détails d'emploi
The Executive Assistant will provide high-level administrative support to the CEO of a cooperative operating in the floral industry. This part-time hybrid role (20–24 hours per week) requires exceptional organizational skills, professionalism, and proficiency in Microsoft Office and other tools to manage the CEO’s day-to-day operations. The successful candidate will play a key role in ensuring seamless communication and coordination between internal teams, board members, stakeholders, and external partners.
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Advantages
- Professional Growth: Exposure to a dynamic environment involving agriculture, wholesale, and business operations.
- Work-Life Balance: Part-time hours to suit personal or professional commitments.
- Convenience: Free on-site parking and the chance to work in a collaborative and supportive team setting.
- On Site Office - opportunity to work closely with a great team
- Competitive Compensation: Target salary of $30,000–$35,000 annually (part-time).
Responsibilities
Executive Support
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Prepare and organize agendas, presentations, and reports for meetings.
- Handle email correspondence, draft responses, and prioritize requests.
- Act as a gatekeeper for calls and access to the CEO.
- Provide additional support to key leadership team members as needed.
Administrative & Office Management
- Maintain confidential records and documents.
- Coordinate travel arrangements and event planning.
- Process expense reports and financial reconciliations.
Communication & Coordination
- Liaise with internal teams, board members, stakeholders, and external partners.
- Assist in preparing and distributing reports and follow up on action items.
- Draft professional communications for internal and external audiences.
Technology & Documentation
- Prepare, edit, and format documents and presentations with accuracy.
- Utilize Microsoft Office and Adobe Suite to streamline administrative processes.
- Assist with data entry and organization of key business documents.
Special Projects & Research
- Conduct research to support business decisions.
- Coordinate special initiatives led by the CEO.
- Identify opportunities to improve administrative processes.
Qualifications
- 10+ years of experience supporting executives in privately owned companies.
- Proven track record as an Executive Assistant or similar role in a business operations, agriculture, or wholesale environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other relevant tools.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication skills with a professional yet approachable tone.
- Ability to work independently in a high-pressure environment.
- High attention to detail and problem-solving abilities.
- Experience handling confidential information with discretion.
Summary
This role is ideal for a proactive and detail-oriented professional eager to contribute to a growing organization in the floral industry. The Executive Assistant will directly support the CEO in streamlining operations and ensuring effective communication across teams. If you’re looking for a rewarding part-time opportunity with flexibility and growth potential, this role is for you. Please send your resume to bob.gotengco@randstad.ca if you feel your qualifications closely match the requirement of this role.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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The Executive Assistant will provide high-level administrative support to the CEO of a cooperative operating in the floral industry. This part-time hybrid role (20–24 hours per week) requires exceptional organizational skills, professionalism, and proficiency in Microsoft Office and other tools to manage the CEO’s day-to-day operations. The successful candidate will play a key role in ensuring seamless communication and coordination between internal teams, board members, stakeholders, and external partners.
Advantages
- Professional Growth: Exposure to a dynamic environment involving agriculture, wholesale, and business operations.
- Work-Life Balance: Part-time hours to suit personal or professional commitments.
- Convenience: Free on-site parking and the chance to work in a collaborative and supportive team setting.
- On Site Office - opportunity to work closely with a great team
- Competitive Compensation: Target salary of $30,000–$35,000 annually (part-time).
Responsibilities
Executive Support
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Prepare and organize agendas, presentations, and reports for meetings.
...
- Handle email correspondence, draft responses, and prioritize requests.
- Act as a gatekeeper for calls and access to the CEO.
- Provide additional support to key leadership team members as needed.
Administrative & Office Management
- Maintain confidential records and documents.
- Coordinate travel arrangements and event planning.
- Process expense reports and financial reconciliations.
Communication & Coordination
- Liaise with internal teams, board members, stakeholders, and external partners.
- Assist in preparing and distributing reports and follow up on action items.
- Draft professional communications for internal and external audiences.
Technology & Documentation
- Prepare, edit, and format documents and presentations with accuracy.
- Utilize Microsoft Office and Adobe Suite to streamline administrative processes.
- Assist with data entry and organization of key business documents.
Special Projects & Research
- Conduct research to support business decisions.
- Coordinate special initiatives led by the CEO.
- Identify opportunities to improve administrative processes.
Qualifications
- 10+ years of experience supporting executives in privately owned companies.
- Proven track record as an Executive Assistant or similar role in a business operations, agriculture, or wholesale environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other relevant tools.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication skills with a professional yet approachable tone.
- Ability to work independently in a high-pressure environment.
- High attention to detail and problem-solving abilities.
- Experience handling confidential information with discretion.
Summary
This role is ideal for a proactive and detail-oriented professional eager to contribute to a growing organization in the floral industry. The Executive Assistant will directly support the CEO in streamlining operations and ensuring effective communication across teams. If you’re looking for a rewarding part-time opportunity with flexibility and growth potential, this role is for you. Please send your resume to bob.gotengco@randstad.ca if you feel your qualifications closely match the requirement of this role.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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