Administrative Assistant – Executive Support and Operations

Advantages
Position Type: Temporary (Full-time hours)
Compensation: $25.00 per hour
Schedule: Monday to Friday, full-time hours (Flexible options: 9:00 AM – 5:00 PM or 8:30 AM – 5:30 PM depending on unpaid break duration)
Location: On-site office environment

Responsibilities
Executive & Inbox Management
Inbox Triage: Take ownership of and proactively manage the high-volume email inboxes for both the COO and Executive Director.
Calendar & Travel: Coordinate complex scheduling, calendar management, meeting logistics, and travel planning.
Financial & Operational Tracking
AP/AR Support: Accurately track financial invoices as they move through Accounts Payable (AP) and Accounts Receivable (AR) processes.
Expense & Data Management: Maintain internal tracking spreadsheets, process executive expense reports, and organize digital files with a high attention to detail.
Partner Stewardship & Event Coordination
Executive Correspondence: Act as a professional point of contact for external corporate partners, navigating sensitive conversations and interactions involving senior-level executives.
Event Planning Support: Assist with the logistical planning, vendor coordination, and execution of organizational events, including major annual partner celebrations and networking gatherings.


Qualifications
Professional Impact & Discretion:
Demonstrated experience communicating effectively with high-level corporate executives.
Flawless discretion when handling sensitive organizational and financial matters is mandatory.
High Autonomy: Proven ability to work independently with low supervision. You take immediate initiative and can solve problems resourcefully before they escalate.
Cultural Competency:
A strong understanding of or direct experience working alongside First Nations communities, respecting Indigenous worldviews and consultation practices.
At a bare minimum, a deep respect for Indigenous history is required.
Adaptability: Calm and collected under pressure; comfortable prioritizing competing, time-sensitive tasks in a passionate, mission-driven team environment.
Technical Aptitude: Proficient with Google Workspace, Microsoft Office, and digital tracking spreadsheets. Familiarity with CRM systems (such as HubSpot) or design tools (such as Canva) is considered an asset.

Summary
If you believe you are a fit for this role, please apply directly to this job ad

Please Note: Only qualified applicants that are being considered for this position will be contacted.
Please Note: Only qualified applicants that are being considered for this position will be contacted. At Randstad, we are your partner for talent, helping you build a career that offers fulfillment and balance. If this role sounds like your next great challenge, we invite you to apply today or connect with our specialized recruiters!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.