payroll clerk jobs in canada

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payroll clerk jobs in canada
payroll clerk jobs in canada
payroll clerk jobs in canada

everything you need to know about being a payroll clerk

If you are looking for an office job, like working with numbers, and having clear guidelines for your work, a payroll clerk job might be right for you. As a payroll clerk, you’ll ensure all payroll transactions are processed in an accurately and timely manner on a weekly, biweekly or monthly schedule. You’ll collect employee timesheets, vacation entitlement information, administer the payroll cycle, and provide pay-related information to employees.

With over 200 regulatory requirements to administer in Canada, being a payroll clerk can be a complex and demanding job. You could work in either a unionized or non-unionized environment. If you work in a unionized environment you’ll need to ensure payroll obligations also comply with the collective agreement.

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payroll clerk salaries in canada

average payroll clerk salaries in canada

Depending on your skills, experience, and location, payroll clerk salaries are will range from $36,000 to as high as $70,000 per year with the average salary in the field hovering at around $45,000. Payroll clerks will find they can earn wages at the higher end of the scale after several years of experience, especially in the largest metropolitan areas. You might find similar job titles offering higher salaries, such as payroll officer, payroll specialist, or pay advisor.



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payroll clerk jobs in canada

what being a payroll clerk entails

As a payroll clerk, you'll spend most of your day working independently on your computer. You will routinely calculate pay and benefit entitlements for staff while ensuring accurate and timely payroll deadlines are met.

You may be involved in additional duties related to reports, reconciliations, preparation of T4 tax slips, RRSP administration, taxable benefits, and payroll related remittances and filing. You might also assist with Workers’ Compensation and employee personnel files.

If you become a payroll clerk in a large organization, you’ll work in an office atmosphere with other human resources professionals and administrative staff. In a smaller organization, you may be one of very few staff responsible for a variety of functions in addition to payroll, such as accounting, reception, and other administrative duties. You will usually work the typical office hours of 9 to 5, but sometimes you’ll work late, for example, when preparing T4 slips at year-end.

You’ll report to a payroll supervisor or office manager who will train you on payroll systems and processes, monitor your efficiency, and complete your annual performance review.

payroll clerk jobs in canada

your day to day tasks

As a payroll clerk, you will be involved in processing the full range of payroll requirements for salaried and/or hourly employees. You could be involved in any of the following tasks:

  • tracking and inputting employee time sheets
  • calculating remittances for tax, EI, pension, and other deductions
  • arranging for electronic payroll deposits or mailing cheques
  • preparing and sending government payroll remittances
  • reconciling issued payrolls to bank statements
  • updating payroll records and running reports
  • importing and exporting payroll and employee data using payroll systems
  • answering employees’ payroll questions
  • assisting with payroll year-end processes and special projects
payroll clerk jobs in canada

where you can work

Virtually all industries hire payroll clerks to ensure their organizations meet their obligations to pay their employees properly, and on time. There are an estimated 50,000 payroll clerks working in Canada. As a result, you could find a payroll clerk job in almost any industry where there is a concentration of business. Opportunities exist throughout Canada, but you’ll find more payroll clerk jobs in larger metropolitan areas like Vancouver, Edmonton, Calgary, Toronto, Montréal, and Ottawa.

what you bring to the table

If you already have experience in an administrative or human resources role, and can demonstrate your understanding of payroll processes or benefits administration, you’ll be a good candidate for a payroll clerk job. In addition, you must have:

  • excellent interpersonal, verbal, and written communication skills
  • computer skills and experience using spreadsheets or payroll systems
  • time management skills and the ability to meet deadlines
  • acute attention to detail in a fast-paced, multitasking environment
  • accuracy and speed in data entry and typing
  • ability to use tact and discretion while handling confidential information

training and certifications

Many payroll clerk jobs are entry-level positions, so the minimum educational requirement is a high school graduation diploma. Some employees also have experience in general office and clerical duties before becoming payroll clerks.

Large employers with complex payroll systems might prefer candidates with a professional designation, such as Payroll Compliance Practitioner (PCP). Payroll seminars and certification courses are available from the Canadian Payroll Association.

where your career is headed

There are several positions you could advance to with experience as a payroll clerk. To round out your skills and expand your options, you might consider a lateral move to a related clerical position, such as human resources clerk, accounting clerk, or benefits officer.

To improve your chances of advancement, seek out new opportunities and enroll in certification courses to keep up with current developments in payroll administration and human resources. Eventually, with many years of experience and a broad array of skills and knowledge under your belt, you could qualify for higher-level positions, such as payroll supervisor or manager.

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