Administrative Assistant-Oakville
This role is the first point of contact for all visitors and callers, helping to create a professional and welcoming office environment. This role supports day-to-day front office operations, including managing the reception area, handling calls and mail, and providing general administrative support. The ideal candidate is highly organized, detail-oriented, and adaptable—capable of managing multiple responsibilities while delivering excellent customer service. This is a key role that supports overall operational success and contributes to a positive workplace culture.
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If you see yourself in this role, please apply to this job posting directly or send your resume to patricia.van@randstad.ca with a summary of your skills.
Advantages
- Contract opportunity 2 months with a possibility of extension
- Monday-Friday
-9am-5pm
- Free parking!
Responsibilities
-Greet and assist visitors in a professional and courteous manner, providing information and directing them to the appropriate person or department.
-Maintain a tidy and organized front desk area to ensure a clean, safe and welcoming environment.
-Manage incoming calls and inquiries, screen and route them to the appropriate individual or department, and take information to forward when necessary.
-Ensure all visitors use the sign-in security software correctly.
-Provide visitor and temporary passes and maintain security log and ensure visitor policies and procedures are followed.
-File, sort and distribute incoming mail as per the instructions provided.
-Responsible for preparing outgoing mail and couriers upon request.
-Maintain adequate inventory of office supplies and re-order as required.
-Provide general and administrative support as requested by the Facilities and / or executive team, to ensure efficient operation in the office.
-Other duties as assigned
Qualifications
-1-3 years in a receptionist role
- Experience working with Gmail, Google Documents, Google Calendars is a requirement for this role.
-Exercise a high level of confidentiality when dealing with sensitive information.
- Strong organizational and time management skills
- Effective communication and ability to handle a fast-paced environment
- Ability to work effectively in a team environment
Summary
If this opportunity sounds like one you are interested in learning more about we would love to hear from you! Please send your resume and application directly to patricia.van@randstad.ca
Thank you,
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Administrative Assistant-Oakville
This role is the first point of contact for all visitors and callers, helping to create a professional and welcoming office environment. This role supports day-to-day front office operations, including managing the reception area, handling calls and mail, and providing general administrative support. The ideal candidate is highly organized, detail-oriented, and adaptable—capable of managing multiple responsibilities while delivering excellent customer service. This is a key role that supports overall operational success and contributes to a positive workplace culture.
If you see yourself in this role, please apply to this job posting directly or send your resume to patricia.van@randstad.ca with a summary of your skills.
Advantages
- Contract opportunity 2 months with a possibility of extension
- Monday-Friday
-9am-5pm
- Free parking!
Responsibilities
-Greet and assist visitors in a professional and courteous manner, providing information and directing them to the appropriate person or department.
-Maintain a tidy and organized front desk area to ensure a clean, safe and welcoming environment.
...
-Manage incoming calls and inquiries, screen and route them to the appropriate individual or department, and take information to forward when necessary.
-Ensure all visitors use the sign-in security software correctly.
-Provide visitor and temporary passes and maintain security log and ensure visitor policies and procedures are followed.
-File, sort and distribute incoming mail as per the instructions provided.
-Responsible for preparing outgoing mail and couriers upon request.
-Maintain adequate inventory of office supplies and re-order as required.
-Provide general and administrative support as requested by the Facilities and / or executive team, to ensure efficient operation in the office.
-Other duties as assigned
Qualifications
-1-3 years in a receptionist role
- Experience working with Gmail, Google Documents, Google Calendars is a requirement for this role.
-Exercise a high level of confidentiality when dealing with sensitive information.
- Strong organizational and time management skills
- Effective communication and ability to handle a fast-paced environment
- Ability to work effectively in a team environment
Summary
If this opportunity sounds like one you are interested in learning more about we would love to hear from you! Please send your resume and application directly to patricia.van@randstad.ca
Thank you,
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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