Administrative Assistant - Reception

Location: Vancouver, BC (Hybrid)
Salary: $31.03/Hour
Duration: 5 months (Possibility of Extension)
Working hour 7:30 AM – 5:30 PM

Advantages
Long term contract
Possibility of Extension
Opportunity to gain valuable experience
Day 1 onboarding onsite / in office presence 3x week

Responsibilities
• Will be responsible for supporting the Vancouver and Houston offices, for Fixed Income.
• Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles current, retrieve appropriate approvals
• Assist in coordination of expense reimbursement, with the FID Expense team
• Coordinate with Office Manager regarding new hire onboarding, special projects, office maintenance, etc.
• Calendar maintenance for meetings and/or conference calls for Managers and supporting teams
• Coordinate related conference rooms including any catering, audio/videoconference set up
• Assist in coordination of client outings, including car services, for local & visiting Managers/teams
• Local telephone coverage: answer phones, take accurate messages, back-up other lines as needed
• On-site contact for visitors, clients & vendors; Provide and maintain card access to FID space.
• Type correspondence, memos and presentations. Prepare presentation books and meeting materials, copy, collate, bind
• Maintain filing system
• Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
• Retrieve research or other necessary materials from intra/internet
• Send and retrieve digital and inbound faxes
• Distribute mail, arrange messengers and overnight package services
• Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
• Miscellaneous support: Maintain an orderly and fully-functioning work space

Qualifications
Required Skills and Personal Attributes:
• Strong communication, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help and works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexible with coverage responsibilities and teams.

Other Requirements:
• College Degree Preferred or Relative Corporate Experience preferred (1-2 Years of Experience)
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Other helpful applications include Excel, PowerPoint, internet and research tools
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Summary
If Administrative Assistant - Reception role sounds like a good fit for you, please APPLY ONLINE at www.randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.