Are you a proactive, dynamic and detail-oriented Administrative Assistant with strong calendar management, document editing, and organizational skills? Do you thrive in fast-paced, professional environments where you support senior leaders and collaborate across teams?
...
Our client, a prominent organization within the urban development and public sector industry, is seeking a proactive Administrative Assistant for a 3-month temporary contract, with the possibility of extension. This is an exciting opportunity to join a collaborative team supporting impactful city development initiatives.
This hybrid role offers the perfect blend of calendar management, document preparation, and general administrative support. You will work 37.5 hours per week (8:30 AM – 5:00 PM, with a 1-hour lunch break) with 2 days working from home and 3 days onsite (flexible designated days).
The ideal candidate is highly organized, tech-savvy, and comfortable managing competing priorities with accuracy and professionalism. You will provide direct support, liaising with internal and external stakeholders, scheduling meetings, preparing and distributing agendas, taking meeting minutes with actionable follow-ups, and managing document flows efficiently.
If so, we have an AMAZING opportunity for experienced Administrative Assistants! We encourage you to apply today!
Advantages
What’s in it for YOU!
Downtown Toronto location
Extremely TTC accessible
3 month contract to start immediately
Hours are 8:30 am-5:00 pm, and hybrid structure (3 days in office)
Welcoming team and ready to help out
Gain exposure to high-impact urban development projects
Work within a supportive, high-performing HR and Administration team
Business casual dress code (Fridays casual)
Onsite parking available
Responsibilities
Manage the Executive's calendar by liaising with internal and external stakeholders on behalf of the Executive to schedule and confirm meetings
Ensure scheduling conflicts are resolved in a timely and efficient manner
Provide departmental support in preparation for office relocation, including scanning, shredding, and disposal of documents/files
Prepare and set up for meetings as needed, including creating and distributing meeting reference material, agendas, audio-visual conferences
Attend meetings as required to record minutes with action items and follow up accordingly
Submit expense reports
Maintain filing and follow-up systems
Prepare and process records for archiving
Prepare a range of materials including correspondence, reports, presentations, etc.
Format, print, photocopy, and scan documents as required
Along with other administrative staff, provide lunch relief to the Receptionist and share coverage of reception duties
Additional duties as assigned
Qualifications
Demonstrated experience providing calendar management support to senior leaders
Experience preparing and distributing meeting materials, including drafting agendas, taking meeting minutes and setting up meeting rooms and A/V
Experience submitting expense reports
Strong organizational and problem-solving skills are required for scheduling meetings, managing schedules, maintaining filing systems and making travel arrangements as required
Excellent oral and written communication and interpersonal skills to respond to internal personnel, governments, and consultants on an ongoing basis
Proven experience multi-tasking, effectively managing changing priorities and using well-developed time management skills
Excellent attention to details and strong focus on consistently providing superior quality of work
Proven track record as a team player, and the ability to work independently with menial supervision
A resourceful and creative problem solver
Superior proficiency in Microsoft Office
Experience working in Development and/or Construction industries, government agencies, or public sector would be an asset
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you a proactive, dynamic and detail-oriented Administrative Assistant with strong calendar management, document editing, and organizational skills? Do you thrive in fast-paced, professional environments where you support senior leaders and collaborate across teams?
Our client, a prominent organization within the urban development and public sector industry, is seeking a proactive Administrative Assistant for a 3-month temporary contract, with the possibility of extension. This is an exciting opportunity to join a collaborative team supporting impactful city development initiatives.
This hybrid role offers the perfect blend of calendar management, document preparation, and general administrative support. You will work 37.5 hours per week (8:30 AM – 5:00 PM, with a 1-hour lunch break) with 2 days working from home and 3 days onsite (flexible designated days).
The ideal candidate is highly organized, tech-savvy, and comfortable managing competing priorities with accuracy and professionalism. You will provide direct support, liaising with internal and external stakeholders, scheduling meetings, preparing and distributing agendas, taking meeting minutes with actionable follow-ups, and managing document flows efficiently.
...
If so, we have an AMAZING opportunity for experienced Administrative Assistants! We encourage you to apply today!
Advantages
What’s in it for YOU!
Downtown Toronto location
Extremely TTC accessible
3 month contract to start immediately
Hours are 8:30 am-5:00 pm, and hybrid structure (3 days in office)
Welcoming team and ready to help out
Gain exposure to high-impact urban development projects
Work within a supportive, high-performing HR and Administration team
Business casual dress code (Fridays casual)
Onsite parking available
Responsibilities
Manage the Executive's calendar by liaising with internal and external stakeholders on behalf of the Executive to schedule and confirm meetings
Ensure scheduling conflicts are resolved in a timely and efficient manner
Provide departmental support in preparation for office relocation, including scanning, shredding, and disposal of documents/files
Prepare and set up for meetings as needed, including creating and distributing meeting reference material, agendas, audio-visual conferences
Attend meetings as required to record minutes with action items and follow up accordingly
Submit expense reports
Maintain filing and follow-up systems
Prepare and process records for archiving
Prepare a range of materials including correspondence, reports, presentations, etc.
Format, print, photocopy, and scan documents as required
Along with other administrative staff, provide lunch relief to the Receptionist and share coverage of reception duties
Additional duties as assigned
Qualifications
Demonstrated experience providing calendar management support to senior leaders
Experience preparing and distributing meeting materials, including drafting agendas, taking meeting minutes and setting up meeting rooms and A/V
Experience submitting expense reports
Strong organizational and problem-solving skills are required for scheduling meetings, managing schedules, maintaining filing systems and making travel arrangements as required
Excellent oral and written communication and interpersonal skills to respond to internal personnel, governments, and consultants on an ongoing basis
Proven experience multi-tasking, effectively managing changing priorities and using well-developed time management skills
Excellent attention to details and strong focus on consistently providing superior quality of work
Proven track record as a team player, and the ability to work independently with menial supervision
A resourceful and creative problem solver
Superior proficiency in Microsoft Office
Experience working in Development and/or Construction industries, government agencies, or public sector would be an asset
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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