Administrative Assistant

As a Mailroom & Reception Administrative Coordinator, you will manage the flow of communication and logistics that keep a modern corporate office running smoothly. From handling critical correspondence to providing friendly front-desk support, your work ensures that both employees and clients experience a seamless professional environment. This position is perfect for a self-motivated individual who thrives in a fast-paced business administration setting and takes pride in their reliability and attention to detail.

At Randstad, we understand that finding the right fit is about more than just matching a resume to a job title. Our recruiters are experts in the business administration field and are dedicated to connecting talented individuals like you with top-tier employers. When you join this project as a Mailroom & Reception Administrative Coordinator, you aren’t just taking a temporary role; you are partnering with a global leader in talent solutions committed to your professional journey.

This business administration position is a full-time temporary contract located on-site in Vancouver, offering a competitive rate of $25 per hour. If you are a team player who enjoys a variety of tasks—from mail processing to facilities support—we want to hear from you.

Advantages
Working as a Mailroom & Reception Administrative Coordinator through Randstad offers several benefits:

• Competitive pay rate of $25.00 per hour in a premium business administration role.
• Opportunity to work in a beautiful, modern office located at 200 Granville Street, easily accessible by public transit.
• Exposure to a collaborative and forward-thinking corporate culture that values integrity, respect, and excellence.
• Consistent Monday to Friday schedule (8:30 am to 4:30 pm) providing a great work-life balance.
• Weekly pay through Randstad’s easy-to-use digital timesheet system.
• Access to Randstad’s network of expert recruiters who can help guide your career beyond this contract.
• A chance to gain experience with a nationally recognized leader in the insurance sector.

Responsibilities
As the Mailroom & Reception Administrative Coordinator, your daily contributions will impact the efficiency of the entire business administration team. Your core duties include:

• Managing all incoming and outgoing mail, including sorting, distribution, and coordinating with couriers to ensure timely delivery of essential documents.
• Serving as the primary backup for the reception desk, handling high-volume calls with professional phone etiquette and greeting visitors with a positive attitude.
• Entering data and scanning documents into internal systems with high accuracy to maintain digital records.
• Assisting the Facilities department with workstation setups, supply inventory management, and office organization projects.
• Responding to internal requests from various departments, ensuring a high level of customer service within the organization.
• Preparing correspondence and shipping equipment or documents while maintaining the quality and accuracy of all information.
• Supporting new initiatives and administrative projects as requested by the Facilities Manager to optimize office workflow.
• Ensuring the front office and mailroom areas remain organized, professional, and compliant with corporate standards.

Qualifications
Skills
To excel as a Mailroom & Reception Administrative Coordinator in this business administration environment, you should possess the following skills:
• Professional Communication: Strong verbal and written skills to interact effectively with executives, clients, and team members.
• Microsoft Office Proficiency: Intermediate to advanced skills in Word, Excel, and Outlook to manage schedules and documentation.
• Organizational Excellence: The ability to prioritize multiple tasks in a high-volume environment without continuous supervision.
• Technical Aptitude: Comfort using office equipment such as high-speed scanners, postage meters, and multi-line phone systems.
• Problem-Solving: A "think outside the box" mentality to address facility needs and administrative bottlenecks.
• Customer Service Orientation: A natural ability to build relationships and provide legendary service to internal and external stakeholders.


Requirements
To be considered for the Mailroom & Reception Administrative Coordinator position, candidates must meet the following criteria:
• Minimum of 3 years of experience in a professional office or business administration environment.
• Mandatory: A successful criminal background check and a credit check with a minimum score of 690.
• Availability to work 100% on-site in Vancouver, Monday through Friday.
• Proven reliability and a strong work ethic; we are looking for a self-starter who takes initiative.
• High school diploma or equivalent; post-secondary education in office administration is an asset.
• Ability to start as early as February 18 or 19, 2026.

Summary
If you are a motivated professional looking to apply your business administration expertise in a world-class environment, this is the opportunity for you. Reach out to our expert recruiters today to learn more about how this role fits your career goals.

Our team is dedicated to your success and is ready to help you navigate your next career move with confidence. Whether you’re looking for a temporary challenge or a way to get your foot in the door with a top employer, Randstad is your partner every step of the way.

Not the right fit? Contact us today to explore other exciting opportunities that match your unique skills and career ambitions.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.