Project Administrator II

Duration: 12 months (Possibility of Extension)
Global opportunities for professional growth and development

Candidate can be from Calgary, Kamloops, Prince George, or Ft. St. John Hybrid work schedule

Advantages
- Work for a multinational pipeline and energy company
- Long term project
- Potential of extension or conversion into permanent opportunity

Responsibilities
• Manage purchase orders (initiate, revise, close) to ensure timely procurement and budget control.
• Track budgets and report team/project expenses for financial transparency and adherence.
• Submit and track payments requests and resolve discrepancies.
• Manage team expense reports.
Corporate Citizenship Support and Event Coordination
• Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through company's Corporate Citizenship process.
• Coordinate community events to foster engagement and enhance brand reputation.
• Order swag and promotional materials, maintain inventory, and ensure availability for events.
• Manage event logistics such as booking hotels, catering, venues and payments.

Compliance & Documentation
• Organize regulatory notifications to ensure legal compliance.
• Review and edit engagement logs for accurate records and reporting.
• Oversee meeting minute reviews, coordinating with employees and consultants for timely finalization and distribution.
• Assist with maintaining team SharePoint site and records management.

Team Support
• Monitor and triage BC Projects inbox and toll-free number.
• Maintain the team’s shared calendar and SharePoint site access
• Submit and manage vendor onboarding.
• Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
• Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
• Attends regular project meetings (weekly) and team meetings (monthly)
• Attends ad hoc event planning meetings


Qualifications
• Relevant education and a minimum of 3 years’ experience in the administrative field; or an equivalent combination of education and experience.
• Intermediate to High level of experience Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
• Strong interpersonal and communication skills
• Above average organization and planning skills
• Ability to learn tasks quickly and become efficient in a short period of time
• Self-starter, proactive and self-motivated
• Excellent time management skills and the ability to prioritize competing demands
• Ability to perform work with constant interruptions and minimal direct supervision

Summary
If you're interested in the Project Administrator II role, please apply online at Randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.