Accounts Payable Administrator

cycle, ensuring financial accuracy and operational efficiency. Working under the guidance of the Accounting and Finance Manager, you will take full ownership of the accounts payable function, from processing complex vendor data to managing internal employee expenses. This is an incredible opportunity to step into a professional finance & accounting environment where your analytical skills and attention to detail will directly impact business success.

As an Accounts Payable Administrator, you will manage full-cycle AP tasks while collaborating with various branches and internal departments. This position is tailored for an finance & accounting professional who thrives in structured yet fast-paced environments, possesses a sharp eye for identifying billing inconsistencies, and values maintaining positive relationships with both internal stakeholders and external vendors. By joining our client’s team as an Accounts Payable Administrator, you will step into a stable, long-term position that fosters professional growth within the competitive corporate finance & accounting sector.

Advantages
• Competitive compensation package tailored to experience in the Calgary finance & accounting market.
• Full-time, permanent stable employment opportunity.
• Comprehensive health, dental, and vision benefits plan.
• Opportunities for professional growth and career advancement within a structured corporate environment.
• Collaborative and supportive team culture with a focus on work-life balance.

Responsibilities
• Review all incoming vendor invoices to ensure correct authorization and approval workflows are strictly followed.
• Coordinate and actively assist with accounts payable functions across multiple regional branches.
• Perform various complex AP accounts reconciliations, including detailed customer rebate account balancing.
• Review invoices meticulously to identify, investigate, and eliminate duplication of payments.
• Code invoices accurately to the correct General Ledger (GL) accounts to preserve financial data integrity.
• Post verified invoices efficiently into the corporate enterprise accounting system.
• Audit and review employee expenses to ensure full compliance with internal corporate reimbursement policies.
• Create and format employee expense files for seamless upload into the primary accounting system.
• Generate accurate pay files for employee expense reimbursements.
• Coordinate the timely distribution and payment of employee expenses directly with the payroll department.
• Post miscellaneous bank fees, internal fund transfers, and vendor pre-payments.
• Post incoming miscellaneous payments to the correct General Ledger (GL) accounts.
• Calculate and track customer rebate programs based on established contractual agreements.
• Post monthly financial accruals specifically designated for customer rebates.
• Create invoices and post transactions accurately for customer rebate payments.
• Respond professionally to accounts payable queries raised by vendors and other key business stakeholders.
• Execute additional finance & accounting administrative duties as assigned by leadership.

Qualifications
• A post-secondary diploma or degree in Accounting, Finance, or a closely related field is highly preferred.
• A combination of professional certification and relevant workplace experience will be strongly considered.
• 2 to 3 years of progressive experience working specifically within an accounts payable or general accounting role.
• High proficiency in Microsoft Office applications, particularly Excel and Word.
• Prior experience utilizing Sage X3 software is considered a highly valuable asset for this position.
• Legal entitlement to work full-time in Calgary, AB, Canada.

Summary
At Randstad, we are a global leader in talent solutions, and our specialized finance & accounting recruiters are true experts in their fields. We connect top talent like you with premier employers, ensuring a seamless recruitment experience that empowers your career journey. If you are ready to take the next step as an Accounts Payable Administrator in Calgary, we encourage you to apply directly on our website today or reach out to connect with one of our specialized professional recruiters!

If this position does not completely align with your goals, reach out to our team today to explore other exciting career opportunities.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.