Administrative Coordinator – Project Department
Location: Montreal (St-Laurent)
Salary: $65,000 – $75,000 (based on experience)
Position Type: Permanent, full-time (37.5 hrs/week)
ABOUT THE COMPANY Join a major player in the HVAC (heating, ventilation, and air conditioning) industry. Our project department is currently growing and is seeking an administrative leader for our Montreal office.
...
YOUR ROLE Reporting to the Director, you will play a pivotal role by supervising the project administration team while managing your own files. You will be the go-to person to ensure smooth operations, adherence to tight deadlines, and the quality of service provided
Advantages
Permanent, Full-Time
Ville Saint-Laurent
Salary : $65k – $75k
Schedule: Flexible 37.5-hour work week (start times between 7:00 AM and 9:00 AM)
Work Mode: 100% on-site during the integration period, with the possibility of one day of remote work per week thereafter.
COMPENSATION & BENEFITS
Time Off: 2 weeks of vacation plus 5 personal days.
Insurance: Comprehensive health and dental coverage (effective after 3 months).
Retirement: Pension plan with employer matching up to 5%.
Wellness & Support: * Free access to an on-site gym.
$300 annual allowance for sports and fitness activities.
Access to a digital pharmacy (PocketPills) and Employee Assistance Program (EAP).
Professional Growth: A company culture focused on continuous training and community involvement.
Commuting: Free parking available on-site.
Responsibilities
Key Responsibilities:
Team Leadership: Oversee the daily operations of the administrative team, provide ongoing coaching, and manage the onboarding and integration of new members.
Performance Management: Conduct bi-weekly follow-ups, participate in performance evaluations, and produce weekly reports regarding departmental objectives.
Internal Expert: Act as the primary point of reference for the ERP system and internal procedures.
Project Administration: Create orders, verify customer credit, coordinate logistics between factories and delivery sites, and manage invoicing as well as legal notices (contract denunciations).
Process Improvement: Draft, maintain, and enhance administrative procedures for the department.
Qualifications
Requirements & Skills:
Experience: Proven experience in a similar coordination role or in project administrative management.
Language Skills: Impeccable bilingualism (French and English), both spoken and written, to effectively communicate with internal stakeholders outside of Quebec.
Technical Proficiency: Mastery of the Microsoft Office Suite and strong comfort level working with ERP systems.
Accounting Knowledge: Basic understanding of accounting principles, including invoicing, inventory management, and accounts payable.
Soft Skills: High energy and "drive," strong team spirit, exceptional organizational skills, and a sharp ability to manage priorities in a fast-paced environment.
Summary
If you are interested in this position, please send your application to maria.gaglione@randstad.ca and/or elise.belzile@randstad.ca.
Phone: 514.332.1055
We look forward to meeting you!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Administrative Coordinator – Project Department
Location: Montreal (St-Laurent)
Salary: $65,000 – $75,000 (based on experience)
Position Type: Permanent, full-time (37.5 hrs/week)
ABOUT THE COMPANY Join a major player in the HVAC (heating, ventilation, and air conditioning) industry. Our project department is currently growing and is seeking an administrative leader for our Montreal office.
YOUR ROLE Reporting to the Director, you will play a pivotal role by supervising the project administration team while managing your own files. You will be the go-to person to ensure smooth operations, adherence to tight deadlines, and the quality of service provided
Advantages
Permanent, Full-Time
Ville Saint-Laurent
Salary : $65k – $75k
Schedule: Flexible 37.5-hour work week (start times between 7:00 AM and 9:00 AM)
Work Mode: 100% on-site during the integration period, with the possibility of one day of remote work per week thereafter.
COMPENSATION & BENEFITS
Time Off: 2 weeks of vacation plus 5 personal days.
Insurance: Comprehensive health and dental coverage (effective after 3 months).
Retirement: Pension plan with employer matching up to 5%.
...
Wellness & Support: * Free access to an on-site gym.
$300 annual allowance for sports and fitness activities.
Access to a digital pharmacy (PocketPills) and Employee Assistance Program (EAP).
Professional Growth: A company culture focused on continuous training and community involvement.
Commuting: Free parking available on-site.
Responsibilities
Key Responsibilities:
Team Leadership: Oversee the daily operations of the administrative team, provide ongoing coaching, and manage the onboarding and integration of new members.
Performance Management: Conduct bi-weekly follow-ups, participate in performance evaluations, and produce weekly reports regarding departmental objectives.
Internal Expert: Act as the primary point of reference for the ERP system and internal procedures.
Project Administration: Create orders, verify customer credit, coordinate logistics between factories and delivery sites, and manage invoicing as well as legal notices (contract denunciations).
Process Improvement: Draft, maintain, and enhance administrative procedures for the department.
Qualifications
Requirements & Skills:
Experience: Proven experience in a similar coordination role or in project administrative management.
Language Skills: Impeccable bilingualism (French and English), both spoken and written, to effectively communicate with internal stakeholders outside of Quebec.
Technical Proficiency: Mastery of the Microsoft Office Suite and strong comfort level working with ERP systems.
Accounting Knowledge: Basic understanding of accounting principles, including invoicing, inventory management, and accounts payable.
Soft Skills: High energy and "drive," strong team spirit, exceptional organizational skills, and a sharp ability to manage priorities in a fast-paced environment.
Summary
If you are interested in this position, please send your application to maria.gaglione@randstad.ca and/or elise.belzile@randstad.ca.
Phone: 514.332.1055
We look forward to meeting you!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
