Assistant Professional 2

Location: Oakville, ON
Duration: 12 months (Possibility of extension)
Global opportunities for professional growth and development
Hybrid role: 2-3 days in office

This role includes 25% travel, personal vehicle is required





Advantages
- Competitive Salary
- Contract Duration: 12 months (Possibility of extension)
- Location: Oakville, ON
- Schedule: Monday to Friday (Stable day schedule)


Responsibilities
Reporting to the Head of Real Estate, the candidate will be responsible to:
•Provide effective and efficient administrative support for Real Estate team.
•Share Energy - Internal Room and Desk Booking Tool - Coordinate Initial set up with Creation Team and provide administrative support to each site.
• Maintain and update all real estate databases, portfolio tools, and legal documentation for the assigned properties for the Canadian portfolio.
•scheduling and coordinating meetings.
•Coordination of activities with internal and external facility management team
•assistance to internal customers - including redirecting phone/email inquiries to appropriate personnel.
•Assist in the development of reports/ presentations
•Provide status reports, dashboards, and presentation materials for stakeholders, while maintaining the SharePoint site, document repository, and commitment tracking logs
•Format/create/distribute Posters/emails as required using templates provided
•Ability to coordinate/lead small projects.
•Provide order processing support for creating vendor’s shopping carts/processing invoices
•Support Vendor management & Onboarding
•Travel Management / quality gate for expense report
•Prepare monthly and ad hoc reports such as AM KPIs
•Coordinate and facilitate status meetings, capacity reviews, and collaboration sessions.
•Prepare meeting agendas, minutes, action logs, and follow-up communications, while tracking risks, assumptions, dependencies, and open actions affecting delivery commitments.
•Escalate missing approvals, overdue actions or incomplete reporting to the accountable owner.
•Ability to manage multiple priorities and deadlines in a fast-paced environment, with high attention to detail and strong discipline in documentation.


Qualifications
•Bachelor’s Degree
•3 to 5 years (prior) experience in a similar role
•Extensive experience in organizing and coordinating business operations and procedures to ensure organizational effectiveness and efficiency.
•Efficient task delivery within demanding schedules and tight deadlines
•Must possess exceptional communication skills and have experience dealing with high level executives / internal customers.
•Microsoft office proficiencies including Microsoft Excel, Word, Outlook, and PowerPoint
•Basic knowledge of SAP
•Preferred Bilingual (FR-EN)
•Travel required.

Summary
If you are interested in the Assistant Professional 2 position in Oakville, ON please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.