Planner/Scheduler II

Unlike traditional detailed schedulers, this role focuses on maintaining a simplified milestone-based schedule that enables clarity, consistency, and actionable insights across a high volume of projects. The Milestone Scheduler plays a key role in driving schedule visibility, accuracy, and adoption, helping teams make informed decisions and maintain focus on critical delivery dates.

Success in this role requires strong communication, organization, and influencing skills, along with the ability to operate in service of execution teams and adapt to evolving project needs.

This role is not focused on building highly detailed schedules. Instead, it centers on simplifying and strengthening how key milestones are understood, tracked, and communicated across the portfolio. The Milestone Scheduler ensures alignment, drives consistency, and enables better decision-making through clear, reliable milestone data.


Key Responsibilities

Coordinate the development, update, and maintenance of a standardized set of ~17 key milestones across multiple projects

Proactively engage with project managers, engineering, construction, procurement, and other stakeholders to obtain timely and accurate schedule updates

Actively drive ownership and accountability for milestone updates across the project teams

Ensure milestone schedules reflect current execution strategy, risks, and changes in project scope or timing

Utilize Primavera P6 to maintain and update schedule data and ensure consistency across the portfolio

Drive adoption and usage of milestone schedules by ensuring outputs are clear, relevant, and valuable to execution teams

Provide regular reporting and insights on milestone status, including upcoming critical dates, risks, and variances

Support analytics and reporting through tools such as Excel and Power BI to improve visibility and decision-making

Identify opportunities to improve milestone tracking, reporting, and overall schedule effectiveness

Act in service of project execution teams, ensuring schedule processes enable delivery rather than create burden

Remain flexible and adaptable as the role evolves to meet the needs of the portfolio and stakeholders

Act in service of project execution teams, ensuring schedule processes enable delivery rather than create burden

Remain flexible and adaptable as the role evolves to meet the needs of the portfolio and stakeholders


Qualifications

3+ years experience in project scheduling, project controls, or related discipline
Working knowledge of Primavera P6 is required

Strong organizational skills with the ability to manage multiple projects and priorities simultaneously

Proven ability to collaborate and communicate effectively across cross-functional teams

Ability to proactively engage stakeholders and drive completion of deliverables
Experience supporting reporting, analytics, or dashboards (Power BI or similar tools considered an asset)

Understanding of project lifecycle and key execution milestones is considered an asset


Key Success Factors

Highly Engaging and Collaborative: Builds strong working relationships and actively reaches out to stakeholders to obtain updates rather than waiting on inputs

Value-Driven Mindset: Focuses on producing schedules and outputs that are used and valued by execution teams

Strong Ownership and Accountability: Takes responsibility for the accuracy and completeness of milestone data across the portfolio

Organized and Proactive: Anticipates updates, tracks follow-ups, and ensures nothing falls through the cracks

Adaptable and Flexible: Willing to evolve the role, approach, and tools based on what delivers the most value

Service-Oriented: Operates in support of execution partners, prioritizing clarity and usability over unnecessary complexity

Please send your resume in confidence to paul.dusome@randstad.ca

Advantages
Highly Engaging and Collaborative: Builds strong working relationships and actively reaches out to stakeholders to obtain updates rather than waiting on inputs

Value-Driven Mindset: Focuses on producing schedules and outputs that are used and valued by execution teams

Strong Ownership and Accountability: Takes responsibility for the accuracy and completeness of milestone data across the portfolio

Organized and Proactive: Anticipates updates, tracks follow-ups, and ensures nothing falls through the cracks

Adaptable and Flexible: Willing to evolve the role, approach, and tools based on what delivers the most value

Responsibilities
Position Summary

The Milestone Scheduler is responsible for coordinating, maintaining, and driving the update of a defined set of key project milestones across a portfolio of projects. This role is highly collaborative and requires frequent engagement with cross-functional stakeholders to gather updates, validate timelines, and ensure alignment with execution plans.

Unlike traditional detailed schedulers, this role focuses on maintaining a simplified milestone-based schedule that enables clarity, consistency, and actionable insights across a high volume of projects. The Milestone Scheduler plays a key role in driving schedule visibility, accuracy, and adoption, helping teams make informed decisions and maintain focus on critical delivery dates.

Success in this role requires strong communication, organization, and influencing skills, along with the ability to operate in service of execution teams and adapt to evolving project needs.

This role is not focused on building highly detailed schedules. Instead, it centers on simplifying and strengthening how key milestones are understood, tracked, and communicated across the portfolio. The Milestone Scheduler ensures alignment, drives consistency, and enables better decision-making through clear, reliable milestone data.


