels at both high-level executive support and creating a world-class office environment? We are seeking a dynamic Office Coordinator & Executive Assistant to anchor our Canadian headquarters at 250 Yonge Street.

This is a pivotal role designed to enhance our operational efficiency and employee experience. You will serve as the primary brand ambassador for our clients and visitors while providing sophisticated, confidential administrative partnership to our senior leadership team. If you thrive in a fast-paced environment where you can "own" the workspace and drive seamless operations, we want to hear from you.



Advantages
- Dynamic Daily Variety: A fast-paced role where responsibilities shift between hospitality, project coordination, and financial administration.
- Modern Workspace: Opportunity to manage a professional, high-readiness environment designed for executive and client engagement.
- Hybrid Skill Development: Master a dual-discipline skill set involving both Executive Support and Workplace Operations.
- Strategic Ownership: Lead the centralization of office operations and play a key role in shaping "Client Readiness" and office culture.


Responsibilities
Key Responsibilities

Executive Partnership & Support

Calendar & Logistics: Manage complex schedules, coordinate high-priority meetings, and orchestrate domestic/international travel arrangements.

Strategic Liaison: Act as the key point of contact between executives and internal/external stakeholders, ensuring smooth and professional communication.

Communications: Prepare and edit high-level correspondence, reports, and presentations with total accuracy.

Confidentiality: Handle sensitive information and special projects with absolute discretion and integrity.

Operational Excellence & Front-of-House

Office Centralization: Oversee daily front-of-house operations, vendor coordination, and visitor management to ensure a premium experience.

Workspace Management: Proactively manage office supply inventory, meeting logistics, and physical/electronic filing systems.

Change Management: Continuously look for ways to enhance operational efficiency and the overall "Employee Experience" at the Toronto office.

Project & Financial Coordination

Deliverable Tracking: Monitor deadlines for ongoing projects and ensure stakeholders are aligned on deliverables.

Financial Admin: Process expense reports and invoices accurately; assist with budget tracking and monthly reconciliation.

Qualifications
Qualifications

Experience: 3–5 years of administrative experience, with a strong preference for candidates who have supported senior leadership.

Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.

Soft Skills: Exceptional organizational ability, high attention to detail, and a "hospitality-first" mindset for visitor and client interaction.

Reliability: Ability to be onsite daily at our 250 Yonge St. location.

Summary
Ready to Anchor Our Toronto Team?

We are looking for a Workplace Champion. If you are a high-energy professional with 3–5 years of experience who takes pride in creating a seamless office experience and providing world-class support to executives, we want to talk to you. Based in the heart of the city at 250 Yonge Street, this role offers the perfect blend of high-level responsibility and a vibrant, transit-accessible work-life.

Don’t miss the chance to be the face and the force behind our Canada headquarters.

Apply Now - Please include your resume.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.