accounts payable clerk jobs

accounts payable clerk jobs

As an Accounts Payable Clerk, you process invoices for goods and services the company bought on terms. You may also back up accounts receivable clerks and perform many other clerical duties as part of your job.

In the course of your work day, you might calculate, post, correct, manage, and pay outstanding invoices. Upon receipt, you’d verify the bills are correct, and if not, work with vendors to investigate and resolve any discrepancies before payment. As part of your job, you post and reconcile payments to the general ledger and other documents.

In general, you provide your employer with clerical, administrative ensure your organization’s bills are paid on time, that your company is being billed correctly and not overcharged. In the course of your workday, you receive, open and log invoices, obtain approval to pay invoices, initiate a purchase order process if your company has one, paying invoices on time and dealing with creditors when necessary. Your company’s payroll process may fall under your area of responsibility. You’re usually employed by a mid- to large sized company, where it becomes necessary for Accounting Clerks to specialize in order to increase efficiency.

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accounts payable clerk job description

In your role as an Accounts Payable Clerk, you may:

  • receive and verify invoices
  • enter invoices for payment
  • manage cheque runs, maintaining records
  • maintain lists of payables as well as a general ledger
  • create and distribute monthly financial reports
  • perform payroll services
  • maintain inventory files
  • maintain filing systems
  • perform additional clerical or other related duties as required

future possibilities

Accounts Payable Clerks who process outstanding bills and provide other clerical support for their company are in demand throughout Canada, especially if they have superior skills and a high level of accuracy.

Opportunities for Accountants arise internally due to retirements and promotions. With experience, you can progress into roles like Controller, Financial and Corporate Controller, Accounting and Finance Manager and Chief Financial Officer (CFO) and Vice President, Finance roles.

required skills

A successful Accounts Payable Clerk needs:

  • analytic skills
  • strong math skills
  • general knowledge of accounting principles
  • attention to detail with high degree of accuracy
  • problem solving and decision making skills
  • strong organizational skills
  • ethical standards and professionalism
  • computer and technology skills
  • good people skills
  • good communication skills


To succeed as an Accounts Payable Clerk, you need at least a high school diploma. Many of your peers have associate degrees in accounting, business or other related fields. Many employers require some undergraduate education in accounting or successful completion of a diploma program from an accredited vocational institution, with an emphasis on administration, accounting, and office system technology. Take advantage of courses or training opportunities whenever you can. It may be necessary for you to be bonded. Being bilingual is a definite advantage.

The more skill and experience you have with technology, word processing systems and spreadsheet software, the better your changes of employment. Most employers provide on-the-job training in their accounting processes and procedures.

Randstad’s clients are looking for Accounts Payable Clerks with your skills. Contact us to find a position that fits!

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