Office Manager/Bookkeeper
Are you an exceptionally organized and proactive professional looking for a rewarding career as an Office Manager? We are seeking a dedicated individual to become the operational cornerstone of a thriving, well-established company in Burlington, Ontario. In this pivotal business administration role, you will be the central point of contact, ensuring the seamless flow of daily office activities. This is more than just an administrative position; it's an opportunity to take ownership of diverse responsibilities, from critical financial tasks to essential client and team coordination.
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As the Office Coordinator, you will manage a wide array of duties that are crucial to our client's success. Your day will be dynamic and engaging, involving everything from managing accounts payable and receivable to coordinating schedules for service technicians and installers. This full-time, permanent position is perfect for a multi-talented professional who excels in a fast-paced environment and possesses a keen eye for detail. If you are a master of multitasking with advanced Microsoft Excel skills and a passion for bringing order and efficiency to a workplace, this Office Coordinator role in Burlington is the perfect fit for you. This role falls within the business administration specialization, offering significant opportunities for professional growth.
Apply today or send your resume to patricia.van@randstad.ca with the subject line "Office Coordinator"
Advantages
By joining our client's team as the Office Coordinator, you will enjoy a supportive work environment and a comprehensive compensation package, including:
-A full-time, permanent opportunity with a stable and well-established company in Burlington.
-A consistent work schedule: Monday to Thursday from 8:00 AM to 5:00 PM
-A competitive salary range of $60,000 to $70,000 per year, based on experience.
-A comprehensive health benefits package for you and your family.
-Participation in the company's profit-sharing program.
-An RDSP matching program of up to 3%.
-Two weeks of paid vacation to start, promoting a healthy work-life balance.
-Thorough training and ongoing support to ensure your success in the role.
Responsibilities
As the Office Coordinator, you will be entrusted with a broad range of tasks central to the company's operations. Your primary responsibilities will include:
-Adhering to all safe working practices and upholding company procedures at all times.
-Managing all daily email correspondence with precision, including customer inquiries, supplier invoices, and communications with builders and partners.
-Serving as the first point of contact by answering and directing phone calls from customers, suppliers, and other stakeholders with professionalism and courtesy.
-Providing comprehensive email and administrative support to internal staff, fostering a collaborative and efficient work environment.
-Assisting service technicians and installers with critical scheduling, dispatch, and administrative tasks to ensure timely project completion.
-Handling a full cycle of bookkeeping duties, demonstrating your expertise in financial administration.
-Managing Accounts Payable by entering and processing supplier and subcontractor invoices, managing company credit card accounts, and ensuring all payments are made on time.
-Overseeing Accounts Receivable by processing and tracking invoices for service calls, maintenance agreements, and builder accounts while maintaining meticulous records.
-Supervising the invoicing process for all service calls, scheduling daily service and warranty appointments, and coordinating semi-annual maintenance visits.
-Ensuring the timely distribution of yearly maintenance contracts and renewals for retail and commercial accounts.
-Performing regular bank reconciliations to ensure financial accuracy.
-Aligning financial records between various software platforms, such as HouseCall Pro and QuickBooks, as required.
-Managing and submitting all government remittances, including WSIB, Receiver General (Payroll, HST, Corporate Tax), and RRSPs, in strict compliance with deadlines.
-Processing WSIB claims and issuing Records of Employment (ROE) accurately and when required.
-Administering bi-weekly and monthly payroll via direct deposit for all employees.
-Processing employee bonuses and other compensation adjustments as needed.
-Handling all incoming and outgoing mail, which includes sorting, processing, and delivering to the Post Office when necessary.
Qualifications
To excel in this Office Coordinator role, you will need a strong blend of administrative, financial, and interpersonal skills. The ideal candidate will possess:
-Exceptional organizational and time management abilities, with a proven capacity to prioritize tasks and manage competing deadlines effectively.
-Advanced proficiency in Microsoft Excel is mandatory; you must be comfortable with pivot tables, VLOOKUPs, and complex formulas.
-Excellent written and verbal communication skills, enabling clear and professional interaction with clients, suppliers, and team members.
-Strong bookkeeping and accounting acumen, with hands-on experience in both Accounts Payable and Accounts Receivable.
-The ability to work independently with minimal supervision while also functioning as a collaborative and supportive team member.
-Impeccable attention to detail and a high degree of accuracy in all work, particularly in financial record-keeping and data entry.
-Proven ability to multitask in a dynamic office environment without compromising the quality of your work.
-Proficiency with accounting software, particularly QuickBooks, is highly desirable.
-A proactive, problem-solving mindset with the ability to anticipate needs and find effective solutions.
-A high level of integrity and the ability to handle confidential information with discretion.
