Bilingual Workplace Experience Receptionist

This position is responsible for performing various administrative tasks, including answering telephones and voicemails, giving information to employees and guests; often the first point of engagement with employees and visitors. Responsible for making a good first impression for the organization, which can affect the organization's success. Responsible for all administrative/reception needs including but not limited to managing calls, calendar scheduling, document approval processing, documentation, mail services, etc. May require leadership in meeting planning, general administrative support and projects which may be assigned.

The details of this role that will help you decide if it’s the right move for you…
Location: Saint-Hubert, QC (Onsite)
Salary: $25.7/Hour
Onsite work required three times per week: Tuesday, Wednesday, and Thursday
- No work on Mondays and Fridays

Advantages
Onsite role
Possibility of Extension
Opportunity to gain valuable experience in the organization
3 days work per week

Responsibilities
- Welcome guests and ensure a smooth arrival experience
- Escort guests to designated areas and provide assistance as needed
- Gather contact information from visitors for records and communication
- Confirm guest arrivals and coordinate any necessary follow-ups
- Collaborate with the facility team to maintain an organized and functional workspace
- Assist in vendor management related to cleaning, pest control, and maintenance services
- Support the Assistant Facility Manager with daily operations and special projects

Qualifications
Must Have Skills:
- Strong communication skills to interact effectively with guests and teams
- Proficiency in French and English, both written and spoken
- Familiarity with Microsoft Suite, including Word, Excel, and Spreadsheets
- Ability to create professional PowerPoint presentations for meetings and reports
- Knowledge of SAP systems (preferred but not required)
- Experience with Coupa (preferred, but not a requirement)

Other skills and/or abilities:
COMMUNICATION SKILLS
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Comfortable meeting and engaging with new people.
- Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.

FINANCIAL KNOWLEDGE
- Ability to calculate simple figures such as percentages.

REASONING ABILITY
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

Nice to have skills:
- Strong team player
- Approachable and friendly
- Eager to grow with the company

Years of Experience: 2-3 years of experience in receptionist role and/or related industries

Education : At least HS graduate

Software skills:
- MS Suite (word, excel, power point)
- Email management (outlook)

Summary
Are you interested in the Bilingual Workplace Experience Receptionist? Please apply online at Randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.