HR Coordinator

We’re currently hiring a Human Resources Coordinator for a Legislative organization located in Downtown Toronto. This role is a full-time, fully on site position, requiring a dedicated HR professional to be present in the office 5 days a week. This is a 6-month contract with strong potential for extension or permanency.

As a Human Resources Coordinator, you will play a key role in supporting day-to-day HR operations, with a primary focus on paperwork processing and employee records management for a workforce of 400 employees. This opportunity is ideal for someone who thrives in a structured, high-volume environment and brings a high level of accuracy, confidentiality, and initiative to their work.

Advantages
Opportunity for the role to be permanent
Learning and growing in a professional environment

Responsibilities
Administer paperwork processing in collaboration with finance, ensuring accuracy in hours, earnings, benefits, and deductions. Their payroll is bi-weekly, so meeting these deadlines are crucial.

Prepare and manage all employment documentation including offer letters, contracts, job change forms, and termination paperwork.

Maintain, organize, and regularly audit employee records—both digital and physical—to ensure accuracy, confidentiality, and compliance.

Support comprehensive onboarding processes including new hire orientations, benefits enrollment, and systems access setup.

Manage and monitor absenteeism control programs, vacation tracking, leave of absence requests, and return-to-work documentation.

Act as the first point of contact for employee inquiries related to payroll, benefits, company policies, and HR procedures.

Ensure all HR policies and procedures are up to date and compliant with provincial legislation (ESA, OHSA, OHRC).

Assist in limited recruitment activities including job postings, screening resumes, and interview coordination.

Participate in policy reviews and provide recommendations for improvements based on industry best practices.

Support workplace investigations and assist in compiling documentation as needed.

Handle various administrative tasks and provide ongoing support to the HR team as required.



Qualifications
Bachelor’s degree in Human Resources, Business Administration, or a related field (CHRP designation considered an asset).

Minimum of 2-3 years of hands-on experience in an HR Coordinator or Human Resources Administrator role.

Strong understanding of payroll processes, HR best practices, and employment standards in Ontario.

Proven experience working with both digital HRIS platforms and maintaining physical filing systems.

Exceptional attention to detail, with demonstrated accuracy in data entry and document management.

Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with Oracle or other HRIS systems.

Ability to handle sensitive information with a high level of professionalism and confidentiality.

Excellent interpersonal and communication skills, both verbal and written.

Strong time management skills and the ability to prioritize tasks in a fast-paced environment.

Summary
This is an excellent opportunity to work fully on site in a collaborative and fast-moving HR team in the heart of Downtown Toronto. If you’re ready to bring your HR expertise to a purpose-driven organization and make an immediate impact, apply today to join our team in Downtown Toronto!

This role is fully onsite 5 days a week and no opportunity for remote.

You can apply directly to jordyn.knoll@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.