Accounting Assistant

Advantages
Broad Scope: Manage financial records and compliance activities across six provinces, providing a unique breadth of experience.

Direct Impact: You will be integral to the monthly financial cycle, ensuring the smooth flow of cash and the accuracy of key reports.

Cutting-Edge Tools: Leverage your proficiency in QBO, advanced Excel functions (Pivot Tables, XLOOKUP), Payworks, and other modern business systems.

Career Foundation: Work closely with the Finance Director, gaining insight into high-level financial operations and internal controls.

Autonomy & Trust: Take accountability for critical tasks, knowing your contributions directly support the company's national operations.

Responsibilities
This position acts as the backbone for the finance department, focusing primarily on:

Supplier Management (A/P):

Execute the precise entry and general ledger coding of vendor invoices within QBO.

Prepare comprehensive payment runs (EFT, credit card, cheque) and conduct thorough supplier statement reconciliations.

Maintain up-to-date vendor files and actively work to resolve any outstanding balances exceeding 60 or 90 days.

Customer Billing & Collections (A/R):

Create, verify, and distribute all customer invoices and periodic statements.

Proactively manage the A/R aging reports, implementing prompt follow-up protocols for overdue accounts.

Assist in setting up and validating ongoing monthly recurring billing templates and migrating new customer data.

Financial Control & Closing:

Systematically complete bank accounts, credit card, and clearing account reconciliations on a regular basis.

Support the calculation and reconciliation of provincial and federal tax accounts (GST/HST/PST, WCB).

Identify and report discrepancies or unusual financial movements to the Controller for prompt review.

Contribute proactively to the efficiency of month-end and year-end procedures.

Compliance and Reporting:

Ensure strict adherence to all internal detective controls regarding expense and payment authorizations.

Maintain detailed and organized financial records to successfully navigate CRA and external audit requirements.

Liaise effectively with other departments (Sales, IT, Operations) to ensure correct cost allocation and billing information.

Qualifications
Education: A certificate or diploma focusing on Accounting, Finance, or a related discipline.

Experience: A minimum of 1-3 years of practical accounting or dedicated bookkeeping experience is highly desirable.

Software Mastery: Non-negotiable proficiency with QuickBooks Online (QBO), coupled with advanced skills in Microsoft Excel (especially Pivot Tables and XLOOKUP). Familiarity with Payworks is an asset.

Personal Attributes: Excellent organizational capabilities, strong analytical abilities, and impeccable verbal/written communication skills.

Core Strength: Exceptional attention to detail and a proven capacity to reliably meet stringent deadlines.

Summary
If you believe you are a fit for this role, please apply directly to this job ad or email your resume directly to gurkirat.kaur@randstad.ca

Please Note: Only qualified applicants that are being considered for this position will be contacted.


Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.