We are seeking a highly organized and detail-oriented Administrative Assistant I to join our Private Wealth Management team in North York. This is a critical support role designed to assist a team of Investment Advisors and management in maintaining smooth business operations. You will handle a high volume of documentation, manage complex calendars, and support the broader team with day-to-day administrative excellence. This is a 1-year contract based in a professional, onsite environment.
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Work Location: 100% Onsite – Toronto, ON.
Duration: 1 Year (March 2, 2026 – February 28, 2027).
Schedule: Monday to Friday, 8:30 AM – 5:00 PM.
Start Date: ASAP.
As an Administrative Assistant I, you will act as a central support pillar for several advisors and a broader management group of seven. Your role is primarily back-office, focusing on the precision of paperwork and the fluidity of team operations. You will be responsible for the end-to-end lifecycle of documentation—from preparation and signing to secure mailing—while also troubleshooting calendar conflicts and assisting with team onboarding. This role is ideal for an agile professional who can pivot between tasks quickly while maintaining the high standards of a Private Wealth environment.
Advantages
Banking Exposure: Gain valuable experience and exposure within a premier Private Wealth Management division of a major bank.
Collaborative Culture: Work within a tight-knit, professional environment that values teamwork and mutual support.
Central Location: Conveniently located at Yonge and Sheppard with easy access to transit and local amenities.
Stable Schedule: Enjoy a consistent, daytime Monday-to-Friday schedule with no weekend or rotational requirements.
Responsibilities
Operations & Documentation Support
Records Management: Own the paperwork process, ensuring all forms and legal documentations are prepared, signed, and filed with 100% accuracy.
Mailing & Logistics: Manage the secure distribution of confidential documents and sensitive client correspondence via mail and courier.
Audit & Due Diligence: Apply strict due diligence in completing ad-hoc administrative tasks, including reports, invoices, tables, and charts to ensure they are audit-ready.
Confidentiality: Exercise high discretion when handling leaders' emails and client information, prioritizing tasks on behalf of management.
Team & Advisor Support
Calendar Management: Maintain and troubleshoot calendars for multiple advisors, using creative solutions to resolve scheduling conflicts.
Onboarding/Offboarding: Assist with the administrative tasks required to transition team members in and out of the greater group.
Coverage: Provide temporary administrative coverage for colleagues to ensure continuous support for leadership during vacations or absences.
Project Status: Regularly inform the team on project statuses and day-to-day operational activities to maintain group alignment.
Culture & Professionalism
Collaborative Support: Fully participate as a member of a 10-person team, contributing to a positive, "Culture of Care" work environment.
Professional Interaction: Provide quality service and professionalism in every internal interaction, acting as a Subject Matter Expert for common administrative tasks.
Qualifications
Mandatory Requirements (Must-Have)
Experience: 1–2+ years of relevant administrative experience, preferably in a corporate or professional services environment.
Organizational Skills: Exceptional organizational skillset with the ability to manage accountabilities while simultaneously handling leaders' administrative requirements.
Attention to Detail: A proven track record of high accuracy in paperwork and data entry (Quality of work is a primary performance metric).
Technical Skills: Extensive knowledge of the Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel).
Agility: The ability to pivot between tasks at any given time and perform efficiently in a fast-paced, multi-task environment.
Communication: Excellent verbal and written communication skills with the ability to listen actively and ask clarifying questions.
Education: High school diploma or GED is required.
Preferred Qualifications (Nice-to-Have)
Previous experience within a Banking or Financial Institution.
Experience coordinating travel arrangements and managing frequent schedule changes.
Summary
Ready to start your journey with a leader in the financial industry? Apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
We are seeking a highly organized and detail-oriented Administrative Assistant I to join our Private Wealth Management team in North York. This is a critical support role designed to assist a team of Investment Advisors and management in maintaining smooth business operations. You will handle a high volume of documentation, manage complex calendars, and support the broader team with day-to-day administrative excellence. This is a 1-year contract based in a professional, onsite environment.
Work Location: 100% Onsite – Toronto, ON.
Duration: 1 Year (March 2, 2026 – February 28, 2027).
Schedule: Monday to Friday, 8:30 AM – 5:00 PM.
Start Date: ASAP.
As an Administrative Assistant I, you will act as a central support pillar for several advisors and a broader management group of seven. Your role is primarily back-office, focusing on the precision of paperwork and the fluidity of team operations. You will be responsible for the end-to-end lifecycle of documentation—from preparation and signing to secure mailing—while also troubleshooting calendar conflicts and assisting with team onboarding. This role is ideal for an agile professional who can pivot between tasks quickly while maintaining the high standards of a Private Wealth environment.
...
Advantages
Banking Exposure: Gain valuable experience and exposure within a premier Private Wealth Management division of a major bank.
Collaborative Culture: Work within a tight-knit, professional environment that values teamwork and mutual support.
Central Location: Conveniently located at Yonge and Sheppard with easy access to transit and local amenities.
Stable Schedule: Enjoy a consistent, daytime Monday-to-Friday schedule with no weekend or rotational requirements.
Responsibilities
Operations & Documentation Support
Records Management: Own the paperwork process, ensuring all forms and legal documentations are prepared, signed, and filed with 100% accuracy.
Mailing & Logistics: Manage the secure distribution of confidential documents and sensitive client correspondence via mail and courier.
Audit & Due Diligence: Apply strict due diligence in completing ad-hoc administrative tasks, including reports, invoices, tables, and charts to ensure they are audit-ready.
Confidentiality: Exercise high discretion when handling leaders' emails and client information, prioritizing tasks on behalf of management.
Team & Advisor Support
Calendar Management: Maintain and troubleshoot calendars for multiple advisors, using creative solutions to resolve scheduling conflicts.
Onboarding/Offboarding: Assist with the administrative tasks required to transition team members in and out of the greater group.
Coverage: Provide temporary administrative coverage for colleagues to ensure continuous support for leadership during vacations or absences.
Project Status: Regularly inform the team on project statuses and day-to-day operational activities to maintain group alignment.
Culture & Professionalism
Collaborative Support: Fully participate as a member of a 10-person team, contributing to a positive, "Culture of Care" work environment.
Professional Interaction: Provide quality service and professionalism in every internal interaction, acting as a Subject Matter Expert for common administrative tasks.
Qualifications
Mandatory Requirements (Must-Have)
Experience: 1–2+ years of relevant administrative experience, preferably in a corporate or professional services environment.
Organizational Skills: Exceptional organizational skillset with the ability to manage accountabilities while simultaneously handling leaders' administrative requirements.
Attention to Detail: A proven track record of high accuracy in paperwork and data entry (Quality of work is a primary performance metric).
Technical Skills: Extensive knowledge of the Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel).
Agility: The ability to pivot between tasks at any given time and perform efficiently in a fast-paced, multi-task environment.
Communication: Excellent verbal and written communication skills with the ability to listen actively and ask clarifying questions.
Education: High school diploma or GED is required.
Preferred Qualifications (Nice-to-Have)
Previous experience within a Banking or Financial Institution.
Experience coordinating travel arrangements and managing frequent schedule changes.
Summary
Ready to start your journey with a leader in the financial industry? Apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
