Administrative Assistant

We are seeking a focused, flexible, and approachable Administrative Assistant to support our office in Waterdown. As a mid-sized regional public accounting firm, we pride ourselves on building meaningful client relationships and maintaining a collaborative and inclusive work environment. This is a temporary contract position providing essential administrative support to ensure efficient daily office operations. You will act as a key point of contact for clients and a vital support system for our internal team.

If you are interested in applying for this position please apply. You can apply online today and/or send your resume to jovana.manojlovic@randstad.ca today!

Advantages
-Dynamic, collaborative, and communicative atmosphere.
-Business casual dress code with access to a kitchenette and lunch area.
-While training will be provided, it may be rapid; we are looking for someone who can "flex" and learn quickly.
-Compensation: Pay range of $20.00 – $23.00 per hour based on experience.
-Working hours are 9:00am-5:00pm with a 30 minute break
-February to mid-march part time 3 days per week
-Mid-March to April full time 5 days a week
-Potential for extension past April 30th


Responsibilities
-Answer phone calls, direct callers, schedule appointments, and assist visitors with a professional and friendly demeanor.
-Maintain physical and digital filing systems, including scanning and updating old documentation.
-Manage emails, digital correspondence, and draft or edit letters and reports.
-Coordinate meeting logistics (room setup/catering), manage partner calendars, and distribute daily mail.
-Manage daily bank deposits, reconcile partner credit card statements, and process credit card payments.
-Oversee the intake of personal tax information and corporate year-end documentation.
-Operate and maintain office equipment (printers, copiers, postage machines) and coordinate with vendors for supplies.


Qualifications
-Experience: 2–3 years of administrative experience is preferred. Experience in public accounting is an asset but not required.
-Tech Savvy: Proficiency in Microsoft Office (specifically basic Excel) and the ability to learn accounting-specific software and customer databases.
-Communication: Strong verbal and written English communication skills; ability to draft professional emails.
-Efficiency: Superb organizational and time-management skills with the ability to multitask in a fast-paced environment.
-Attributes: Approachable, discreet with sensitive information, and comfortable working both independently and as part of a diverse team.

Summary
How to Apply?

1) Apply online at Randstad.ca today!
2) Send your resume to jovana.manojlovic@randstad.ca today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.