Maintenance Shop Administrator

The core of this position is customer invoicing, with a focus on high efficiency and technical accuracy. You will report directly to the Controller and play a vital role in transitioning our administrative functions into a streamlined accounting support unit.

Location: Vars, ON
Position Type: Full-time, Permanent
On site 5x a week
Salary: $50,000 – $55,000 per year
Schedule: 44-hour work week


Advantages
Permanent, Full time
Monday - Friday, no weekends
$50k - $55k
Vacation and Benefits offered

Responsibilities
Customer Invoicing (90% of role): Manage the full invoicing cycle with the goal of posting revenue within 24 hours of a vehicle entering the shop.
Maintenance Coordination: Utilize your understanding of heavy-duty parts, labor, and standard repair times to accurately process work orders.
Payroll Support: Process mechanics' time cards and ensure accurate data entry for payroll.
Financial Administration: Support accounts payable data entry and assist with general month-end reporting
Shop Support: Interact with technicians and manage physical paper forms in a highly manual, detail-driven workflow


Qualifications
- Previous experience in a maintenance shop environment is required. Backgrounds in heavy-duty trucking or commercial truck dealerships are highly preferred
- A solid grasp of shop fundamentals, including parts, labor sections, and repair time standards
- Proficiency in Windows-based systems. You will initially work in Keystone and assist with the transition to a new system, Karmak
- Fluent in English. While not required, bilingualism (English/French) is a significant asset as many of our mechanics are native French speakers

Summary
If you are a self-starter who thrives in a fast-paced environment and is looking for a long-term career in the automotive industry, we want to hear from you.
Please email a copy of your updated resume with a summary to jessica.bayuk@randstad.ca

We appreciate all applications, however, only those who meet the requirements for this role will be contacted.

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.