Key Responsibilities

Coordinate the development, update, and maintenance of a standardized set of ~17 key milestones across multiple projects

Proactively engage with project managers, engineering, construction, procurement, and other stakeholders to obtain timely and accurate schedule updates

Actively drive ownership and accountability for milestone updates across the project teams

Ensure milestone schedules reflect current execution strategy, risks, and changes in project scope or timing

Utilize Primavera P6 to maintain and update schedule data and ensure consistency across the portfolio

Drive adoption and usage of milestone schedules by ensuring outputs are clear, relevant, and valuable to execution teams

Provide regular reporting and insights on milestone status, including upcoming critical dates, risks, and variances

Support analytics and reporting through tools such as Excel and Power BI to improve visibility and decision-making

Identify opportunities to improve milestone tracking, reporting, and overall schedule effectiveness

Act in service of project execution teams, ensuring schedule processes enable delivery rather than create burden

Remain flexible and adaptable as the role evolves to meet the needs of the portfolio and stakeholders

Act in service of project execution teams, ensuring schedule processes enable delivery rather than create burden

Remain flexible and adaptable as the role evolves to meet the needs of the portfolio and stakeholders


Qualifications

3+ years experience in project scheduling, project controls, or related discipline
Working knowledge of Primavera P6 is required

Strong organizational skills with the ability to manage multiple projects and priorities simultaneously

Proven ability to collaborate and communicate effectively across cross-functional teams

Ability to proactively engage stakeholders and drive completion of deliverables
Experience supporting reporting, analytics, or dashboards (Power BI or similar tools considered an asset)

Understanding of project lifecycle and key execution milestones is considered an asset


Key Success Factors

Highly Engaging and Collaborative: Builds strong working relationships and actively reaches out to stakeholders to obtain updates rather than waiting on inputs

Value-Driven Mindset: Focuses on producing schedules and outputs that are used and valued by execution teams

Strong Ownership and Accountability: Takes responsibility for the accuracy and completeness of milestone data across the portfolio

Organized and Proactive: Anticipates updates, tracks follow-ups, and ensures nothing falls through the cracks

Adaptable and Flexible: Willing to evolve the role, approach, and tools based on what delivers the most value

Service-Oriented: Operates in support of execution partners, prioritizing clarity and usability over unnecessary complexity

Please send your resume in confidence to paul.dusome@randstad.ca

Qualifications
3+ years experience in project scheduling, project controls, or related discipline
Working knowledge of Primavera P6 is required

Strong organizational skills with the ability to manage multiple projects and priorities simultaneously

Proven ability to collaborate and communicate effectively across cross-functional teams

Ability to proactively engage stakeholders and drive completion of deliverables
Experience supporting reporting, analytics, or dashboards (Power BI or similar tools considered an asset)

Understanding of project lifecycle and key execution milestones is considered an asset

Summary
Position Summary

The Milestone Scheduler is responsible for coordinating, maintaining, and driving the update of a defined set of key project milestones across a portfolio of projects. This role is highly collaborative and requires frequent engagement with cross-functional stakeholders to gather updates, validate timelines, and ensure alignment with execution plans.

Unlike traditional detailed schedulers, this role focuses on maintaining a simplified milestone-based schedule that enables clarity, consistency, and actionable insights across a high volume of projects. The Milestone Scheduler plays a key role in driving schedule visibility, accuracy, and adoption, helping teams make informed decisions and maintain focus on critical delivery dates.

Success in this role requires strong communication, organization, and influencing skills, along with the ability to operate in service of execution teams and adapt to evolving project needs.

This role is not focused on building highly detailed schedules. Instead, it centers on simplifying and strengthening how key milestones are understood, tracked, and communicated across the portfolio. The Milestone Scheduler ensures alignment, drives consistency, and enables better decision-making through clear, reliable milestone data.


Key Responsibilities

Coordinate the development, update, and maintenance of a standardized set of ~17 key milestones across multiple projects

Proactively engage with project managers, engineering, construction, procurement, and other stakeholders to obtain timely and accurate schedule updates

Actively drive ownership and accountability for milestone updates across the project teams

Ensure milestone schedules reflect current execution strategy, risks, and changes in project scope or timing

Utilize Primavera P6 to maintain and update schedule data and ensure consistency across the portfolio

Drive adoption and usage of milestone schedules by ensuring outputs are clear, relevant, and valuable to execution teams

Provide regular reporting and insights on milestone status, including upcoming critical dates, risks, and variances

Support analytics and reporting through tools such as Excel and Power BI to improve visibility and decision-making

Identify opportunities to improve milestone tracking, reporting, and overall schedule effectiveness

Act in service of project execution teams, ensuring schedule processes enable delivery rather than create burden

Remain flexible and adaptable as the role evolves to meet the needs of the portfolio and stakeholders

Act in service of project execution teams, ensuring schedule processes enable delivery rather than create burden

Remain flexible and adaptable as the role evolves to meet the needs of the portfolio and stakeholders


Qualifications

3+ years experience in project scheduling, project controls, or related discipline
Working knowledge of Primavera P6 is required

Strong organizational skills with the ability to manage multiple projects and priorities simultaneously

Proven ability to collaborate and communicate effectively across cross-functional teams

Ability to proactively engage stakeholders and drive completion of deliverables
Experience supporting reporting, analytics, or dashboards (Power BI or similar tools considered an asset)

Understanding of project lifecycle and key execution milestones is considered an asset


Key Success Factors

Highly Engaging and Collaborative: Builds strong working relationships and actively reaches out to stakeholders to obtain updates rather than waiting on inputs

Value-Driven Mindset: Focuses on producing schedules and outputs that are used and valued by execution teams

Strong Ownership and Accountability: Takes responsibility for the accuracy and completeness of milestone data across the portfolio

Organized and Proactive: Anticipates updates, tracks follow-ups, and ensures nothing falls through the cracks

Adaptable and Flexible: Willing to evolve the role, approach, and tools based on what delivers the most value

Service-Oriented: Operates in support of execution partners, prioritizing clarity and usability over unnecessary complexity

Please send your resume in confidence to paul.dusome@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.