Bookkeeper / Service Coordinator

We are seeking a versatile Bookkeeper / Service Coordinator to manage financial administration while organizing daily dispatch logistics for our technical installation crews. This position balances core accounting duties (AP, AR, Payroll) with customer scheduling for both quick retail service calls and high-end residential integration projects. If you are a detail-oriented professional with QuickBooks experience who thrives in a collaborative team environment, this role offers long-term stability and clear career progression.

Advantages
Annual salary range of $52,000 to $68,250 based on experience.
Monday to Friday
7:30am-4pm
2 weeks vacation time
In Office
Business casual


Responsibilities
-Manage full-cycle Accounts Payable (AP), reviewing low-volume, high-detail supplier invoices for custom residential projects.
-Execute Accounts Receivable (AR) functions, including generating job invoices, processing client payments, and conducting respectful payment follow-ups.
-Process bi-weekly payroll and accurately record daily work orders submitted by field technicians. Lead the ongoing maintenance and transition of financial records into QuickBooks Online.
Technician Scheduling & Logistics
-Schedule and dispatch 6 to 7 installation technicians across 3 to 4 service trucks daily.
-Balance schedules for approximately 20 routine retail service calls per week alongside larger, long-term custom home projects.
-Partner closely with the Project Manager to stage, prep, and set aside required inventory and equipment prior to technician dispatches. -Client Relations & Office Administration
-Deliver exceptional, professional communication to high-profile clients and trade partners via phone and email.
-Work closely with senior office staff to learn internal systems, supporting long-term department succession plans.

Qualifications
-Minimum of 3 years of hands-on bookkeeping experience handling AP, AR, and payroll functions.
-Proven experience with QuickBooks (Online or Desktop) and comfort learning specialized POS/ERP scheduling systems (such as Spire).
-Prior experience in service dispatching, scheduling, or office coordination within trades, HVAC, construction, or field services is a strong asset.
-Outstanding interpersonal skills tailored for communicating with high-net-worth clients and technical team members.
-Pre-Employment Screening: Candidates must successfully pass a standard criminal background check prior to hire

Summary
Please submit your resume highlighting your bookkeeping software proficiency and scheduling experience directly to kaitlin.van.elswyk@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.