Receptionist

If you excel at multitasking, have a keen eye for detail, and want to contribute to the success of our client's training programs, this mandate is the perfect opportunity for you!

Position: Receptionist
Location: Ottawa
Work schedule: 8:00am-4:00pm
Clearance required: Ideally Reliability Briefing (CGP + NATO briefing) but will accept Controlled Goods only.

**This is a 3 week mandate**

Advantages
- Location: Ottawa (Major international airport).
- Work Mode: 100% On-site.
- Work Schedule: Monday to Friday, 8:00 AM - 4:00 PM.
- Environment: Enjoy a rewarding career working in a dynamic environment.
- Clearance Required: Reliability Briefing (CGP + NATO briefing), but will accept Controlled Goods only.

Responsibilities
• Reception desk administrative support for the entire site 5 days a week; an individual or a department and may perform work for several individuals. Supports the security team as well as provides virtual back up to Halifax office for phones.
• Coordinate site needs, including managing/escorting building contacts and managing janitorial issues.
• Coordinate outside visitor access, including creation and enforcement of visitor requests, issuing of badges, verifying IDs, Wi-Fi access, cell phone storage, guest emergency briefing, physical escort of guests on site
• Coordinate mail & courier services, including international shipping, checking mail on site and receiving incoming packages, as well as shipping out
• Answer telephones; screen calls, take messages and forward calls
• Ensure mail is delivered to correct parties
• Compose letters to answer various and unusual requests or respond to invitations from business/community events
• Compile information for management in an organized and logical fashion. Research information on various subjects
• Create and assist with PowerPoint Presentation reviews and formatting. May provide support to others on various Microsoft tools
• Assist onsite IT with various tasks, including shipments, troubleshooting minor issues
• Meeting Coordination: Scheduling and coordinating meetings, arranging meeting dates/times/rooms, contacting participants and follow-up on items as needed
• Ad hoc additional projects as needed; project support for scanning documents, updating site requirements & disposal of materials
• Organize meetings and special events including invitations, facilities co-ordination, catering arrangements, itinerary development, and program evaluation

Qualifications
• Experience: 1 to 2 years of relevant experience in a receptionist, administrative support, or coordination role.
• Education: High School Diploma or Office Administration certification.
• Languages: Fluent English required. Bilingualism (French and English) is a strong asset.
• Software: Proficiency with the Microsoft Suite of tools (Word, Excel, PowerPoint, Outlook, and Teams).
• Key Skills: Highly organized, initiative in handling time-sensitive issues, and a strong ability to maintain confidential and business-sensitive information.
• Nice to Have: Previous experience with multi-site coordination.

Summary
If you are interested in this position, please apply online today.

Ou si vous êtes bilingues (FR/EN) par courriel avec le titre du rôle à cette adresse: marie.thiers@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.