Administrative Coordinator

Salary: 22$/h
35-40 hours a week from :

Schedule available:

Monday - Friday; 7:00AM - 3:30PM


* Having the flexibility to work any schedule is a strong asset!

Location: Drummondville, QC

Duration: Ongoing contract with possibility of permanency!

Advantages
You will be entitled to the following benefits:

- Weekly Pays
- Weekends off!
- Beautiful dynamic working environment
- Diversity of tasks

Responsibilities
Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner.

Input pick up BOL’s and update POD’s.

Pick-up Bills and POD’s: Enter bills and POD’s. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.

Agent Freight: Tracking and updating system information on shipments for agent delivery.

Reports: POD reports – following up on PODs, make sure PODs are imaged. Missed appointment report, following up with customers if freight is not delivering.

Call customers regarding appointment changes, status, and issues regarding appointments.

Log customer interactions consistently and accurately in Truckmate.

Redirect documents intra- and inter-terminal as well as to customers as needed.

Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees.

Gather, enter, and update data to maintain software database on a daily basis as appropriate, establish and maintain files and records.

Ensure that correct information about missed pickups and deliveries is rescheduled.

Mentor and train office staff in procedures and in the use of current software.

Conduct trailer inspections to remove expired document boxes.

Serve as the point of contact for various administrative documents such as Dangerous Goods (DGs), Workplace Hazardous Materials Information System (WHMIS), lift certificates, registrations, driver’s license renewals, and other certifications.

Assist in managing various administrative tasks including Health and Safety documentation, Safety tailgates, and other regulatory compliance documents.

Maintain mileage templates on a monthly basis.

Handle procurement tasks such as ordering office supplies, dock supplies, toner, and other equipment as needed.

Assist employees and drivers with various requests and inquiries.

Assist with data entry.

Other related duties as may be required.

Qualifications
The Administrative Coordinator must have the following qualifications:

- 6 months to 1 year of work experience in an administrative position
- Good command of computer software
- Resourceful and autonomous
-Comfortable to communicate in French and English on an intermediate level : English is required because it is a Canadian company, and internal communication with clients and internal employees can be in English

Summary
Are you interested in the position?

To apply, you can apply directly to this offer or send your CV to nicolas.lefort@randstad.ca

*Please note that you must be legally authorized to work in Canada.
**Only applications selected for the position will be contacted within 24 to 48 working hours**

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.