Are you a highly organized and detail-oriented professional with a passion for supporting the smooth operation of administrative and financial functions? Do you thrive in a fast-paced environment where your person-centered approach and strong leadership skills make a real impact? If you're seeking a full-time, in-office opportunity with a compassionate organization, we encourage you to apply for our Office Manager position!
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Our partner, a dedicated organization that provides exceptional care and services to seniors and their families, is looking for an experienced Office Manager to join their team. This is a temporary opportunity with a strong possibility of extension, as you will provide critical support during a period of transition within the department. This is an immediate start opportunity, where you will be an integral part of a collaborative team, reporting to the acting administrator.
You will play a crucial role in managing administrative and financial operations, overseeing the concierge/reception team, and ensuring all services run smoothly. The ideal candidate will be person-centered and able to effectively manage multiple responsibilities in a fast-paced and caring environment.
Advantages
- Full-time temporary position with a strong possibility of extension, potentially for 2-3 months or more.
- Competitive pay, $28-34/hour, depending on experience.
- Work Hours: Monday to Friday, 8:30 AM - 4:30 PM
- Join a busy, collaborative, and caring team with strong communication, leadership, and interpersonal skills.
- Unionized environment
- Business casual, with closed-toe shoes and back heels mandatory
- On-site parking is available.
Responsibilities
- Respond to telephone, e-mail, and in-person inquiries from residents, families, and other parties.
- Manage and monitor administrative expenses, assist in the explanation of monthly variances, and identify and implement corrective action plans.
- Maintain petty cash and reconcile resident Trust Accounts, providing monthly statements.
- Manage the concierge/reception team, assigning applicable duties.
- Assist new residents and their families with admission contracts and leases.
- Track and follow up with outstanding accounts receivable.
- Prepare and process bank deposits and handle all incoming mail and courier duties.
- Order, store, and track technology equipment for the organization.
- Process ROEs as a backup and maintain accounts receivable and accounts payable.
- Support the Corner Store, Café, and meal tickets with reconciling sales, billing, and deposits.
- Complete Government Reporting, such as the Public Sector Salary Disclosure and AODA reporting.
- Assist the Finance Team with month-end processes.
Qualifications
- Successful completion of a recognized Business Administration or Accounting Program AND two to three years of business administration and accounting experience.
- Experience in Long Term Care or Healthcare is mandatory.
- Must be able to work with minimal supervision and take initiative.
- Excellent technology skills, including intermediate-level experience with Microsoft Office, Excel, and PowerPoint.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem-solving skills.
- Superior telephone manners and customer service skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Must understand or be willing to learn about the Fixing Long-Term Care Homes Act and Regulations.
- The ability to pass a mandatory vulnerable sector check, a two-step TB test, or a negative chest X-ray
Summary
If you are a driven individual with strong administrative and financial capabilities, a keen eye for detail, and a proactive approach, this is an outstanding temporary opportunity to advance your career within a supportive and caring organization. You will benefit from a collaborative environment, competitive compensation, and the chance to contribute significantly to the smooth operation of a team that prides itself on exceptional care and service.
How to apply?
- email your resume to jovana.manojlovic@randstad.ca
- apply directly on randstad.ca
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Are you a highly organized and detail-oriented professional with a passion for supporting the smooth operation of administrative and financial functions? Do you thrive in a fast-paced environment where your person-centered approach and strong leadership skills make a real impact? If you're seeking a full-time, in-office opportunity with a compassionate organization, we encourage you to apply for our Office Manager position!
Our partner, a dedicated organization that provides exceptional care and services to seniors and their families, is looking for an experienced Office Manager to join their team. This is a temporary opportunity with a strong possibility of extension, as you will provide critical support during a period of transition within the department. This is an immediate start opportunity, where you will be an integral part of a collaborative team, reporting to the acting administrator.
You will play a crucial role in managing administrative and financial operations, overseeing the concierge/reception team, and ensuring all services run smoothly. The ideal candidate will be person-centered and able to effectively manage multiple responsibilities in a fast-paced and caring environment.
...
Advantages
- Full-time temporary position with a strong possibility of extension, potentially for 2-3 months or more.
- Competitive pay, $28-34/hour, depending on experience.
- Work Hours: Monday to Friday, 8:30 AM - 4:30 PM
- Join a busy, collaborative, and caring team with strong communication, leadership, and interpersonal skills.
- Unionized environment
- Business casual, with closed-toe shoes and back heels mandatory
- On-site parking is available.
Responsibilities
- Respond to telephone, e-mail, and in-person inquiries from residents, families, and other parties.
- Manage and monitor administrative expenses, assist in the explanation of monthly variances, and identify and implement corrective action plans.
- Maintain petty cash and reconcile resident Trust Accounts, providing monthly statements.
- Manage the concierge/reception team, assigning applicable duties.
- Assist new residents and their families with admission contracts and leases.
- Track and follow up with outstanding accounts receivable.
- Prepare and process bank deposits and handle all incoming mail and courier duties.
- Order, store, and track technology equipment for the organization.
- Process ROEs as a backup and maintain accounts receivable and accounts payable.
- Support the Corner Store, Café, and meal tickets with reconciling sales, billing, and deposits.
- Complete Government Reporting, such as the Public Sector Salary Disclosure and AODA reporting.
- Assist the Finance Team with month-end processes.
Qualifications
- Successful completion of a recognized Business Administration or Accounting Program AND two to three years of business administration and accounting experience.
- Experience in Long Term Care or Healthcare is mandatory.
- Must be able to work with minimal supervision and take initiative.
- Excellent technology skills, including intermediate-level experience with Microsoft Office, Excel, and PowerPoint.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem-solving skills.
- Superior telephone manners and customer service skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Must understand or be willing to learn about the Fixing Long-Term Care Homes Act and Regulations.
- The ability to pass a mandatory vulnerable sector check, a two-step TB test, or a negative chest X-ray
Summary
If you are a driven individual with strong administrative and financial capabilities, a keen eye for detail, and a proactive approach, this is an outstanding temporary opportunity to advance your career within a supportive and caring organization. You will benefit from a collaborative environment, competitive compensation, and the chance to contribute significantly to the smooth operation of a team that prides itself on exceptional care and service.
How to apply?
- email your resume to jovana.manojlovic@randstad.ca
- apply directly on randstad.ca
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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