We are looking for an Assistant Office Manager to join our client's team in supporting smooth and efficient operation of their office. You will be managing administrative tasks, coordinating workflows, and supporting staff to maintain a productive work environment for this financial consulting company located in downtown Toronto.
Advantages
...
What’s in it for YOU:
• Compensation of $50,000 annually
• Benefits after 3 months, 2 weeks vacation to start
• Monday-Friday 9:00am-5:00pm
• Hybrid work model - 2 days work from home, 3 days in the office per week
• TTC friendly office location in downtown Toronto
• Excellent company culture
Responsibilities
What YOU will be doing as the Assistant Office Manager:
Office and Administrative Duties
• Answer main phone line
• Pick-up/deliver mail
• Compile and distribute Weekly Reports to management
• Order office supplies/maintain inventory
• Coordinate monthly staff meetings
• Take meeting minutes
• Assist with onboarding of new employees
• Review, approve and submit vendor invoices on a weekly basis and track and update vendor expense reporting document
• Maintain Accounts Receivable spreadsheet
• Provide support to staff including basic IT assistance
• Work and build a rapport with IT, building staff (Property Manager), contractors etc.
Sales & Marketing
• Maintain Weekly Competitive Tracking
• Assist in any special projects for the Business Development team
Event Planning
• Work with Marketing Director to coordinate
Other duties as required
Qualifications
What YOU bring to the table:
• Strong organizational skills with the ability to set priorities and manage time effectively
• Proven ability to multitask in a fast-paced environment
• Self-motivated and capable of working independently
• Strong computer and technical skills with the ability to troubleshoot problems
• Excellent communication and interpersonal skills; experienced in effectively addressing issues and interacting with internal and external stakeholders
• Office administration experience considered an asset
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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We are looking for an Assistant Office Manager to join our client's team in supporting smooth and efficient operation of their office. You will be managing administrative tasks, coordinating workflows, and supporting staff to maintain a productive work environment for this financial consulting company located in downtown Toronto.
Advantages
What’s in it for YOU:
• Compensation of $50,000 annually
• Benefits after 3 months, 2 weeks vacation to start
• Monday-Friday 9:00am-5:00pm
• Hybrid work model - 2 days work from home, 3 days in the office per week
• TTC friendly office location in downtown Toronto
• Excellent company culture
Responsibilities
What YOU will be doing as the Assistant Office Manager:
Office and Administrative Duties
• Answer main phone line
• Pick-up/deliver mail
• Compile and distribute Weekly Reports to management
• Order office supplies/maintain inventory
• Coordinate monthly staff meetings
• Take meeting minutes
• Assist with onboarding of new employees
• Review, approve and submit vendor invoices on a weekly basis and track and update vendor expense reporting document
...
• Maintain Accounts Receivable spreadsheet
• Provide support to staff including basic IT assistance
• Work and build a rapport with IT, building staff (Property Manager), contractors etc.
Sales & Marketing
• Maintain Weekly Competitive Tracking
• Assist in any special projects for the Business Development team
Event Planning
• Work with Marketing Director to coordinate
Other duties as required
Qualifications
What YOU bring to the table:
• Strong organizational skills with the ability to set priorities and manage time effectively
• Proven ability to multitask in a fast-paced environment
• Self-motivated and capable of working independently
• Strong computer and technical skills with the ability to troubleshoot problems
• Excellent communication and interpersonal skills; experienced in effectively addressing issues and interacting with internal and external stakeholders
• Office administration experience considered an asset
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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