Operations Administrator

This role will be working fully onsite in a fast-paced office environment.

Advantages
- Contribute within an organization that is technologically advanced and rapidly expanding within its sector
- Access strong coaching, dedicated professional development resources, and clear paths for internal advancement
- Thrive in a dynamic, supportive, and collaborative atmosphere where your efforts are directly tied to the company's achievements
- Competitive Salary - $55,000 - $58,000, depending on experience
- Extended health benefits coverage package including RRSP and DPSP plans

Responsibilities
Responsibilities for the Operations Administrator are as follows:
- Serving as the primary office gatekeeper by managing communications, greeting visitors, and overseeing facility resource logistics
- Handling daily tracking of payables and receivables, generating customer bills, processing supplier invoices, and diligently monitoring collections
- Assisting with data input, reconciliation, and preparing finance summaries when needed
- Maintaining and updating customer records, prospective sales leads, and business contacts within the CRM system
- Tracking the lifecycle of agreements, generating client financial documents, and serving as the primary contact for customer billing inquiries
- Providing hands-on support for the rollout of marketing campaigns across various channels (digital, social, email)
- Assisting with website content updates, social media scheduling, event logistics (trade shows/launches), and organizing internal staff engagement activities
- Filing and organizing all corporate documentation, including records related to equipment protection plans and supplier agreements
- Collaborating with leadership on workflow refinement and reporting
- Ensuring all processes adhere to operational and compliance standards

Qualifications
- Minimum 3-5 years of experience supporting organizational administration, operational systems, or executive teams
- Post-secondary credentials in Business, Marketing, or Administration is preferred
- Proven operational proficiency with a CRM platform such as Salesforce or a similar CRM platforms is ideal
- Comfortable utilizing creative/digital marketing applications (e.g., CANVA, Mailchimp) and social media platforms is an asset
- Possesses a practical understanding of financial processes, specifically related to billing cycles, payment processing, and internal reporting
- Must be highly proactive, exceptionally organized, and possess a strong capability to prioritize and execute across multiple concurrent tasks
- Excellent organizational and communication skills
- A valid provincial driver’s license is required for the role

Summary
How to apply for the Operations Administrator:
1) Respond directly to this job posting by registering and applying to the posting directly at www.randstad.ca
2) Please also directly email: saudia.yusuf@randstad.ca with the title "Operations Administrator"

Our services will never be at a cost to you. Registration with Randstad offers you the benefits of our industry knowledge and client database which spans many industries.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.