Administrative Assistant

Since 1983, our focus has been helping individuals secure their futures by delivering tailored financial solutions based on their unique individual circumstances. In this role, you will be the administrative backbone of our office, ensuring exceptional client experiences and providing vital operational support to our financial planning team. If you are a proactive self-starter with excellent attention to detail and a passion for teamwork, we want you on our team!

Advantages
Full time In Person
$40,000-$45,000 Salary
Permanent position
2 weeks vacation
Small collaborative team
Benefits
Monday 8:00am-5:00pm
Tuesday-Thursday 8:30-5:00pm
Friday 830-4
Free onsite parking



Responsibilities
Client & Institutional Communication: Act as a key point of contact, communicating professionally with clients, prospective clients, and various financial institutions.

Correspondence Management: Draft, review, and distribute professional emails, formal letters, faxes, and required financial forms.

Financial Transaction Support: Provide administrative assistance with the processing of day-to-day financial transactions.

Marketing & Event Coordination: Assist in the planning, creation, and execution of educational seminars and other corporate marketing activities.

Data & File Maintenance: Maintain up-to-date client files, manage internal contact lists, and document all client- and business-related activities.

Office Operations: Maintain the physical and electronic filing systems, uphold standard office procedures, and complete collaborative team tasks as needed.

Qualifications
Experience: Prior experience working as an administrative assistant, executive assistant, or office assistant is considered a strong asset.

Technical Proficiency: Advanced knowledge of the Microsoft Office Suite, specifically Excel, Word, and PowerPoint.

Communication Skills: Exceptional written and verbal communication skills with a strong emphasis on professional etiquette.

Workflow Management: Excellent time management and organizational skills, with a proven ability to prioritize heavy workloads and consistently meet strict deadlines.

Problem-Solving & Detail: Acute attention to detail paired with strong analytical and problem-solving capabilities.

Work Style: A positive attitude, a strong willingness to learn, and the ability to work independently while taking proactive initiative.

Adaptability: High capacity to adapt quickly to changing environments and shifting priorities.

Summary
Please apply to the job posting or submit your resume directly to our hiring team at kaitlin.van.elswyk@randstad.ca to be considered for this opportunity.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.