Executive Assistant

Why Join Us?

You'll be more than just an assistant—you'll be an indispensable part of our leadership team, trusted with high-level responsibilities that directly impact the success of our projects and properties. We are a family-run business with a history of quality craftsmanship and a commitment to our communities. We offer a competitive salary and the opportunity to grow with a leading real estate development firm.

Advantages
What this company does for you:
-offers a competitive starting salary with the opportunity for increases based on performance.
-access to medical, health, and dental benefits
-opportunity for salary increases based on performance
-Family culture that treats you like you are part of their family from day one

Responsibilities
What will you be responsible for:

-Calendar and Meeting Management: Manage complex calendars, schedule meetings, and proactively prepare executives by having necessary documents, drawings, contracts, and other materials ready in advance. This includes preparing for in-office meetings with set-up and food.

-Administrative Support: Act as the executives' representative, responding to emails and managing meeting invitations. Draft and prepare slides, meeting notes, and other critical documents. Properly store and organize both physical and electronic information.

-Property Management & Construction Coordination: Manage day-to-day tasks related to both construction and property management. This includes following up with tenants on outstanding repairs, preparing financial documents like rent rolls for appraisals, and handling tasks related to prospective tenants such as credit checks, lease preparation, and document signing.

-Task Management & Follow-Up: Maintain and manage a comprehensive to-do list for both executives. Write follow-up emails and ensure that tasks are completed in a timely manner.

Bonus Responsibilities: The ideal candidate will have the ability to review and draft contracts or scopes of work documents.

Qualifications
What you bring to the table:

-Minimum 5 years of experience as an Executive Assistant.
-Proficiency in Microsoft Office suite (experience with Yardi, ProCore, and Sage Contractor is a plus)
-Proven experience in managing multiple priorities, to-do lists, administrative coordination, and logistical tasks.
-Strong written and verbal communication skills.
-A well-organized, detail-oriented, and proactive approach with exceptional follow-up skills.
-Experience in the real estate or construction industry is a plus.

Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online and apply! If you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.