Receptionist

In this essential role, you will serve as the central point of contact and the welcoming face of our client’s office. Aligned with the O-NET classification for Secretaries and Administrative Assistants, you will deliver high-level business administration support, ensure office efficiency, and coordinate essential staff activities. Working full-time and in person at a thriving Calgary office, you will have the opportunity to showcase your multitasking abilities while managing vendor relations, organizing corporate events, and facilitating both internal and external communication. This position is a fantastic place for growth, offering a motivated professional the chance to expand their skill set within the business administration space. Beyond traditional administrative duties, you will support daily office operations by maintaining shared spaces like the kitchen and handling light lifting, such as moving a flat of pop for office refreshments. Additionally, it is a significant advantage if you are open to providing direct executive support, including copying and creating documents for the President and the engineering team. This permanent position is an excellent opportunity for a self-starter who thrives in a fast-paced setting and wants a clear path for professional advancement.

Advantages
• Exceptional career advancement potential within a company that is a proven place for growth.
• Competitive pay and a comprehensive benefits package tailored for you and your dependents.
• Extended health care, dental care, and vision care insurance coverage.
• Life insurance, disability insurance, and emergency travel insurance.
• Access to an Employee and Family Assistance Program (EFAP) and virtual healthcare.
• Flexible schedule options to support a healthy work-life balance.
• Paid time off and participation in engaging company events.
• Vibrant corporate culture that actively fosters long-term career growth and innovation.

Responsibilities
• Welcome guests and direct visitors to the appropriate person or office while maintaining a presentable reception area.
• Answer, screen, and forward phone calls, take messages, and ensure professional communication.
• Handle mail and delivery logistics by receiving, sorting, and distributing packages, as well as tracking outgoing courier shipments.
• Monitor, order, and distribute office supplies and manage relationships with equipment vendors.
• Support the President directly by assisting with copying, formatting, and creating sensitive documents.
• Collaborate with the engineering team to prepare, duplicate, and organize technical documentation.
• Maintain the cleanliness and organization of the office kitchen to ensure a welcoming environment for staff and guests.
• Perform light physical tasks as needed for office supply management, including lifting items up to the weight of a flat of pop.
• Implement and maintain physical and digital filing systems in compliance with record retention policies.
• Schedule meetings, appointments, and project-related travel, including arranging lunches and vendor lunch-and-learns.
• Optimize daily productivity by implementing and maintaining efficient office systems and workflows.

Qualifications
• 2+ years of experience in a receptionist, office administrator, or administrative support role (minimum 1 year of dedicated receptionist experience and 2 years of administrative experience required).
• Secondary School diploma is required; a certificate or diploma in Business Administration or equivalent is highly preferred.
• Intermediate skill level in computer applications including MS Word, MS Excel, and PowerPoint for document creation.
• Ability to comfortably perform light office cleaning (kitchen area) and light lifting (up to the weight of a flat of pop).
• Willingness and adaptability to assist executive leadership and technical engineering teams with administrative tasks.
• Ability to reliably commute to the office location in Calgary, AB (T2P 3H5) for full-time, in-person work.
• Flexible language requirement: French is not required for this role.

Summary
If you are ready to take the next step in your career, our expert recruiters want to connect with you today! We encourage you to apply directly on our website or reach out to our team to discover how this opportunity aligns with your ambitions. If this particular position does not fully match what you are looking for, please contact us anyway—as your partner for talent, we are committed to helping you navigate the job market and find the perfect path to professional fulfillment.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.