Procurement, Contracts and Records Management Specialist
Position Summary:
The Procurement, Contract and Records Management Specialist will join the Corporate Services team in the Corporate Services division. The Corporate Services team works closely with representatives throughout the organization and with external vendors and service providers.
...
Advantages
Procurement, Contracts and Records Management Specialist
Guelph ON
5.5 month contract (FT hours)
FT in office or hybrid work arrangements offered
$37.00 – 44.00/hr
Responsibilities
Responsibilities:
•Effectively interact professionally with all of the agency and the community
•Provide effective and diligent procurement of goods and services for clients at all levels of the organization.
•Review and analyze client scope of work and related deliverables, source vendors, participate in discovery and decision-making processes, approve purchases within delegated authority, and coordinate the approval process for larger procurements.
•Respond to client purchase requests, work with clients and stakeholders in the development of regular specification documents, and maintain a record of all procurement activities and service provider contracts within the Procurement database.
•Oversee Records Management and Retention policy and procedures, address the needs of the organization by advising on proper use, and interpret the policy, procedures and directives
•Consult with clients to clarify needs and review and modify specifications as needed for requested products or services to support procurement processes, such as goods and services purchasing and service tenders
•Maintain and manage working relationships with vendors, provide input into preferred vendor lists and Vendors of Record, and respond to external vendor inquiries
•Assist and support client/vendor relations over contract performance up to and including financial and/or technical
•Provide professional expertise, technical assistance, Procurement training and support to clients
•Expedite outstanding purchase orders to ensure delivery requirements are met
•Provide input into vendor selection through sourcing strategies, coordinating RFP bidding and discovering processes for other departments and divisions
•Maintain a high level of knowledge of Company policies, practices and directives ,such as the Ontario Public Service Procurement Directive and Ministry of Government and Consumer Services Corporate Policy on Recordkeeping, to provide timely and accurate information and support to clients requesting goods and services and records management assistance
Qualifications
Qualifications:
•Degree or diploma in business or public administration or 2-4 years related experience in public sector Procurement or a combination may be considered
•Demonstrated experience preparing and negotiating several forms of purchase orders, such as RFPs and RFSs
•Exceptional customer service skills
•Highly motivated team player experienced in working in a collaborative environment
•Working Knowledge of Ontario Public Service Procurement Directive and related national and international trade agreements would be an asset
•Proficient computer literacy in MS office products (all), Adobe Pro, SAP Concur
•Enrollment in or completion of the Ontario Public Buyers Association’s “Principles of Effective Public Purchasing” certificate program an asset
•Records and Information Management Certification from an accredited college or university an asset
Summary
Key Competencies:
•Attention to detail – Is conscientious, accurate and thorough
•Achieving Quality Results – Focuses efforts on managing one’s self to achieve high quality results consistent with the organization’s standards and measures, while managing risk.
•Initiative – Identifies and deals with situations and issues proactively and persistently, seizing opportunities that arise.
•Planning and Organizing – Developing, implementing, evaluating and adjusting plans to reach goals, while ensuring the optimal use of resources. We look forward to hearing from you!
If you have the necessary qualifications to excel in this position, please apply online.
Questions?
I can be reached at dawn.urbanowicz@randstad.ca
While we at Randstad Engineering appreciate all applicants who apply, only those selected for a preliminary interview will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Procurement, Contracts and Records Management Specialist
Position Summary:
The Procurement, Contract and Records Management Specialist will join the Corporate Services team in the Corporate Services division. The Corporate Services team works closely with representatives throughout the organization and with external vendors and service providers.
Advantages
Procurement, Contracts and Records Management Specialist
Guelph ON
5.5 month contract (FT hours)
FT in office or hybrid work arrangements offered
$37.00 – 44.00/hr
Responsibilities
Responsibilities:
•Effectively interact professionally with all of the agency and the community
•Provide effective and diligent procurement of goods and services for clients at all levels of the organization.
•Review and analyze client scope of work and related deliverables, source vendors, participate in discovery and decision-making processes, approve purchases within delegated authority, and coordinate the approval process for larger procurements.
•Respond to client purchase requests, work with clients and stakeholders in the development of regular specification documents, and maintain a record of all procurement activities and service provider contracts within the Procurement database.
...
•Oversee Records Management and Retention policy and procedures, address the needs of the organization by advising on proper use, and interpret the policy, procedures and directives
•Consult with clients to clarify needs and review and modify specifications as needed for requested products or services to support procurement processes, such as goods and services purchasing and service tenders
•Maintain and manage working relationships with vendors, provide input into preferred vendor lists and Vendors of Record, and respond to external vendor inquiries
•Assist and support client/vendor relations over contract performance up to and including financial and/or technical
•Provide professional expertise, technical assistance, Procurement training and support to clients
•Expedite outstanding purchase orders to ensure delivery requirements are met
•Provide input into vendor selection through sourcing strategies, coordinating RFP bidding and discovering processes for other departments and divisions
•Maintain a high level of knowledge of Company policies, practices and directives ,such as the Ontario Public Service Procurement Directive and Ministry of Government and Consumer Services Corporate Policy on Recordkeeping, to provide timely and accurate information and support to clients requesting goods and services and records management assistance
Qualifications
Qualifications:
•Degree or diploma in business or public administration or 2-4 years related experience in public sector Procurement or a combination may be considered
•Demonstrated experience preparing and negotiating several forms of purchase orders, such as RFPs and RFSs
•Exceptional customer service skills
•Highly motivated team player experienced in working in a collaborative environment
•Working Knowledge of Ontario Public Service Procurement Directive and related national and international trade agreements would be an asset
•Proficient computer literacy in MS office products (all), Adobe Pro, SAP Concur
•Enrollment in or completion of the Ontario Public Buyers Association’s “Principles of Effective Public Purchasing” certificate program an asset
•Records and Information Management Certification from an accredited college or university an asset
Summary
Key Competencies:
•Attention to detail – Is conscientious, accurate and thorough
•Achieving Quality Results – Focuses efforts on managing one’s self to achieve high quality results consistent with the organization’s standards and measures, while managing risk.
•Initiative – Identifies and deals with situations and issues proactively and persistently, seizing opportunities that arise.
•Planning and Organizing – Developing, implementing, evaluating and adjusting plans to reach goals, while ensuring the optimal use of resources. We look forward to hearing from you!
If you have the necessary qualifications to excel in this position, please apply online.
Questions?
I can be reached at dawn.urbanowicz@randstad.ca
While we at Randstad Engineering appreciate all applicants who apply, only those selected for a preliminary interview will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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