Administrator - Reception

As an administrator, you will serve as the primary point of contact for front-office operations and provide high-level support across departments. In this role, you will report directly to the Finance Manager and President, ensuring daily office workflows, correspondence, and record-keeping systems run seamlessly. From welcoming visitors to processing accounts payable and receivable, your multifaceted contributions will directly impact client satisfaction and operational success

If you see yourself in this role and want to learn more about this opportunity, then we would like to meet with you! Please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a synopsis of why you feel you would be a good fit for the role.

Advantages
- $22.50 / hr
- Monday - Friday 8:30am - 4:30pm
-Permanent
- Gain valuable experience with a well know company


Responsibilities
• Greet visitors, maintain visitor sign-in logs, answer telephone inquiries, and direct calls or messages to appropriate personnel.
• Receive, open, and distribute daily mail and manage courier pickups and package preparations.
• Create and maintain accurate customer files, including contact details, specialized instructions, and billing history.
• Receive customer complaints, log information on official complaint forms, and escalate issues to the QA Supervisor or appropriate Manager.
• Process customer orders from entry to release, confirm order details, notify transport carriers, and generate final invoices.
• Prepare packing slips with designated lot numbers for complete product traceability, as well as foreign shipping and federal customs documentation.
• Assist with essential financial tasks including receiving, entering, and filing accounts payable, logging cheques, and conducting bank deposits.
• Order office supplies, maintain service agreements, assist with recall procedures, and perform general filing, faxing, and document preparation.


Qualifications
- 1-2 years experience in reception and/or customer service
- Knowledge of Microsoft Office Suite
- Experience with managing multiple phone lines/switchboard
- Knowledge of ERP(EPICOR) is a benefit

Summary
If you see yourself in this role and want to learn more about this opportunity, then we would like to meet with you! Please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a synopsis of why you feel you would be a good fit for the role.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.