Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader? Do you have outstanding relationships and a creative streak? Do you have strong attention to detail?
...
If so, this role may be for you! As a key member of the team, the Bilingual Administration Assistant will be responsible for a variety of administrative and clerical tasks in support of the day-to-day operations of numerous senior managers and professionals in various departments. The candidate will ensure the smooth running of all office-related activities.
The details of this role that will help you decide if it’s the right move for you…
Location: Saint-Laurent, Quebec (Onsite)
Salary: $31.42/Hour
Duration: 6 months contract (Possibility of Extension)
Advantages
• Work full-time hours on a 6 month assignment
• Earn $31.42/h
• Onsite role
• Global opportunities for professional growth and development
• Schedule: Monday to Friday, office hours (37.5 hours per week) with Friday afternoon off.
Responsibilities
•Manages all aspects of complex calendar and scheduling requirements to include travel arrangements, both domestic and international;
•Coordinates and schedules meetings to include the organization of audio-visual and conference requirements;
•Upon request, makes room reservations, room preparation (planning, set-up, and logistics) and sees to room tidying;
•Prepares and processes expense reports and applicable invoices;
•Creates and edits presentations, spreadsheets and flowcharts;
•Greets visitors and ensures compliance with safety regulations;
•Answers and redirects telephone calls where necessary;
•Provides general information in person or by telephone;
•Handles and follows up on various mailings and courier deliveries;
•Orders, receives and installs business meals;
•Orders, receives and maintains office supplies inventory;
•Actively participates in the organization of local activities (events proposed by the social committee, United Way, HSE committee, etc.). );
•Support the Human Resources department in the follow-up and accounting of timesheets and other related tasks
•Support the Finance department with suppliers and invoice processing,
Qualifications
Minimum qualifications:
•Experience in exercising discretion and confidentiality with sensitive company information
•Excellent organizational skills with the ability to think proactively and prioritize work
•Strong communication skills (phone, email and in person) in French and English
•High school diploma in office automation or equivalent experience;
•3-5 years administrative support experience
Desired qualifications
•Bilingual, both written and spoken (French and English);
•This position requires a good knowledge of English to interact, support and/or provide services to international customers, employees and/or partners as well as foreign government authorities who do not speak French
•Advanced skills in MS Office, including Outlook, Word, Excel and PowerPoint
•Experience using Concur for business travel management
•Experience in an international and/or complex matrix business environment
•Knowledge of SAP ERP system
•Basic knowledge of accounting
•Be versatile, autonomous, organized and customer service oriented ;
•Demonstrate team spirit and good interpersonal skills;
•Know how to plan and coordinate activities;
•Ability to work in a multi-tasking environment;
•Demonstrate rigor, reliability and flexibility.
Summary
Are you interested in the Bilingual Administration Assistant role in Quebec? Apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader? Do you have outstanding relationships and a creative streak? Do you have strong attention to detail?
If so, this role may be for you! As a key member of the team, the Bilingual Administration Assistant will be responsible for a variety of administrative and clerical tasks in support of the day-to-day operations of numerous senior managers and professionals in various departments. The candidate will ensure the smooth running of all office-related activities.
The details of this role that will help you decide if it’s the right move for you…
Location: Saint-Laurent, Quebec (Onsite)
Salary: $31.42/Hour
Duration: 6 months contract (Possibility of Extension)
Advantages
• Work full-time hours on a 6 month assignment
• Earn $31.42/h
• Onsite role
• Global opportunities for professional growth and development
• Schedule: Monday to Friday, office hours (37.5 hours per week) with Friday afternoon off.
Responsibilities
•Manages all aspects of complex calendar and scheduling requirements to include travel arrangements, both domestic and international;
...
•Coordinates and schedules meetings to include the organization of audio-visual and conference requirements;
•Upon request, makes room reservations, room preparation (planning, set-up, and logistics) and sees to room tidying;
•Prepares and processes expense reports and applicable invoices;
•Creates and edits presentations, spreadsheets and flowcharts;
•Greets visitors and ensures compliance with safety regulations;
•Answers and redirects telephone calls where necessary;
•Provides general information in person or by telephone;
•Handles and follows up on various mailings and courier deliveries;
•Orders, receives and installs business meals;
•Orders, receives and maintains office supplies inventory;
•Actively participates in the organization of local activities (events proposed by the social committee, United Way, HSE committee, etc.). );
•Support the Human Resources department in the follow-up and accounting of timesheets and other related tasks
•Support the Finance department with suppliers and invoice processing,
Qualifications
Minimum qualifications:
•Experience in exercising discretion and confidentiality with sensitive company information
•Excellent organizational skills with the ability to think proactively and prioritize work
•Strong communication skills (phone, email and in person) in French and English
•High school diploma in office automation or equivalent experience;
•3-5 years administrative support experience
Desired qualifications
•Bilingual, both written and spoken (French and English);
•This position requires a good knowledge of English to interact, support and/or provide services to international customers, employees and/or partners as well as foreign government authorities who do not speak French
•Advanced skills in MS Office, including Outlook, Word, Excel and PowerPoint
•Experience using Concur for business travel management
•Experience in an international and/or complex matrix business environment
•Knowledge of SAP ERP system
•Basic knowledge of accounting
•Be versatile, autonomous, organized and customer service oriented ;
•Demonstrate team spirit and good interpersonal skills;
•Know how to plan and coordinate activities;
•Ability to work in a multi-tasking environment;
•Demonstrate rigor, reliability and flexibility.
Summary
Are you interested in the Bilingual Administration Assistant role in Quebec? Apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
