Office Manager

Randstad Professional is searching for a senior Office & HR Manager on behalf of our client, a leader in the medical device manufacturing industry. This is not a junior position; it is a critical, high-autonomy role designed for a professional who is used to wearing many hats in a smaller, fast-paced environment. You will be the right hand to the CEO, the central point of contact for all human resources matters, and the operational backbone of the company.

As the Office & HR Manager, you will be responsible for two major domains: leading the human resources function and managing all office operations. On the human resources side, you will be the primary decision-maker. While an external HR company is available for consultation, you will be the one "thinking HR," handling employee processes, and guiding the company's internal policies.

Operationally, you will own everything from vendor management and facilities oversight to complex purchasing, inventory, and strategic pricing analysis with the CEO. Your day could range from managing scanner sales quotes and processing orders to writing and submitting detailed Government of Canada RFPs. We need a mature, logical thinker with an exceptional eye for detail who can independently troubleshoot any organizational need. While medical device experience is not required and can be easily trained, your ability to meticulously follow SOPs for regulatory logs and forms is essential.


Conclusion
As a global leader in talent solutions, Randstad is committed to connecting you with roles that match your skills and ambitions. This Office & HR Manager position is a rare opportunity to become an indispensable, senior-level partner in a growing company. If you are ready to take on this exciting challenge, apply now on our website or connect with one of our expert recruiters today.

If this dynamic Office Manager role sounds like your next challenge, we want to hear from you! Please apply directly to this ad or send your updated resume to gurpreet.deol@randstad.ca to connect with our expert recruiters. We're excited to help you take the next step in your career.




Salary: 75,000-80,000
Location: Mississauga
Onsite 5 days a week



Advantages
What's in it for you!
Competitive Compensation: A salary range of $75,000-$80,000
Comprehensive Benefits: A benefits package with 80% coverage and a 4% RRSP contribution after six months.
Generous Time Off: Three weeks of vacation to start.
Supportive Culture: Enjoy Friday lunches and company social events that foster a positive and collaborative atmosphere

Responsibilities
Responsibilities
Act as the primary human resources leader, guiding decision-making on employee matters and serving as the main point of contact for all HR-related processes.

Liaise with the external HR consulting firm, acting as the internal decision-maker for policy implementation and employee relations.

Manage the full employee lifecycle, including onboarding, offboarding, performance reviews, and benefits administration.

Ensure seamless daily operations through dynamic, cross-functional support and proactive administrative coordination.

Oversee all vendor relationships for key office services, including security, telecommunications, beverage delivery, and waste disposal, proactively sourcing cost-effective solutions.

Manage the complete purchasing lifecycle: monitoring inventory, determining supply needs, coordinating with suppliers, and tracking deliveries to ensure efficiency.

Work closely with the CEO to analyze cost structures and determine strategic pricing for customers, distributors, and special projects.

Serve as the primary contact for scanner sales, which includes providing quotes, answering inquiries, and offering product recommendations.

Process daily cheque scanner orders, ensuring that service level agreements (SLAs) are consistently met.

Provide large-scale, detailed quotes to salespeople for their customers, ensuring quotes are competitive and profit margins are at the required level.

Write and submit detailed, high-quality responses to Government of Canada RFPs for specialized multi-media shredding equipment.

Maintain strong corporate client relationships, leading initial communications and contributing to executive meetings alongside the CEO.

Complete accurate monthly and quarterly customer reports.

Act as the go-to troubleshooter for all organizational needs, demonstrating resourcefulness and independence.


Qualifications
Skills
Proven ability to "think HR" with strong, independent decision-making skills in human resources matters.

Exceptional resourcefulness: the ability to find answers independently and exhaust all steps before escalating an issue.

A mature, logical way of thinking things through, with strong problem-solving capabilities.

Critical and meticulous attention to detail (this is a must-have).

Demonstrated independence and the ability to work autonomously, managing a wide variety of tasks with minimal supervision.

The ability to think on your feet and adapt quickly to changing priorities in a fast-paced environment.

Excellent communication and interpersonal skills, with the confidence to liaise with the CEO, clients, and vendors.

Strong experience in vendor management, purchasing, and inventory control.

Experience with sales support, creating complex quotes, and pricing analysis is a significant asset.

High technical proficiency with MS Office Suite and experience with ERP systems.


Requirements
Proven experience in a senior-level Office & HR Manager or a similar role that combines both human resources and operations management.

Crucial: Demonstrated experience working independently, preferably in a "smaller environment" where you were the sole person responsible for HR and office management.

Strong, verifiable experience in human resources decision-making, including policy, employee relations, and lifecycle management.

Experience in purchasing, inventory management, and vendor negotiations.

Experience supporting senior-level executives (e.g., CEO, President).

Experience with RFP writing or complex, large-scale quoting is highly desirable.

A post-secondary degree or diploma in Business Administration, Human Resources, or a related field is a strong asset.
Requirements
Proven experience in a senior-level Office & HR Manager or a similar role that combines both human resources and operations management.

Crucial: Demonstrated experience working independently, preferably in a "smaller environment" where you were the sole person responsible for HR and office management.

Strong, verifiable experience in human resources decision-making, including policy, employee relations, and lifecycle management.

Experience in purchasing, inventory management, and vendor negotiations.

Experience supporting senior-level executives (e.g., CEO, President).

Experience with RFP writing or complex, large-scale quoting is highly desirable.

A post-secondary degree or diploma in Business Administration, Human Resources, or a related field is a strong asset.



Summary
Randstad Professional: Find the right job, love what you do, and develop your career. With access to a wide range of roles with top employers, a global community of professional peers, and specialized training and support, we’ll be your guiding partner and help you build a rewarding career.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.