Administrative Assistant II - 57315

This role is ideal for someone who thrives in a low-maintenance, structured environment and enjoys providing top-tier service to both internal colleagues and external clients; it is an opportunity to join a sophisticated, 35-member team where your organizational skills directly impact the success of our leadership and the satisfaction of our high-net-worth clients.

Schedule: Monday – Friday -9-5 Onsite
Location: Whitby, ON (100% Onsite)
Duration: April 2026 – October 2027 (18 Months)
Interview Process: 1-round onsite panel interview.


Advantages
• Exceptional Stability: Secure an 18-month contract with the potential for permanent conversion.
• True Work-Life Balance: Enjoy a reliable 9:00 AM – 5:00 PM schedule with no overtime expected.
• Structured Success: Benefit from a comprehensive 2-week shadowing program to ensure you feel confident and supported from day one.
• Prime Location: Work from our beautiful, 100% onsite office in the heart of Whitby.

Responsibilities
• Manage scheduled arrivals and inquiries with professionalism, ensuring every client feels welcomed and valued.
• Support the financial backbone of the office by processing check deposits, preparing sensitive documentation, and managing professional correspondence.
• Take the lead on meeting logistics, facility booking, and catering to keep our large team moving efficiently.
• Maintain the highest standards of confidentiality while managing reports, invoices, and expense files.

Qualifications
• You have 2–4 years of experience in a professional office environment (Financial or Banking experience is a major asset).
• You are proficient with Microsoft Office (Word, Excel, PowerPoint).
• You thrive in structured environments and take pride in being highly reliable and detail oriented.
• You possess the verbal and written communication skills necessary to interact with high-profile clients and senior leadership.
• High School Diploma or GED required.
• Strong organizational and multi-tasking abilities.to pivot priorities in a fast-paced environment.
• 2-4 years of experience in administrative roles.

Summary
Ready to start your journey with a leader in the financial industry? Apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.