Executive Assistant - 57582

Location: Calgary, AB (Downtown)
Work Arrangement: Hybrid (4 days onsite, 1 day remote)
Term: Contract (ASAP to End of July)
Potential: Extension and/or Conversion to Permanent possible
Pay Rate: $26.21

Advantages
High-Level Exposure: Gain experience working at the EVP level within a major, complex organization.
CVP (Candidate Value Proposition): Work in a dynamic office environment with a collaborative, professional team.
Growth Potential: Opportunity for contract extension or permanent conversion based on performance.
Prime Location: Convenient downtown Calgary office location.

Responsibilities
Executive Support & Coordination
Provide senior-level administrative support to the Executive Office Manager, Deputy Chairwoman, and Vice President.
Manage complex, multi-leg international and domestic travel arrangements (flights, hotels, car services).
Coordinate and organize high-priority meetings, including facility booking, catering, document preparation, and equipment setup.
Exercise high discretion when handling sensitive and confidential information.
Operational Administration
Prepare and maintain accurate documentation, including presentations, mailing lists, invoices, charts, and correspondence.
Manage calendars and prioritize workflows to meet shifting deadlines.
Process expense reports, manage incoming inquiries, and redirect requests to appropriate departments as needed.
Provide coverage for reception duties during breaks, including greeting couriers and visitors.
Team Collaboration
Function as an integral member of a small, 4-person team.
Identify and recommend process improvements within the administrative function.
Contribute to a positive, professional office culture through clear communication and flexibility.

Qualifications
Experience: 1–2 years of experience in an administrative support role, ideally supporting senior or C-suite executives.
Education: Background in Office Administration or a related field is highly preferred.
Technical Skills: Proficiency in MS Office Suite (Word, PowerPoint, Excel, OneNote, Planner) and experience with procurement/expense tools (e.g., COUPA).
Event Planning: Proven experience in event coordination and meeting planning.
Communication: Exceptional written and verbal communication skills; ability to interact professionally with diverse internal and external stakeholders.
Soft Skills: Strong sense of urgency, ability to work independently, and a high level of organizational skill.

Summary
If you are interested in the executive assistant role please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.