last updated: July 2026
your privacy is our priority.
In the context of our Services, we process your personal data if you are working for companies with which we are conducting (or intending to conduct) business (e.g. to make offers for the Services and to maintain a business relationship with the company you work for).
In the context of our Services, we process your personal data if you are working for companies with which we are conducting (or intending to conduct) business (e.g. to make offers for the Services and to maintain a business relationship with the company you work for).
what personal data do we collect about you and why do we need your personal data
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To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; Preventing, detecting and investigating fraud; Dispute management and litigation; Compliance with legal or regulatory requirements
- Purpose(s) for processing To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; Preventing, detecting and investigating fraud; Dispute management and litigation; Compliance with legal or regulatory requirements
- Categories of personal data Identification information: your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken.
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To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; Preventing, detecting and investigating fraud; Dispute management and litigation; Compliance with legal or regulatory requirements
- Purpose(s) for processing To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; Preventing, detecting and investigating fraud; Dispute management and litigation; Compliance with legal or regulatory requirements
- Categories of personal data Professional information: information related to your work including (without limitation) your job title, your location and your department.
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Events
- Purpose(s) for processing Events
- Categories of personal data Photographs and video footage: when participating in our events, meetings, conferences etc., we may process photographs or videos of you.
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Surveys (including satisfaction surveys)
- Purpose(s) for processing Surveys (including satisfaction surveys)
- Categories of personal data Survey results: we may process your responses to questions in surveys.
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Facilities, security and contingency planning purposes; Health and safety management
- Purpose(s) for processing Facilities, security and contingency planning purposes; Health and safety management
- Categories of personal data Visitor information: when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.
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To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; To conduct corporate transactions (including mergers, acquisitions and divestments); Events; Preventing, detecting and investigating fraud; IT Support; Surveys (including satisfaction surveys); Dispute management and litigation; Compliance with legal or regulatory requirements; To monitor and enforce compliance with Randstad policies and procedures; To perform internal and external audits
- Purpose(s) for processing To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; To conduct corporate transactions (including mergers, acquisitions and divestments); Events; Preventing, detecting and investigating fraud; IT Support; Surveys (including satisfaction surveys); Dispute management and litigation; Compliance with legal or regulatory requirements; To monitor and enforce compliance with Randstad policies and procedures; To perform internal and external audits
- Categories of personal data Information you choose to share with us: we may process additional information if you choose to share that with us.
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Preventing, detecting and investigating fraud; Compliance with legal or regulatory requirements
- Purpose(s) for processing Preventing, detecting and investigating fraud; Compliance with legal or regulatory requirements
- Categories of personal data Trade sanctions information relating to you: we may verify whether you are a politically exposed person, a specially designated national or otherwise subject to sanctions under applicable laws or regulations.
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Facilities, security and contingency planning purposes
- Purpose(s) for processing Facilities, security and contingency planning purposes
- Categories of personal data CCTV footage: we may process footage of you obtained through our use of CCTV surveillance systems.-
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Purpose(s) for processing
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Categories of personal data
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To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; Preventing, detecting and investigating fraud; Dispute management and litigation; Compliance with legal or regulatory requirements
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Identification information: your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken.
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To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; Preventing, detecting and investigating fraud; Dispute management and litigation; Compliance with legal or regulatory requirements
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Professional information: information related to your work including (without limitation) your job title, your location and your department.
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Events
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Photographs and video footage: when participating in our events, meetings, conferences etc., we may process photographs or videos of you.
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Surveys (including satisfaction surveys)
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Survey results: we may process your responses to questions in surveys.
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Facilities, security and contingency planning purposes; Health and safety management
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Visitor information: when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.
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To administer and manage the contractual relationship between Randstad and our clients and suppliers; Business development (including sending direct marketing and offers); Facilities, security and contingency planning purposes; Health and safety management; To conduct corporate transactions (including mergers, acquisitions and divestments); Events; Preventing, detecting and investigating fraud; IT Support; Surveys (including satisfaction surveys); Dispute management and litigation; Compliance with legal or regulatory requirements; To monitor and enforce compliance with Randstad policies and procedures; To perform internal and external audits
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Information you choose to share with us: we may process additional information if you choose to share that with us.
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Preventing, detecting and investigating fraud; Compliance with legal or regulatory requirements
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Trade sanctions information relating to you: we may verify whether you are a politically exposed person, a specially designated national or otherwise subject to sanctions under applicable laws or regulations.
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Facilities, security and contingency planning purposes
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CCTV footage: we may process footage of you obtained through our use of CCTV surveillance systems.-
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how long we keep your personal data
Randstad Canada maintains a record retention schedule to ensure your personal data will be kept for only as long as necessary to fulfill the purposes for which it was collected, including for the purpose of managing our business relationship and contractual obligations, or to otherwise meet valid legal or business requirements.
We may keep your personal data longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute; and/or for us to comply with any legal or regulatory obligation (e.g. for tax or pension purposes), in which case we will keep your personal data for as long as required by that obligation.
do you have a burning question?
If you have any questions about your privacy notice or any data protection concerns, or would like to exercise your rights, please contact us at privacyofficer@randstad.ca.