Are you a meticulous professional with a background in document digitization and information management? We are seeking Information/Records Management Specialists to join a high-impact federal project in Ottawa. This role is ideal for individuals who thrive in organized, process-driven environments and are passionate about ensuring the long-term integrity of digital records. As a core member of the team, you will be responsible for the high-quality conversion of sensitive paper files into a digital repository that supports legal and administrative requirements. Apply today!
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Advantages
Long-term Federal Government contract
Consistent schedule (7-3, Mon to Fri)
No travel requirements
Responsibilities
End-to-End Digitization: Manage the lifecycle of physical records from retrieval to digital archival using Government of Canada best practices.
File Preparation: Retrieve records from file rooms, maintain strict ordered sequences, and remove all fasteners (staples, clips) to ensure documents are scan-ready.
Precision Imaging: Utilize desktop scanners and software to convert records into digital formats, ensuring each file is labeled and saved correctly.
Multi-Level Quality Control: Perform preliminary and secondary QC checks to verify that every scanned record is complete, legible, and meets prescribed standards.
Data Integrity: Maintain strict care and control of both paper and electronic records to prevent loss or misfiling.
Collaboration: Participate in progress meetings to discuss work priorities, issues, and opportunities for streamlining the imaging process.
Qualifications
Security Clearance: Candidates must hold a valid Secret Level security clearance.
Recent experience in Information Management or Recordkeeping (IMRK), specifically involving the arrangement, classification, and preservation of digital or physical records.
Post-secondary education is preferred
Database Experience: using MS Excel and computer databases (e.g., MS Access or Oracle) for data entry or administrative purposes.
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however, only those with relevant experience will be considered.
We look forward to hearing from you!
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
Are you a meticulous professional with a background in document digitization and information management? We are seeking Information/Records Management Specialists to join a high-impact federal project in Ottawa. This role is ideal for individuals who thrive in organized, process-driven environments and are passionate about ensuring the long-term integrity of digital records. As a core member of the team, you will be responsible for the high-quality conversion of sensitive paper files into a digital repository that supports legal and administrative requirements. Apply today!
Advantages
Long-term Federal Government contract
Consistent schedule (7-3, Mon to Fri)
No travel requirements
Responsibilities
End-to-End Digitization: Manage the lifecycle of physical records from retrieval to digital archival using Government of Canada best practices.
File Preparation: Retrieve records from file rooms, maintain strict ordered sequences, and remove all fasteners (staples, clips) to ensure documents are scan-ready.
Precision Imaging: Utilize desktop scanners and software to convert records into digital formats, ensuring each file is labeled and saved correctly.
...
Multi-Level Quality Control: Perform preliminary and secondary QC checks to verify that every scanned record is complete, legible, and meets prescribed standards.
Data Integrity: Maintain strict care and control of both paper and electronic records to prevent loss or misfiling.
Collaboration: Participate in progress meetings to discuss work priorities, issues, and opportunities for streamlining the imaging process.
Qualifications
Security Clearance: Candidates must hold a valid Secret Level security clearance.
Recent experience in Information Management or Recordkeeping (IMRK), specifically involving the arrangement, classification, and preservation of digital or physical records.
Post-secondary education is preferred
Database Experience: using MS Excel and computer databases (e.g., MS Access or Oracle) for data entry or administrative purposes.
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however, only those with relevant experience will be considered.
We look forward to hearing from you!
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
