Scanning/Filing Clerk

Advantages
Duration: 1-month contract (with the possibility of extension).
Location: Peterborough, ON (In-office).
Schedule: Monday – Friday 9:00 AM – 5:00 PM.
Compensation: $21.00 – $23.00 per hour.


Responsibilities
The primary objective is to process approximately 400 physical employee files. Your duties will include:
Document Preparation: Removing staples, paperclips, and ensuring documents are flat and ready for high-volume scanning.
Digitization: Operating scanning equipment to create high-quality digital copies of physical records.
Data Organization: Naming and sorting scanned documents into digital folders based on specific categories (e.g., payroll, performance, onboarding).
Quality Control: Reviewing digital files to ensure clarity, completeness, and accuracy against the original paper records.
Confidentiality: Maintaining strict privacy and security standards while handling sensitive HR information.

Qualifications
Experience: Previous experience in office administration, filing, or document management is preferred.
Tech-Savvy: Comfortable using scanners and navigating folder structures in Windows or cloud-based storage.
Attention to Detail: Ability to spot missing pages or naming errors to ensure the digital library is perfectly organized.
Reliability: Since this is a short-term project, consistent attendance and a strong work ethic are essential to meet the 30-day goal.
Discretion: Proven ability to handle confidential and private information professionally.

Summary
This is a great opportunity for an administrative professional looking for a steady, short-term role with a reputable company. You will play a key role in helping our client transition to a more efficient, paperless environment.


Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.