Summary
How to apply:
1. Apply on Randstad.ca
2. Send your updated resume to patricia.van@randstad.ca with the subject line "Office Coordinator"
We thank all those interested in the position. At this time, only qualified individuals will be contacted for next steps. Thank you.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Office Manager/Bookkeeper
Are you an exceptionally organized and proactive professional looking for a rewarding career as an Office Manager? We are seeking a dedicated individual to become the operational cornerstone of a thriving, well-established company in Burlington, Ontario. In this pivotal business administration role, you will be the central point of contact, ensuring the seamless flow of daily office activities. This is more than just an administrative position; it's an opportunity to take ownership of diverse responsibilities, from critical financial tasks to essential client and team coordination.
As the Office Coordinator, you will manage a wide array of duties that are crucial to our client's success. Your day will be dynamic and engaging, involving everything from managing accounts payable and receivable to coordinating schedules for service technicians and installers. This full-time, permanent position is perfect for a multi-talented professional who excels in a fast-paced environment and possesses a keen eye for detail. If you are a master of multitasking with advanced Microsoft Excel skills and a passion for bringing order and efficiency to a workplace, this Office Coordinator role in Burlington is the perfect fit for you. This role falls within the business administration specialization, offering significant opportunities for professional growth.
...
Apply today or send your resume to patricia.van@randstad.ca with the subject line "Office Coordinator"
Advantages
By joining our client's team as the Office Coordinator, you will enjoy a supportive work environment and a comprehensive compensation package, including:
-A full-time, permanent opportunity with a stable and well-established company in Burlington.
-A consistent work schedule: Monday to Thursday from 8:00 AM to 5:00 PM
-A competitive salary range of $60,000 to $70,000 per year, based on experience.
-A comprehensive health benefits package for you and your family.
-Participation in the company's profit-sharing program.
-An RDSP matching program of up to 3%.
-Two weeks of paid vacation to start, promoting a healthy work-life balance.
-Thorough training and ongoing support to ensure your success in the role.
Responsibilities
As the Office Coordinator, you will be entrusted with a broad range of tasks central to the company's operations. Your primary responsibilities will include:
-Adhering to all safe working practices and upholding company procedures at all times.
-Managing all daily email correspondence with precision, including customer inquiries, supplier invoices, and communications with builders and partners.
-Serving as the first point of contact by answering and directing phone calls from customers, suppliers, and other stakeholders with professionalism and courtesy.
-Providing comprehensive email and administrative support to internal staff, fostering a collaborative and efficient work environment.
-Assisting service technicians and installers with critical scheduling, dispatch, and administrative tasks to ensure timely project completion.
-Handling a full cycle of bookkeeping duties, demonstrating your expertise in financial administration.
-Managing Accounts Payable by entering and processing supplier and subcontractor invoices, managing company credit card accounts, and ensuring all payments are made on time.
-Overseeing Accounts Receivable by processing and tracking invoices for service calls, maintenance agreements, and builder accounts while maintaining meticulous records.
-Supervising the invoicing process for all service calls, scheduling daily service and warranty appointments, and coordinating semi-annual maintenance visits.
-Ensuring the timely distribution of yearly maintenance contracts and renewals for retail and commercial accounts.
-Performing regular bank reconciliations to ensure financial accuracy.
-Aligning financial records between various software platforms, such as HouseCall Pro and QuickBooks, as required.
-Managing and submitting all government remittances, including WSIB, Receiver General (Payroll, HST, Corporate Tax), and RRSPs, in strict compliance with deadlines.
-Processing WSIB claims and issuing Records of Employment (ROE) accurately and when required.
-Administering bi-weekly and monthly payroll via direct deposit for all employees.
-Processing employee bonuses and other compensation adjustments as needed.
-Handling all incoming and outgoing mail, which includes sorting, processing, and delivering to the Post Office when necessary.
Qualifications
To excel in this Office Coordinator role, you will need a strong blend of administrative, financial, and interpersonal skills. The ideal candidate will possess:
-Exceptional organizational and time management abilities, with a proven capacity to prioritize tasks and manage competing deadlines effectively.
-Advanced proficiency in Microsoft Excel is mandatory; you must be comfortable with pivot tables, VLOOKUPs, and complex formulas.
-Excellent written and verbal communication skills, enabling clear and professional interaction with clients, suppliers, and team members.
-Strong bookkeeping and accounting acumen, with hands-on experience in both Accounts Payable and Accounts Receivable.
-The ability to work independently with minimal supervision while also functioning as a collaborative and supportive team member.
-Impeccable attention to detail and a high degree of accuracy in all work, particularly in financial record-keeping and data entry.
-Proven ability to multitask in a dynamic office environment without compromising the quality of your work.
-Proficiency with accounting software, particularly QuickBooks, is highly desirable.
-A proactive, problem-solving mindset with the ability to anticipate needs and find effective solutions.
-A high level of integrity and the ability to handle confidential information with discretion.
Summary
How to apply:
1. Apply on Randstad.ca
2. Send your updated resume to patricia.van@randstad.ca with the subject line "Office Coordinator"
We thank all those interested in the position. At this time, only qualified individuals will be contacted for next steps. Thank you.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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